Common use of Access to Materials Clause in Contracts

Access to Materials. 3.1 The Collaborator Institution shall implement physical and technical access controls that restrict access to the Materials it processes to duly authorised individuals only. Access logging and monitoring should be put in place. 3.2 The Collaborator Institution shall ensure that only duly authorised individuals shall be permitted to access the Materials and only to the extent necessary for the performance of their duties. 3.3 The Collaborator Institution shall identify and appoint a system administrator with overall responsibility for granting, changing or voiding data access privileges to its data processing systems and access privileges should be periodically reviewed. 3.4 Where an individual who has access to the Materials either leaves or has their authorisation removed (e.g., as a result of a change of role), the Collaborator Institution shall ensure that their status is updated within 1 week (e.g., by changing access control lists). 3.5 The Collaborator Institution shall ensure that access to server data processing facilities shall be restricted to duly authorised individuals only and shall implement physical security measures at such server data processing locations (e.g., by use of keys, biometric readers or other electronic security measures). 3.6 The Collaborator Institution shall keep appropriate records in relation to access to the Materials.

Access to Materials. 3.1 The Collaborator Applicant Institution shall implement physical and technical access controls that restrict access to the Materials it processes to duly authorised individuals only. Access logging and monitoring should be put in place. 3.2 The Collaborator Applicant Institution shall ensure that only duly authorised individuals shall be permitted to access the Materials and only to the extent necessary for the performance of their duties. 3.3 The Collaborator Applicant Institution shall identify and appoint a system administrator with overall responsibility for granting, changing or voiding data access privileges to its data processing systems and access privileges should be periodically reviewed. 3.4 Where an individual who has access to the Materials either leaves or has their authorisation removed (e.g., as a result of a change of role), the Collaborator Applicant Institution shall ensure that their status is updated within 1 week (e.g., by changing access control lists). 3.5 The Collaborator Applicant Institution shall ensure that access to server data processing facilities shall be restricted to duly authorised individuals only and shall implement physical security measures at such server data processing locations (e.g., by use of keys, biometric readers or other electronic security measures). 3.6 The Collaborator Applicant Institution shall keep appropriate records in relation to access to the Materials.