ACCOUNTS, RECORDS AND REPORTS Clause Samples

The ACCOUNTS, RECORDS AND REPORTS clause requires parties to maintain accurate and complete financial records related to the agreement. Typically, this involves keeping detailed accounts of transactions, making records available for inspection, and providing periodic financial reports as specified in the contract. This clause ensures transparency and accountability between the parties, helping to prevent disputes and facilitate compliance with contractual and regulatory obligations.
ACCOUNTS, RECORDS AND REPORTS. The Trustee will keep accurate records reflecting its administration of the Trust Fund and will make such records available to the Employer for review and audit At the request of the Employer, the Trustee will, within 90 days of such request, file with the Employer an accounting of its administration of the Trust Fund during such period or periods as the Employer determines. The Employer will review the accounting and notify the Trustee within 90 days if the report is disapproved, providing the Trustee with, a written description of the items in question. The Trustees will have 60 days to provide the Employer with a written explanation of the items in question. If the Employer again disapproves of the report, the Trustee will file its accounting in a court of competent jurisdiction for audit and adjudication.
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ACCOUNTS, RECORDS AND REPORTS. (a) The Grantee covenants to keep proper books of record and account in which full, true and correct entries will be made of all financial activities of the Grantee in accordance with generally accepted accounting principles, consistently applied; and to provide to the Grantor within nine months of Grantee’s fiscal year-end, a copy of the financial statements of the Grantee consisting of a balance sheet; a statement of revenues, expenses, and changes in net assets; and a cash flow statement set forth in reasonable detail and accompanied by, an audit report by an independent certified public accountant stating that they have been prepared in accordance with generally accepted accounting principles. If this fund is included in the financial statements of a larger entity (such as a Council of Government or a City), the fund must be specifically identifiable in those financial statements and presented separately. (b) At any time during normal business hours and as frequently as is deemed necessary, the Grantee shall make available to the Authority, its auditor or the State Auditor, for their examination, all of its records pertaining to all matters covered by this agreement and permit these parties to audit, examine, make excerpts or transcripts from such records, contract, invoices, payrolls, personnel records, conditions of employment, and all other matters in connection with the Grant made under this Agreement. (c) All records pertaining to this Agreement and the Grant shall be retained for a period of three (3) years beginning with the date upon which the final disbursement under this Agreement is made. All records shall be retained beyond the three (3) year period if audit findings have not been resolved within that period. Records for nonexpendable property acquired under this Agreement shall be retained for three (3) years after the final disposition of such property. (d) There are two reporting periods each year, January 1 through June 30 and July 1 through December 31. During each year for which any of the Grant proceeds were used, the Grantee shall submit the following reports to the Authority within 15 of the end of each reporting period: (1) an Activity Status Report as set forth in Exhibit C attached hereto; and (2) a semi-annual Financial Report, as set forth in Exhibit D attached hereto. (e) The Authority reserves the right to require more frequent submission of the reports specified in paragraph (d) above if, in its opinion, more frequent submi...
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ACCOUNTS, RECORDS AND REPORTS. A. UNIFORM ACCOUNTING SYSTEM HMA uses the operating information provided by its Dealers to develop composite operating statistics which are useful to Dealers and to HMA in business management. In order for such information to be useful, however, Hyundai Dealers must submit data which is accurate and based on uniform accounting procedures. Accordingly, DEALER agrees to maintain a uniform accounting system designated by HMA, and in accordance with the Hyundai Accounting Manual, as amended from time to time. In addition, DEALER will furnish to HMA, by the tenth (10th) of each month, in a format prescribed by HMA, a complete and accurate financial and operating statement covering the preceding month and calendar year-to-date operations. DEALER will also promptly furnish to HMA a copy of any adjusted financial or operating statement prepared by or for DEALER.
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ACCOUNTS, RECORDS AND REPORTS. A. UNIFORM ACCOUNTING SYSTEM DISTRIBUTOR uses the operating information provided by its dealers to develop composite operating statistics which are useful to dealers and to DISTRIBUTOR in assessing DEALER's progress in meeting its obligations hereunder and to provide a basis for recommendations which DISTRIBUTOR may make to DEALER from time to time to assist it in improving its dealership operations. It is necessary, therefore, that authorized dealers provide information which is true and accurate and based upon common accounting principles. Accordingly, DEALER agrees to maintain a uniform accounting system designated by DISTRIBUTOR, and in accordance with the Toyota Accounting Manual, as amended from time to time. In addition, DEALER agrees that it will furnish to DISTRIBUTOR, by the tenth (10th) of each month, in a format prescribed by DISTRIBUTOR, a complete and accurate financial and operating statement covering the preceding month and calendar year-to-date operations and showing the true and accurate condition of DEALER's business. DEALER shall also promptly furnish to DISTRIBUTOR a copy of any adjusted financial or operating statement prepared by or for DEALER.
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ACCOUNTS, RECORDS AND REPORTS. 1. Manager will cause the Debtor to maintain Debtor's bank accounts and deposit into those accounts all monies received from the operation of the Business; will disburse the same only in connection with the operation of the Business; will not commingle such monies with other funds of Manager or others; and will hold such monies for the benefit of Debtor in accordance with the provisions of this Agreement. 2. Manager shall cause the Debtor to keep full and adequate books of account and such other records in compliance with Debtor's past practice and industry standards and as are necessary or advisable to reflect correctly and completely the results of the operation of the Business. 3. Manager will cause the Debtor to deliver detailed statements of receipts, disbursements, accruals, assets, liabilities, and results of store operations in such detail and at such time or times as shall be reasonably required by Debtor to satisfy its financial reporting requirements. If this Agreement is terminated, Manager will deliver to Debtor, DIP Lenders and the Committee at Debtor's sole cost and expense a financial statement for the Operating Period, as certified by Manager's independent auditor, within 45 days of the end of the Operating Period, as well as copies of all books, records, reports, documents and other media of an kind or nature generated during the Operating Period in connection with this Agreement. 4. Upon reasonable advance written notice, Manager shall cause Debtor to provide reasonable access to the DIP Lenders and the Committee, and their accountants, attorneys and agents, to the books and records of the Business at mutually agreeable times during the Operating Period. 5. Debtor shall have access to the books and records of the Business.
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ACCOUNTS, RECORDS AND REPORTS. Section 5.01: The Executing Agency shall keep strict budgetary control over the funds allocated to it by ITTO for the purpose of implementing the Project, and shall keep such funds, until the time of their actual disbursement, in a separate [dollar] bank account with a bank of commonly recognized high reputation.
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ACCOUNTS, RECORDS AND REPORTS 
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Related to ACCOUNTS, RECORDS AND REPORTS

  • Records and Reports The contractor shall keep such records as necessary to document compliance with the EEO requirements. Such records shall be retained for a period of three years following the date of the final payment to the contractor for all contract work and shall be available at reasonable times and places for inspection by authorized representatives of the contracting agency and the FHWA. a. The records kept by the contractor shall document the following: (1) The number and work hours of minority and non- minority group members and women employed in each work classification on the project; (2) The progress and efforts being made in cooperation with unions, when applicable, to increase employment opportunities for minorities and women; and (3) The progress and efforts being made in locating, hiring, training, qualifying, and upgrading minorities and women; b. The contractors and subcontractors will submit an annual report to the contracting agency each July for the duration of the project, indicating the number of minority, women, and non-minority group employees currently engaged in each work classification required by the contract work. This information is to be reported on Form FHWA-1391. The staffing data should represent the project work force on board in all or any part of the last payroll period preceding the end of July. If on-the-job training is being required by special provision, the contractor will be required to collect and report training data. The employment data should reflect the work force on board during all or any part of the last payroll period preceding the end of July.

  • Books Records and Reports The Contractor shall establish and maintain accounts and other books and records 7 pertaining to administration of the terms and conditions of this Settlement Contract, including: 8 the Contractor's financial transactions, water supply data, and Project land and right-of-way 9 agreements; the water users' land-use (crop census), land ownership, land-leasing and water use 10 data; and other matters that the Contracting Officer may require. Reports thereon shall be 11 furnished to the Contracting Officer in such form and on such date or dates as the Contracting 12 Officer may require. Subject to applicable Federal laws and regulations, each party to this 13 Settlement Contract shall have the right during office hours to examine and make copies of each 14 other’s books and official records relating to matters covered by this Settlement Contract.

  • Accounting Records and Reports The Trustee will keep or cause to be kept proper books of record and accounts in which complete and correct entries shall be made of all transactions relating to the receipts, disbursements, allocation and application of the Revenues, and such books shall be available for inspection by the Authority at reasonable hours and under reasonable conditions. The Trustee shall provide to the Authority monthly statements covering the funds and accounts held pursuant to the Trust Agreement. Not more than one hundred eighty (180) days after the close of each Fiscal Year, the Trustee shall furnish or cause to be furnished to the Authority a complete financial statement (which may be in the form of the Trustee’s customary account statements) covering receipts, disbursements, allocation and application of Revenues for such Fiscal Year. The Authority shall keep or cause to be kept such information as is required under the Tax Certificate.

  • Records, Audits and Reports The Company shall maintain at its principal office the Company’s records and accounts of all operations and expenditures of the Company including the following: 9.1 A current list in alphabetical order of the full name and last known business or resident address of the Member, together with the Capital Contribution and the share in profits and losses of the Member; 9.2 A copy of the Certificate of Formation and all amendments thereto, together with any powers of attorney pursuant to which the Certificate of Formation or any amendments thereto were executed; 9.3 Copies of the Company’s Federal, state, and local income tax or information returns and reports, if any, for the six most recent taxable years; 9.4 Copies of this Agreement and any amendments thereto together with any powers of attorney pursuant to which any written accounting or any amendments thereto were executed; 9.5 Copies of any financial statements of the Company, if any, for the six most recent years; and 9.6 The Company’s books and records as they relate to the internal affairs of the Company for at least the current and past four fiscal years.

  • ACCESS TO RECORDS AND REPORTS The Contractor must maintain an acceptable cost accounting system. The Contractor agrees to provide the Owner, the Federal Aviation Administration and the Comptroller General of the United States or any of their duly authorized representatives access to any books, documents, papers and records of the Contractor which are directly pertinent to the specific contract for the purpose of making audit, examination, excerpts and transcriptions. The Contractor agrees to maintain all books, records and reports required under this contract for a period of not less than three years after final payment is made and all pending matters are closed.