Annual material Clause Samples
The 'Annual material' clause defines the requirements or obligations related to materials, documents, or information that must be provided, updated, or reviewed on a yearly basis. Typically, this clause specifies what types of materials are covered—such as financial reports, compliance certifications, or operational summaries—and outlines the timeline and format for their submission or review. Its core practical function is to ensure regular, consistent communication and transparency between parties, helping to maintain accountability and up-to-date records throughout the duration of an agreement.
Annual material. If a member’s name, date of birth, or Medicaid identification number changes, the MCOP shall issue a new ID card. prior to the new effective date of coverage. Additional annual member materials include:
i. The member handbook postcard if the member handbook has been revised since the initial MCOP membership date;
ii. Waiver handbooks to members enrolled in the MyCare Ohio Waiver. The MCOP is responsible for ensuring each MyCare Ohio Waiver enrollee receives the Waiver Member Handbook at the time of enrollment, and also at the time of each annual reassessment. The MCOP is responsible for ensuring the Waiver Care Manager or Waiver Service Coordinator has verbally reviewed the content of the handbook, and the MCOP shall maintain documentation signed by the enrollee of receipt of this information.
1. For a member who has chosen waiver services, the MCOP shall have an ODM- developed freedom of choice form signed by the member indicating he or she has chosen waiver services over institutional care. This form shall be signed at the time the member enrolls in the waiver. In addition, it shall be signed annually thereafter at the time of reassessment of waiver eligibility, closest to the member’s level of care redetermination.
2. The MCOP will provide an ODM-approved handbook on self-direction detailing processes, to all members directing their own care.
Annual material. The MCOP must issue waiver handbooks annually to members enrolled in the MyCare Ohio Waiver. The MCOP is responsible for ensuring that each MyCare Ohio Waiver enrollee receives the Waiver Member Handbook at the time of enrollment, and also at the time of each annual reassessment. The MCOP is responsible for ensuring that the Waiver Care Manager or Waiver Service Coordinator has verbally reviewed the content of the handbook, and the MCOP shall maintain documentation signed by the enrollee of receipt of this information.
i. For a member who has chosen waiver services, the MCOP must have an ODM- developed freedom of choice form signed by the member indicating he or she has chosen waiver services over institutional care. This form must be signed at the time that the member enrolls in the waiver. In addition, it must be signed annually thereafter at the time of reassessment of waiver eligibility, closest to the member’s level of care redetermination.
ii. The MCOP will provide an ODM-approved handbook on self-direction detailing processes, etc. to all members directing their own care.
Annual material. The MCOP must issue waiver handbooks annually to members enrolled in the MyCare Ohio waiver. The MCOP is responsible for ensuring that each MyCare Ohio Integrated Care (IC) Waiver enrollee receives the Waiver Member Handbook at the time of enrollment, and also at the time of each annual reassessment. The MCOP is responsible for ensuring that the Waiver Care Manager or Waiver Service Coordinator has verbally reviewed the content of the handbook, and the MCOP shall maintain documentation signed by the enrollee of receipt of this information.