Allowing Us Access. 8.4.1 You agree that we retain control, possession and management of the Accommodation and you are not able to exclude us from it. 8.4.2 In order to carry out our responsibilities as property owner and operator, for Health and Safety and building security and management requirements (including Fire Drills) and for the maintenance of civil order, we will access your Accommodation and/or Shared Areas. This will require our staff and the employees or contractors of outside bodies who supply Services to the Halls to have access to your Accommodation and/or Shared Areas. All authorised persons will carry/display identification. 8.4.3 We will give you notice wherever possible, via e-mail and/or written notices, that we need to enter the Accommodation, in accordance with the guidelines set out in the current Universities UK/GuildHE Code of Practice for the Management of Student Housing, but we reserve our right to enter the Accommodation on shorter notice or no notice at all in the case of: • access is required in accordance with clause 8.4.2; • an emergency; • if we have reasonable grounds to believe that you are breaching Hall Regulations as set out under Schedule A; • if you have breached Halls Regulations relating to fire safety, e.g., including (but not limited to) covering of, smoke or heat detectors, or smoking/vaping in your room, for the 3 months following a breach of the Halls Regulations, we reserve the right to enter your room without notice (but after knocking on the door) to ensure ongoing compliance with these Regulations. Notice may not be given if we need to enter the Shared Areas to address any of the above concerns. 8.4.4 During each academic year we will inspect your room to ensure you are taking adequate care of your Accommodation and to check for maintenance issues. Each inspection will involve an initial visit and may involve a follow up re-inspection to ensure that any actions notified to you from the first inspection have been carried out. If the condition of the room is still found to be unsatisfactory after re-inspection you will be charged for the reasonable costs of the cleaning and repairs undertaken by us, where we reasonably believe they arise from your actions. Inspections will be carried out on a regular basis, usually one inspection within a two-week period, you will be notified at least seven days in advance of any changes to this inspection schedule.
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