Common use of Ad Hoc Tasks Clause in Contracts

Ad Hoc Tasks. The State shall define deliverables as aligned in the scope of work by meeting with the Contractor on a bi-weekly basis in order to define and confirm inclusion of additional deliverable development as identified by the State. Ad hoc tasks shall be reduced to writing and approved by both parties on a Task Order form and added to the work plan on a bi-weekly basis. ▇▇▇▇▇▇ ▇▇▇▇▇▇ Contracts & Grants Administrator Department of Vermont Health Access (DVHA) ▇▇▇ ▇▇▇▇▇▇▇▇▇ ▇▇▇▇ ▇▇▇▇▇▇▇▇▇, ▇▇ ▇▇▇▇▇-▇▇▇▇ ▇▇▇▇▇▇.▇▇▇▇▇▇@▇▇▇▇▇.▇▇.▇▇ (o) ▇▇▇-▇▇▇-▇▇▇▇ Should the status of any third party or Subrecipient change, the Contractor is responsible for updating the State within fourteen (14) days of said change. The maximum dollar amount payable under this agreement is not intended as any form of a guaranteed amount. The Contractor will be paid for products or services actually performed as specified in Attachment A up to the maximum allowable amount specified in this agreement. State of Vermont payment terms are Net 30 days from date of invoice, payments against this contract will comply with the State’s payment terms. The payment schedule for delivered products, or rates for services performed, and any additional reimbursements, are included in this attachment. The following provisions specifying payments are: 1. Contractor invoices shall be submitted monthly and shall detail the hours worked during the specified billing period, the Task Order(s) (if any) pursuant to which the work was performed, and the total amount billed. Invoicing is dependent upon acceptance of mutually agreed upon deliverables completed with the invoicing period based on the State and approved task order. 2. Task Orders may be developed using either hourly rates or fixed price deliverables. When developing Task Orders with hourly rates, the following rates shall be used. Hourly/fixed rates are inclusive of all expenses. Reimbursement under Part B of Attachment A for ongoing obligations not requiring a Task Order shall be at the following rates. 3. All work performed by the Contractor shall be approved by the Authorized State Representative. The Authorized State Representative shall review and approve all invoices for payment. a. The Authorized State Representative is: ▇▇▇▇▇▇▇ ▇▇▇▇▇▇▇, Esq. Project Director Vermont Health Care Innovation Project ▇▇▇▇▇▇▇.▇▇▇▇▇▇▇@▇▇▇▇▇.▇▇.▇▇ 4. Non-performance: Failure to attend scheduled status meeting or not being available without prior written approval by the State’s single point of contact shall result in a reduction in payment of 10% of the total monthly invoice for the month in which nonperformance occurred. Failure to demonstrate progress toward deliverables or to meet deliverable due dates as established in the work plan may result in a reduction of payment of up to 10% of the total monthly invoice. Deliverable due dates may be revised upon mutual agreement of both parties. 5. Services performed between March 1, 2014 and the start of this contract THAT are in conformity with Attachment A can be billed under this contract. 6. No benefits or insurance will be reimbursed by the State. 7. Invoices should reference this contract number and be submitted to: Business Office, Contracting Unit Department of Vermont Health Access ▇▇▇ ▇▇▇▇▇▇▇▇▇ ▇▇▇▇, ▇▇▇▇▇ ▇▇▇ ▇▇▇▇▇▇▇▇▇, ▇▇ ▇▇▇▇▇▇ 8. The total maximum amount payable under this contract shall not exceed $28,000.

Ad Hoc Tasks. The State shall define deliverables as aligned in the scope of work by meeting with the Contractor on a bi-weekly basis in order to define and confirm inclusion of additional deliverable development as identified by the State. Ad hoc tasks shall be reduced to writing and approved by both parties on a Task Order form and added to the work plan on a bi-weekly basis. ▇▇▇▇▇▇▇ ▇▇▇▇▇▇ Contracts & Grants ▇▇▇▇▇, VHCIP Contract Administrator Department of Vermont Health Access (DVHA) ▇▇▇ ▇▇▇▇▇▇▇▇▇ ▇▇▇▇ ▇▇▇▇▇▇▇▇▇, ▇▇ ▇▇▇▇▇-▇▇▇▇ ▇▇▇▇▇▇▇.▇▇▇▇▇▇▇▇▇▇@▇▇▇▇▇.▇▇.▇▇ (o) ▇▇▇-▇▇▇-▇▇▇▇ Should the status of any third party or Subrecipient change, the Contractor is responsible for updating the State within fourteen (14) days of said change. The maximum dollar amount payable under this agreement is not intended as any form of a guaranteed amount. The Contractor will be paid for products or services actually performed as specified in Attachment A up to the maximum allowable amount specified in this agreement. State of Vermont payment terms are Net 30 days from date of invoice, payments against this contract will comply with the State’s payment terms. The payment schedule for delivered products, or rates for services performed, and any additional reimbursements, are included in this attachment. The following provisions specifying payments are: 1. Contractor invoices shall be submitted monthly no more frequently than monthly, but no later than quarterly, and shall detail include the number of hours worked during the specified billing period, the Task Order(s) (if any) pursuant to which the work was performed, period and the total amount billed. Invoicing is dependent upon acceptance of mutually agreed upon deliverables completed with the invoicing period based on the State and approved task order. 2. Task Orders may be developed using either hourly rates or fixed price deliverables. When developing Task Orders with hourly ratesThe State shall pay the Contractor at a per hour rate, the following rates shall be used. Hourly/fixed rates are inclusive of all expenses. Reimbursement under Part B of Attachment A for ongoing obligations not requiring a Task Order shall be at the following See personnel list below with hourly rates.: Truven Health Hourly Rate Vice President $363.00 Director & Associated Director $333.00 Senior Programmer $220.00 Lead Researcher & Project Manager $220.00 Programmer $175.00 Research Assistant $76.00 ▇▇▇▇▇ ▇▇▇▇▇▇ (Principal Investigator) $135.15 ▇▇▇▇▇▇▇▇▇▇▇ ▇▇▇▇▇▇▇▇ (Lead Researcher) $194.95 ▇. ▇▇▇▇▇▇ Ravazi (Lead Reasearcher) $97.27 3. All Contractor bills monthly for work performed done each month, there are no monthly minimums or maximums. If Contractor doesn’t do any work in a given month, the State does not incur any expense. 4. No benefits or insurance will be reimbursed by the Contractor shall be approved by the Authorized State Representative. The Authorized State Representative shall review and approve all invoices for paymentState. a. The Authorized State Representative is5. Invoices should reference this contract number and be submitted electronically to: ▇▇▇▇▇▇▇ ▇▇▇▇▇▇▇▇▇▇, Esq. Project Director VHCIP Contract Administrator Department of Vermont Health Care Innovation Project Access (DVHA) ▇▇▇▇▇▇▇.▇▇▇▇▇▇▇▇▇▇@▇▇▇▇▇.▇▇.▇▇ 4. Non-performance: Failure to attend scheduled status meeting or not being available without prior written approval by the State’s single point of contact shall result in a reduction in payment of 10% of the total monthly invoice for the month in which nonperformance occurred. Failure to demonstrate progress toward deliverables or to meet deliverable due dates as established in the work plan may result in a reduction of payment of up to 10% of the total monthly invoice. Deliverable due dates may be revised upon mutual agreement of both parties. 5. Services performed between March 1, 2014 and the start of this contract THAT are in conformity with Attachment A can be billed under this contract. 6. No benefits or insurance will be reimbursed by the State. 7. Invoices should reference this contract number and be submitted to: Business Office, Contracting Unit Department of Vermont Health Access ▇▇▇ ▇▇▇▇▇▇▇▇▇ ▇▇▇▇, ▇▇▇▇▇ ▇▇▇ ▇▇▇▇▇▇▇▇▇, ▇▇ ▇▇▇▇▇▇ 8. The total maximum amount payable under this contract shall not exceed $28,000.

Ad Hoc Tasks. The State shall define deliverables as aligned in the scope of work by meeting with the Contractor on a bi-weekly basis in order to define and confirm inclusion of additional deliverable development as identified by the State. Ad hoc tasks shall be reduced to writing and approved by both parties on a Task Order form and added to the work plan on a bi-weekly basis. ▇▇▇▇▇▇▇ ▇▇▇▇▇▇ Contracts & Grants ▇▇▇▇▇, VHCIP Contract Administrator Department of Vermont Health Access (DVHA) ▇▇▇ ▇▇▇▇▇▇▇▇▇ ▇▇▇▇ ▇▇▇▇▇▇▇▇▇, ▇▇ ▇▇▇▇▇-▇▇▇▇ ▇▇▇▇▇▇▇.▇▇▇▇▇▇▇▇▇▇@▇▇▇▇▇.▇▇.▇▇ (o) ▇▇▇-▇▇▇-▇▇▇▇ Should the status of any third party or Subrecipient change, the Contractor is responsible for updating the State within fourteen (14) days of said change. The maximum dollar amount payable under this agreement is not intended as any form of a guaranteed amount. The Contractor will be paid for products or services actually performed as specified in Attachment A up to the maximum allowable amount specified in this agreement. State of Vermont payment terms are Net 30 days from date of invoice, payments against this contract will comply with the State’s payment terms. The payment schedule for delivered products, or rates for services performed, and any additional reimbursements, are included in this attachment. The following provisions specifying payments are: 1. Contractor invoices shall be submitted monthly no more frequently than monthly, but no later than quarterly, and shall detail include the number of hours worked during the specified billing period, the Task Order(s) (if any) pursuant to which the work was performed, period and the total amount billed. Invoicing is dependent upon acceptance of mutually agreed upon deliverables completed with the invoicing period based on the State and approved task order. 2. Task Orders may be developed using either hourly rates or fixed price deliverables. When developing Task Orders with hourly rates, The State shall pay the following rates shall be used. Hourly/fixed rates are inclusive of all expenses. Reimbursement under Part B of Attachment A Contractor for ongoing obligations not requiring a deliverables rendered as outlined in each approved Task Order shall be at based on an all-inclusive hourly rate as listed in the following rates. 3. All work performed by the Contractor shall be approved by the Authorized State Representative. The Authorized State Representative shall review and approve all invoices for payment. a. The Authorized State Representative istable below: ▇Key Personnel Hourly Rate ▇▇▇▇▇▇ ▇▇▇▇▇▇▇▇ $200.00 3. Contractor bills monthly for work done each month, Esqthere are no monthly minimums or maximums. Project Director Vermont Health Care Innovation Project ▇▇▇▇▇▇▇If Contractor doesn’t do any work in a given month, the State does not incur any expense.▇▇▇▇▇▇▇@▇▇▇▇▇.▇▇.▇▇ 4. Non-performance: Failure to attend scheduled status meeting or not being available without prior written approval by the State’s single point of contact shall result in a reduction in payment of 10% of the total monthly invoice for the month in which nonperformance occurred. Failure to demonstrate progress toward deliverables or to meet deliverable due dates as established in the work plan may result in a reduction of payment of up to 10% of the total monthly invoice. Deliverable due dates may be revised upon mutual agreement of both parties. 5. Services performed between March 1, 2014 and the start of this contract THAT are in conformity with Attachment A can be billed under this contract. 6. No benefits or insurance will be reimbursed by the State. 75. Invoices should reference this contract number and be submitted to: Business Office, Contracting Unit Department of Vermont Health Access ▇▇▇ ▇▇▇▇▇▇▇▇▇ ▇▇▇▇, ▇▇▇▇▇ ▇▇▇ ▇▇▇▇▇▇▇▇▇, ▇▇ ▇▇▇▇▇▇ 86. The total maximum amount payable under this contract shall not exceed $28,000100,000.