Approved Alternates Clause Samples
The 'Approved Alternates' clause defines the process by which substitutions for specified products, materials, or methods may be proposed and accepted in a contract. Typically, this clause outlines the requirements for submitting alternate options, such as providing supporting documentation or demonstrating equivalency to the original specification, and establishes the authority responsible for reviewing and approving these alternates. Its core function is to provide flexibility in procurement or construction while maintaining quality and compliance, thereby addressing the need for adaptability when original items are unavailable or impractical.
Approved Alternates. A. Plans and specifications may contain references to equipment and/or materials (patented or unpatented) or "approved alternate(s)." Such references shall be regarded as establishing a standard of quality, finish, appearance, performance or as indicating a selection or design based upon compatibility with existing equipment, materials or details of construction inherent to the project design. Such references shall not be construed as limiting the selection to a specified item, source or design detail. The use of an alternate or substitute, item or source as an approved alternate will be permitted, subject to the procedure set forth in the State of Utah.
B. The CM/GC/subcontractor, as applicable, shall submit a written Proposal for substitution to the CM/GC and Contract Administrator at least eight (8) days prior to the original deadline for receiving Bids. Requests for substitution submitted to the CITY'S contracted Consultant or other CITY Staff shall not be reviewed. The submittal envelope must be clearly marked with Bid Number and "REQUEST FOR APPROVED ALTERNATE". Requests must be time stamped by the CM/GC and Contract Administrator by 4:00 P.M. (approved alternate date). The proposal shall include all information necessary for proof of quality and suitability for substitution including benefits, engineering design and data (calculations) and/or detailed plan modifications which may be required by the substitution. The Bidder shall submit additional information and/or samples when required.
C. The CM/GC and the Contract Administrator will evaluate the information submitted, perform tests when necessary and make comparisons in order to approve or reject the proposal. If rejected, the CM/GC shall give notice of rejection to the Bidder submitting the proposal.
D. The CM/GC, if the proposal is accepted, shall issue a written addendum to the Invitation For Bid specifying the approved alternates and distribute the modification in the same manner as the original bidding documents.
E. The Specifications may reference equipment or materials "or alternate". The reference to "or alternate" shall be construed to mean "or approved alternate" in every instance.
F. Use of an alternate or substitute item shall be allowed only if approval was received as outlined in this Article.
Approved Alternates. Plans and specifications may contain references to equipment and/or materials (patented or unpatented) or "approved alternate(s)." Such references shall be regarded as establishing a standard of quality, finish, appearance or performance, or as indicating a selection or design based upon compatibility with existing equipment, materials or details of construction inherent to the project design. Such references shall not be construed as limiting the selection to a specified item, source or design detail.