Common use of Accounts Payable Clerk Clause in Contracts

Accounts Payable Clerk. Responsible for processing payments of district’s bills currently paid at this site including the coding and verification of coding of invoices to ensure proper payment and expense distribution, inclusive of acknowledgement of receipt of goods/services are received in good condition • Sets up accruals monthly for security invoices and light and power invoices • Researches and resolves issues with vendors on unpaid invoices • Maintains files and records on invoices • Must utilize sales and tax guidelines • Must utilize accrual accounting methods • Performs other duties as needed • Assists North California District customers with their billing inquiries • Sets up and processes billing credit adjustments • When requested, provides copies of invoices to customers • Performs other duties as needed • Research and setup payments based on customer inquiries regard- ing COD remittances (tracers and concerns) • Deposit checks and initiate collection efforts as needed on COD’s handled incorrectly • Initiate/process indemnified check images when requested • Initiate or process stop payments of claim checks not received or stale-dated • Research and respond to phone inquiries/concerns • Send out correspondence and/or collection letters to customers regarding COD’s • Performs other duties as needed • Post and balance general ledger reconciliations • Analyze, verify and follow up on open balance detail until reso- lution • Work with other entities to resolve un-reconciled items • Analyze and reconcile bank statements • Prepare office cash deposits for cashbook as needed • Prepare various district tax returns • Prepare and remit written correspondence • Process stop payments using the banking on line computer system • Prepare journal entries for monthly accounting close • Must utilize advanced accounting, tax and accrual methods • Maintain files and records in retention areas • Prepare district year-end tax reporting • Must utilize capitalization and accrual accounting principles • Perform other duties as needed. • Employee must have an ability to work with payroll data and maintain confidentiality while working in a team environment • Employee must possess excellent communication skills, both ver- bal and written • Employee must have a strong math background, computer skills, 10 key skills and be able to interpret and apply Union contract rules • Primary job responsibilities will be paying district payroll, audit- ing for accurate payroll details, auditing various payroll reports, including health and welfare pay, sick and vacation pay entitle- ments • Processing payroll adjustments, separations, assignment changes and wage levy assignments • Performs additional duties as directed • Position requires working overtime as necessary. • Maintains and controls HRIS • Prepares safety reports and records • Enters all appropriate information into electronic records system as necessary • Performs other clerical duties as needed. • Keys enters data into computer. • Monitors activity on CRS. • Send, process and print various jobs. • Monitor and process check printing operation. • Performs other duties as needed. • Handles all telephone inquiries • Prepare, sort, post, record, maintain and file all appropriate auto- motive reports • Compile, distribute and control Preventive Maintenance Inspection data • Performs related duties as needed. • Assigns, directs and checks the work of a group of data entry operators. • Trains less experienced operators • Assists in the scheduling of data entry jobs • Monitors the activity and storing of information on Lan • Monitors the flow of reports and information between Data Processing and other functions • Responsible for reports and activities regarding CRS and Feeders. • Capable of handling data entry requirements • Capable of handling the processing of data through various soft- ▇▇▇▇ programs • Capable of changing JCL language when necessary • Performs other duties as needed OPERATIONS GROUP • Corrects addresses on parcels using phone book or other resources (electronic references), cross directories and reference material • Telephones inquiries to last known phone number • Completes proper records, logs and post cards. • Completes required inbound and outbound reports and records • Fills out required forms and correspondence • Processes air merchandise as corrected origin or destination points • Checks airport equipment such as scanners and radios in and out • Downloads IPLD scanners and prints reports as needed • Works with COMPASS system for flight information system • Answers telephone calls • Performs general office filing and tracking • Communicates any special circumstances involving NDA volume • Advises extended area of extra feeder aircraft needs • Arranges movement of inbound late ▇▇▇▇ volume • Coordinates the exchange of mis-sorted air packages • Monitors DHIPS • Assists BA Clerk when time permits • Verifies crew transportation and meals • Performs other related duties as needed • Handles telephone inquiries about deliveries • Traces lost or damaged merchandise • Tabulates and balances fuel and oil reports • Handles necessary receiving counter volume • Sorts and transmits outbound tracers and messages • Processes inbound interdistrict tracers and messages • Fills in time processing tracers and claims • Communicates with customers by telephone or written correspon- dence • Performs related duties as needed such as sorting and auditing pickup records • Receives and inventories supplies and uniform requisitions • Maintains records appropriate to inventory • Performs other related duties as needed ALL DEPARTMENTS • Performs duties of some diversity requiring application of various standard procedures and preparation of use of several types of forms, reports or records • Requires extensive knowledge of the business and some inde- pendent judgments • Directs the work of others and checks their completed work for errors • Receives inquiries from customers and the general public regard- ing a variety of subjects • Works under a minimum level of supervision • Performs other related duties as needed

Accounts Payable Clerk. Responsible for processing payments of district’s bills currently paid at this site including the coding and verification veri- fication of coding of invoices to ensure proper payment and expense distribution, inclusive of acknowledgement of receipt of goods/services are received in good condition condi- tion • Sets up accruals monthly for security invoices and light and power invoices • Researches and resolves issues with vendors on unpaid invoices • Maintains files and records on invoices • Must utilize sales and tax guidelines • Must utilize accrual accounting methods • Performs other related duties as needed • Performs additional duties as directed 26-NC • Assists North California District customers with their billing inquiries • Sets up and processes billing credit adjustments • When requested, provides copies of invoices to customers cus- tomers • Performs other related duties as needed COD Associate • Research and setup payments based on customer inquiries regard- ing regarding COD remittances (tracers and concernscon- cerns) • Deposit checks and initiate collection efforts as needed on COD’s handled incorrectly • Initiate/process indemnified check images when requested • Initiate or process stop payments of claim checks not received or stale-dated • Research and respond to phone inquiries/concerns • Send out correspondence and/or collection letters to customers cus- tomers regarding COD’s • Performs other related duties as needed General Ledger Clerk • Post and balance general ledger reconciliations • Analyze, verify and follow up on open balance detail until reso- lution resolution • Work with other entities to resolve un-reconciled items • Analyze and reconcile bank statements • Prepare office cash deposits for cashbook as needed • Prepare various district tax returns • Prepare and remit written correspondence • Process stop payments using the banking on line computer com- puter system • Prepare journal entries for monthly accounting close • Must utilize advanced accounting, tax and accrual methods • Maintain files and records in retention areas • Prepare district year-end tax reporting • Must utilize capitalization and accrual accounting principles prin- ciples • Perform other duties as needed. Payroll Clerk • Employee must have an ability to work with payroll data and maintain confidentiality while working in a team environment • Employee must possess excellent communication skills, both ver- bal verbal and written • Employee must have a strong math background, computer com- puter skills, 10 key skills and be able to interpret and apply Union contract rules • Primary job responsibilities will be paying district payrollpay- roll, audit- ing auditing for accurate payroll details, auditing various vari- ous payroll reports, including health and welfare pay, sick and vacation pay entitle- ments entitlements • Processing payroll adjustments, separations, assignment changes and wage levy assignments • Performs additional duties as directed • Position requires working overtime as necessary. Human Resource Clerk • Maintains and controls HRIS • Prepares safety reports and records • Enters all appropriate information into electronic records system as necessary • Performs other clerical duties as needed. Data Key Entry Operator • Under close supervision, keys entries into computer and verifies Center Reporting System (CRS) alphabetic and/or numeric data from source documents into a form suitable for data processing • Handles routine jobs only for which clear instructions and standard, clear input documents are provided • Keys enters data into computer. • Monitors activity on CRS. • Send, process and print various jobs. • Monitor and process check printing operation. • Performs other duties as neededentry formats for key-to-disk operation or job con- trol. • Handles all telephone inquiries • Prepare, sort, post, record, maintain and file all appropriate auto- motive appro- priate automotive reports • Compile, distribute and control Preventive Maintenance Inspection data • Performs related duties as needed. Data Processing Machine Operator • Assigns, directs and checks the work of a group of data entry operators. operators (key punch or key-to-disk) • Trains less experienced operators • Assists in the scheduling of data entry jobs • Monitors the activity and storing of information on Lan • Monitors the flow of reports and information between Data Processing data processing and other functions • Responsible for reports and activities regarding CRS and Feeders. FEEDERS • Capable of handling data entry requirements • Capable of handling the processing of data through various soft- ▇▇▇▇ vari- ous software programs • Capable of changing JCL language when necessary • Performs other related duties as needed OPERATIONS GROUP • Corrects addresses on parcels using phone book or other resources (electronic references), cross directories and reference material • Telephones inquiries to last known phone number • Completes proper records, logs and post cards. Air Department Clerk • Completes required inbound and outbound reports and records • Fills out required forms and correspondence 26-NC • Processes air merchandise as corrected origin or destination destina- tion points • Checks airport equipment such as scanners and radios in and out • Downloads IPLD scanners and prints reports as needed • Works with COMPASS system for flight information system • Answers telephone calls • Performs general office filing and tracking • Communicates any special circumstances involving NDA volume • Advises extended area of extra feeder aircraft needs • Arranges movement of inbound late ▇▇▇▇ volume • Coordinates the exchange of mis-sorted air packages • Monitors DHIPS • Assists BA Clerk when time permits • Verifies crew transportation and meals • Performs other related duties as needed Center Clerk • Handles telephone inquiries about deliveries • Traces lost or damaged merchandise • Tabulates and balances fuel and oil reports • Handles necessary receiving counter volume • Sorts and transmits outbound tracers and messages • Processes inbound interdistrict tracers and messages • Fills in time processing tracers and claims • Communicates with customers by telephone or written correspon- dence correspondence • Performs related duties as needed such as sorting and auditing pickup records • Receives and inventories supplies and uniform requisitions requisi- tions • Maintains records appropriate to inventory • Performs other related duties as needed ALL DEPARTMENTS • Performs duties of some diversity requiring application of various standard procedures and preparation of use of several types of forms, reports or records • Requires extensive knowledge of the business and some inde- pendent independent judgments • Directs the work of others and checks their completed work for errors • Receives inquiries from customers and the general public regard- ing pub- lic regarding a variety of subjects • Works under a minimum level of supervision • Performs other related duties as needed