Activity 4 Clause Samples
Activity 4. Consultation and approval of “Destination Bulgaria” brand strategy with the tourist sector, its associations and other interested parties. Activity 4 - consultation and approval of the developed “Destination Bulgaria” brand strategy with the tourism sector, its associations and other interested parties has a national scope. Within this activity public consultation of “Destination Bulgaria” brand strategy should be carried. Representatives of the tourist sector, its associations and media should participate in this public consultation. The purpose of the public consultation is to receive: information, feedback, recommendations, enhancements and support. During the consultation and approval of the strategy the TENDERER should reach the maximum number of persons among the tourist sector, its associations and other interested parties in order to achieve optimal effect. The TENDERER should propose the most appropriate methodology for public consultation in the form of group discussions, conferences etc. The TENDERER should also specify the territorial scope of the activities. The TENDERER should propose a list of the representatives of the tourist sector, its associations and media with which to discuss the developed “Destination Bulgaria” brand strategy. The TENDERER should describe the mechanism that will be used to conduct the discussions and consultations, his publicity measures, the information that will be presented to the participants, the information that will be sought from them and the places where the discussions and consultations will be organized. The costs for accommodation and transport of three representatives of MEET for the meetings with the tourist sector in the country / without those in Sofia / should be included in the offer of the TENDERER. The proposed activities must fully comply with the objectives and the expected results of the implementation. All activities must be listed in details, whereas their scope and timing will be neatly described. The TENDERER must offer clear, realistic and executable Action Plan, whereas the duly described activities and time schedule must be agreed upon, structured well, and every listed activity should be easily prepared and executed. The division of the activities and their time- span must be balanced. The offer of the TENDERER must contain mechanisms for current accounting, internal evaluations, and inspections on execution of the activities, whereas certain indicators for progress measurement ought t...
Activity 4. 1: Project inception & closing workshops Number of attendees Conference schedule and agenda Number of speeches and presentations Conference summary report Seminar program List of delegates Conference speeches/presentations Activity summary report 50 attendees/workshop 2 seminars At least 3 speeches/presentations 1 report
Activity 4. 3: Project management, monitoring and evaluation Number of periodic monitoring and evaluation sessions Number of technical reports, mid-term evaluation, and financial report Number of operational plans and budget estimates Seminar/preliminary meeting Number of documents to be translated Number of projects activities Number of UNDP-GEF SGP program projects Technical and financial reports quarterly, 06 months, 01 year and 02 years. Operational plan and budget table for each quarter. Number of meetings and content of meetings of the Executive Board and Supervisory Board. Translated documents. Documented documents. Number of rounds of monitoring and evaluation performed. Project images, videos and documents. 4 M&E sessions (6 months, 1 year, 1.5 year, and 2 year) Technical reports, mid-term and financial report quarterly or every 6 months, once a year Operational plans for 8 quarters Meetings for mid-term and 1 year evaluation At least 4 documents to be translated Indicate relevant risks to achieving the grant objectives and mitigation measures that will be taken. Risks include security, financial, operational, social and environmental or other risks. 1 Natural disasters such as droughts, floods, and erratic weather changes affecting the cultivation of citrus and mango Medium Medium Improve weather information, adjust the crop calendar for citrus and mango trees appropriately 2 Harvest seasons affecting people's participation in project activities Medium Medium Adjust the timing for project’s activities. Group meeting activities can be held in the evening or appropriate groups of participants can be selected alternatively 3 Customs and practices such as weddings and funerals affecting people's participation in projects Low Medium Reschedule project events and activities accordingly 4 The lack of enthusiasm to participate in local people Low Medium Promote communications with practical and specific actions or seek support from influential people in the community to encourage participation. 5 The lack of cooperation between relevant agencies in project implementation Medium Medium Develop a collaborative mechanism (project implementation agreement) between relevant parties right before the project implementation to promote information gathering and exchange 6 Market prices for citrus and mango seeds are not stable, depending on traders, affecting households participating in the project Medium Medium Promote communications, persuasion and analysis to increase con...
Activity 4. 2: Establishment of the Executive Board and Project Supervision Board Number of members to the Executive Board and Project Supervision Board Number of regular meetings for the Executive Board and Supervision Board Operational regulations/principles of both Boards Operational Plan (optional) Regular meeting schedule Meeting minutes Photos of meetings 5 members/Boards