Common use of APPROVAL FOR PAYMENT Clause in Contracts

APPROVAL FOR PAYMENT. The TSA CO and the COR are required to review and the TSA CO will approve all invoices prior to payment. To aid in this review, the AIRPORT SPONSOR shall provide a copy of the Summary Invoice along with all receipts, contractor pay requests and other supporting information which specify the vendor, services provided, and products delivered as well as the appropriate documentation that the AIRPORT SPONSOR has paid these obligations. The AIRPORT SPONSOR shall provide this supporting information simultaneously with Step 1 to expedite the payment process. The Support Documentation should contain the following items: • A summary spreadsheet providing a categorized breakdown of the amount invoiced • Signed, approved and legible copies of each individual contractor’s invoice to include schedules of values scope of work o Copies of contracts and change orders that provide support for the actual work being invoiced o Vendor and subcontractor invoices with specific details about services provided o Rationale for all allocations or unusual calculations or assumptions o Copies of subcontractor’s invoices if listed on a prime contractor’s invoice as a single amount (copies of timesheets and detailed backup not required if descriptions are clear and specific) • Proof of payment by the AIRPORT SPONSOR for each invoice in the form of copies of check/warrants, bank wire transfers, or accounting systems transactions The Summary Invoice and supporting documentation may be submitted by email or mail via CD or paper documents to the TSA CO, TSA COR, and other TSA representatives identified by the TSA COR. The final closeout invoice should include proof that all required deliverables have been provided. Upon completion of the review of the supporting documentation for the Summary Invoice, the TSA CO and COR will advise the Coast Guard Finance Center regarding payment of the Summary Invoice.

APPROVAL FOR PAYMENT. The TSA CO and the COR are required to review and the TSA CO will approve all invoices prior to the CO’s approval for payment. To aid in this review, the AIRPORT PROJECT SPONSOR shall provide a copy of the Summary Invoice along with all receipts, contractor pay requests and other supporting information which specify the vendor, description and date of services provided, and products delivered as well as the appropriate documentation showing that the AIRPORT PROJECT SPONSOR has paid these obligations. The AIRPORT PROJECT SPONSOR shall provide this supporting information simultaneously with Step 1 to expedite the payment process. The Support Supporting Documentation should shall contain the following items: • A summary spreadsheet providing a categorized breakdown of the amount invoiced • TSA Invoice Log • CWE • Completed Checklist • Signed, approved and legible copies of each individual contractor’s invoice to include schedules of values and scope of work o Copies of contracts and change orders that provide support for the actual work being invoiced o Vendor and subcontractor invoices with specific details about services provided and when these services were rendered o Rationale for all allocations or unusual calculations or assumptions o Copies of subcontractor’s invoices if listed on a prime contractor’s invoice as a single amount (copies of timesheets and detailed backup not required if descriptions are clear and specific) • o Proof of payment by the AIRPORT PROJECT SPONSOR for each invoice in the form of copies of check/warrants, bank wire transfers, or accounting systems transactions The Summary Invoice and supporting documentation may be submitted by email or mail via CD or paper documents to the TSA CO, TSA COR, and other TSA representatives identified by the TSA COR. The final closeout invoice should shall include proof that all required deliverables have been provided. Upon completion of the review of the supporting documentation for the Summary Invoice, the TSA CO and COR will advise the Coast Guard Finance Center regarding approval of payment of the Summary Invoice.

APPROVAL FOR PAYMENT. The TSA CO and the COR are required to review and the TSA CO will approve all invoices prior to the CO’s approval for payment. To aid in this review, the AIRPORT SPONSOR shall provide a copy of the Summary Invoice along with all receipts, contractor pay requests and other supporting information which specify the vendor, description and date of services provided, and products delivered as well as the appropriate documentation showing that the AIRPORT SPONSOR has paid these obligations. The AIRPORT SPONSOR shall provide this supporting information simultaneously with Step 1 to expedite the payment process. The Support Supporting Documentation should shall contain the following items: • A summary spreadsheet providing a categorized breakdown of the amount invoiced • Signed, approved and legible copies of each individual contractor’s invoice to include schedules of values and scope of work o Copies of contracts and change orders that provide support for the actual work being invoiced o Vendor and subcontractor invoices with specific details about services provided and when these services were rendered o Rationale for all allocations or unusual calculations or assumptions o Copies of subcontractor’s invoices if listed on a prime contractor’s invoice as a single amount (copies of timesheets and detailed backup not required if descriptions are clear and specific) • o Proof of payment by the AIRPORT SPONSOR for each invoice in the form of copies of check/warrants, bank wire transfers, or accounting systems transactions The Summary Invoice and supporting documentation may be submitted by email or mail via CD or paper documents to the TSA CO, TSA COR, and other TSA representatives identified by the TSA COR. The final closeout invoice should shall include proof that all required deliverables have been provided. Upon completion of the review of the supporting documentation for the Summary Invoice, the TSA CO and COR will advise the Coast Guard Finance Center regarding approval of payment of the Summary Invoice.