Common use of ACCESS TO THE DATA Clause in Contracts

ACCESS TO THE DATA. A. Access to the Data will be limited to investigators (the individual who makes this research request and signs this request). The data must not be "loaned" or otherwise conveyed to anyone other than the signatories to the research request. Other people, e.g., students, or coauthors who will use the data should be identified in the research request and must submit their certificate of IRB training documents during research request. B. Copies of the Restricted Data or any subsequent variables or data files derived from the Restricted Data will not be provided to any other individual or organization, except in summarized (e.g., tabular) form where cells contain 5 or more individuals. C. The Investigator will protect the Data and any data derived from the Data from access by unauthorized individuals. D. The Investigator will not store the data on a networked computer or other electronic storage device without taking steps to prevent unauthorized access. Such steps include password protection of shared devices, data encryption, and the use of firewall technology. Data sets should not be stored or transferred on flash drives, which are easily lost. E. All manuscripts and grant applications containing CHL data must be reviewed and approved by the CHL PSC before submission. The online CHL Research Request form must be submitted online. The CHL Data Center will coordinate the manuscript tracking and review process. In order to be eligible for review, requests should be submitted at least two months prior to deadline. The CHL Data Center will facilitate the review and CHL PSC decision via email. CHL PSC will be given two weeks for approval process. The CHL Data Center will follow up with the first author on the CHL PSC’s decision. Requests receiving the designation of approved with modifications will need to re-submit the modified proposal to the CHL Data Center for record keeping within one week of decision receipt. Requests will receive one of three designations: 1. Approved 2. Approved with CHL PSC requested modifications 3. Not approved