Absconded Sample Clauses

Absconded. In all cases identify the owners/landlords or the current occupiers of the hereditament. Contact should be made to ascertain details of the vacating ratepayer (date vacated/forwarding address etc). It is expected that the additional sources will be used to identify owners i.e. land registry, property division to ensure accuracy of the database. Recovery action may be suppressed whilst investigations and searches are carried out, the account must be reviewed within 4 weeks of the suppressant being set. All searches are expected to have been completed within this time. Address searches – other Council systems available will be used to check whether the ratepayer has moved within the borough. Searches may be made to NNDR teams at other local authorities to confirm whereabouts. Name searches – other Council systems available may be used to check whether the ratepayer has moved within the borough. Other information - information held on the ratepayer’s file or within the Document Imaging System will be referred to in reviewing the ratepayer’s whereabouts. If a telephone number is traced, it is expected that attempts will be made to contact the ratepayer, whilst maintaining due regard to DPA requirements. In cases where a company is the named ratepayer, notices should be issued to the registered office. If an alternative address has been used, the billing address will be changed and a notices sent to the registered office. If - at an early stage - there is clear indication that the ratepayer is unlikely to be traced, a write off may be submitted with full reasons noted. All such cases must be submitted on a separate batch sheet and should not be included with cases requiring full procedural checks.
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