Common use of Access and Inspection of Records Clause in Contracts

Access and Inspection of Records. 1. In accordance with ARRA sections 902, 1514, and 1515, the Contractor agrees that it shall permit the State of California, the United States Comptroller General, the United States Department of Transportation Secretary, or their representatives or the appropriate Inspector General appointed under section 3 or 8G of the United States Inspector General Act of 1978 or his representative to: a. Access and reproduce any books, documents, papers and records of the Contractor that directly pertain to, and involve transactions relating to, this Agreement for the purposes of making audits, examinations, excerpts and transcriptions; and b. Interview any officer or employee of the Contractor or any of its Subcontractors regarding the activities funded with federal funds appropriated or otherwise made available by ARRA. 2. Pursuant to 2 C.F.R. sections 200.333 through 200.337 inclusive, the Contractor agrees to maintain all books, records, accounts and reports required under this Agreement for a period of not less than three years after the date of termination or expiration of this Agreement, except in the event of litigation or settlement of claims arising from the performance of this Agreement, in which case the Contractor agrees to maintain same until the Authority, the FRA Administrator, the Comptroller General, or any of their duly authorized representatives, have disposed of all such litigation, appeals, claims, or exceptions related thereto. The Contractor shall notify the Authority not less than six months prior to disposal of any books, records, accounts and reports required under this Agreement. 3. The Contractor agrees to comply with, and assures the compliance of its employees with, the information restrictions and other applicable requirements of the Privacy Act of 1974, 5 U.S.C. section 552(a). The Contractor understands that the requirements of the Privacy Act, including the civil and criminal penalties for violations of that Act, apply to the individuals involved with the maintenance of federal records, and that failure to comply with the terms of the Privacy Act may result in termination of this Agreement. The Contractor shall include this provision in all lower-tier subcontracts.

Access and Inspection of Records. 1. A. In accordance with ARRA sections Sections 902, 1514, and 1515, the Contractor agrees that it shall permit the State of California, the United States Comptroller General, the United States Department of Transportation Secretary, or their representatives or the appropriate Inspector General appointed under section Section 3 or 8G of the United States Inspector General Act of 1978 or his representative to: a. i. Access and reproduce any books, documents, papers and records of the Contractor that directly pertain to, and involve transactions relating to, this Agreement for the purposes of making audits, examinations, excerpts and transcriptions; and b. ii. Interview any officer or employee of the Contractor or any of its Subcontractors subcontractors regarding the activities funded with federal funds appropriated or otherwise made available by ARRA. 2. B. The Contractor agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed. C. Pursuant to 2 49 C.F.R. sections 200.333 through 200.337 inclusive§ 18.26(i)(11), 49 C.F.R. § 19.26, or A-133 (whichever applicable), the Contractor agrees to maintain all books, records, accounts and reports required under this Agreement for a period of not less than three years after the date of termination or expiration of this Agreement, except in the event of litigation or settlement of claims arising from the performance of this Agreementcontract, in which case the Contractor agrees to maintain same until the Authority, the FRA Administrator, the Comptroller General, or any of their duly authorized representatives, have disposed of all such litigation, appeals, claims, or exceptions related thereto. The Contractor shall notify the Authority not less than six months prior to disposal of any books, records, accounts and reports required under this Agreement. 3. D. The Contractor agrees to comply with, and assures the compliance of its employees with, the information restrictions and other applicable requirements of the Privacy Act of 1974, 5 U.S.C. section § 552(a). The Contractor understands that the requirements of the Privacy Act, including the civil and criminal penalties for violations violation of that Act, apply to the individuals involved with the maintenance of federal records, and that failure to comply with the terms of the Privacy Act may result in termination of this Agreement. . E. The Contractor shall include this provision in all lower-tier subcontractsof the Contractor’s agreements with its subcontractors from whom the Contractor acquires goods or services in its execution of the ARRA funded work.