Common use of Agreement Format Clause in Contracts

Agreement Format. ‌ When a project requires a utility agreement, the LPA is normally responsible for its preparation and execution in consultation with the district. Each utility agreement must specify the responsibilities of each party and contain the following items plus any additional items applicable to the project: 1. Identify the utility name, LPA name, and MFT section number, if applicable. For Federal- aid projects, also identify the project and job number. 2. Include a description of the work to be done. 3. Provide a location description and location map. 4. For projects with federal funds, include a statement that the project is subject to FHWA requirements. 5. Identify who is responsible for the surveys, plan preparation, specifications, and estimates. 6. Identify which agency is responsible for letting and awarding the contract and who will provide construction supervision of the work. 7. Identify the selected method of construction (e.g., State- or local-let contract, utility forces, or contract by utility company). 8. Note if concurrence in the award of the contract is required. 9. Provide a division of cost showing funding responsibilities and the type of funds being used. 10. Identify the method of payment and/or reimbursement by each party. 11. Note the LPA appropriation for their share of the cost. 12. For federally funded projects, include any statements regarding DBEs. Note the DBE program being followed by the LPA, if it is a locally let contract. 13. Note who is responsible for the retention of records for inspections, audits, etc. As a minimum, the utility company must retain records for three years following completion of work. 14. Identify the proposed completion date of the project. 15. Provide provisions in the agreement to allow termination of the project. 16. Include a statement that IDOT will audit utility bills for work performed by utility forces in accordance with FHWA requirements on all projects involving the use of State or federal funds.

Agreement Format. ‌ When a project requires a utility agreement, the LPA is normally responsible for its preparation and execution in consultation with the district. Each utility agreement must specify the responsibilities of each party and contain the following items plus any additional items applicable to the project: 1. Identify the utility name, LPA name, and MFT section number, if applicable. For Federal- Federal-aid projects, also identify the project and job number. 2. Include a description of the work to be done. 3. Provide a location description and location map. 4. For projects with federal funds, include a statement that the project is subject to FHWA requirements. 5. Identify who is responsible for the surveys, plan preparation, specifications, and estimates. 6. Identify which agency is responsible for letting and awarding the contract and who will provide construction supervision of the work. 7. Identify the selected method of construction (e.g., State- or local-let contract, utility forces, or contract by utility company). 8. Note if concurrence in the award of the contract is required. 9. Provide a division of cost showing funding responsibilities and the type of funds being used. 10. Identify the method of payment and/or reimbursement by each party. 11. Note the LPA appropriation for their share of the cost. 12. For federally funded projects, include any statements regarding DBEs. Note the DBE program being followed by the LPA, if it is a locally let contract. 13. Note who is responsible for the retention of records for inspections, audits, etc. As a minimum, the utility company must retain records for three years following completion of work. 14. Identify the proposed completion date of the project. 15. Provide provisions in the agreement to allow termination of the project. 16. Include a statement that IDOT will audit utility bills for work performed by utility forces in accordance with FHWA requirements on all projects involving the use of State or federal funds.