Common use of Audit and Records Clause in Contracts

Audit and Records. a. Financial records, supporting documents, statistical records, and other records pertinent to this award shall be retained by the awardee for a period of three years from submission of the final project and expenditure reports specified in Articles 15 and 16. 1. Records that relate to audits, appeals, litigation or the settlement of claims arising out of the performance of the project shall be retained until such audits, appeals, litigation or claims have been disposed of. 2. Records relating to projects subject to special project income provisions shall be retained until three years from the end of the awardee's fiscal year in which the award requirement for reporting income expires. b. Unless court action or audit proceedings have been initiated, the awardee may substitute microfilm copies of original records. c. The Director of the National Science Foundation and the Comptroller General of the U.S., or any of their duly authorized representatives, shall have access to any pertinent books, documents, papers and records of the awardee organization and of the performing organization, if different, to make audits, examinations, excerpts and transcripts. Further, any negotiated contract in excess of the simplified acquisition threshold (currently $100,000) made by the awardee shall include a provision to the effect that the awardee, the Director of the National Science Foundation, the Comptroller General of the U.S., or any of their duly authorized representatives, shall have access to pertinent records for similar purposes. d. In order to avoid duplicate record keeping, NSF may make special arrangements with the awardee to retain any records that are needed for joint use. NSF may request transfer to its custody of records not needed by the awardee when it determines that the records possess long-term retention value. When the records are transferred to, or maintained by NSF, the three-year retention requirement is not applicable to the awardee. In the rare event that this provision is exercised, NSF will negotiate a mutually agreeable arrangement with the awardee regarding reimbursement of costs. e. Awardees that are States, Local Governments or Non-Profit Organizations, shall arrange for the conduct of audits as required by OMB Circular A-133 “Audits of States, Local Governments, and Non-Profit Organizations” (including colleges and universities.) They shall provide copies of the reports of these audits to the cognizant Federal audit agency. Any Federal Audit of this project deemed necessary by NSF shall build upon the results of such audit(s).

Audit and Records. a. Financial records, supporting documents, statistical records, and other records pertinent to this award shall be retained by the awardee for a period of three years from submission of the final project and expenditure reports specified in Articles 15 16 and 1617. 1. Records that relate to audits, appeals, litigation or the settlement of claims arising out of the performance of the project shall be retained until such audits, appeals, litigation or claims have been disposed of. 2. Records relating to projects subject to special project income provisions shall be retained until three years from the end of the awardee's fiscal year in which the award requirement for reporting income expires. b. Unless court action or audit proceedings have been initiated, the awardee may substitute microfilm copies of original records. c. The Director of the National Science Foundation and the Comptroller General of the U.S., or any of their duly authorized representatives, shall have access to any pertinent books, documents, papers and records of the awardee organization and of the performing organization, if different, to make audits, examinations, excerpts and transcripts. Further, any negotiated contract in excess of the simplified acquisition threshold (currently $100,000150,000) made by the awardee shall include a provision to the effect that the awardee, the Director of the National Science Foundation, the Comptroller General of the U.S., or any of their duly authorized representatives, shall have access to pertinent records for similar purposes. d. In order to avoid duplicate record keeping, NSF may make special arrangements with the awardee to retain any records that are needed for joint use. NSF may request transfer to its custody of records not needed by the awardee when it determines that the records possess long-term retention value. When the records are transferred to, or maintained by NSF, the three-year retention requirement is not applicable to the awardee. In the rare event that this provision is exercised, NSF will negotiate a mutually agreeable arrangement with the awardee regarding reimbursement of costs. e. Awardees that are States, Local Governments or Non-Profit Organizations, shall arrange for the conduct of audits as required by OMB Circular A-133 “Audits of States, Local Governments, and Non-Profit Organizations” (including colleges and universities.) They shall provide copies of the reports of these audits to the cognizant Federal audit agency. Any Federal Audit of this project deemed necessary by NSF shall build upon the results of such audit(s). f. All awards issued by NSF meet the definition of “Research and Development” at OMB Circular A-133 §.105. As such, auditees should identify NSF awards as part of the R&D cluster on the Schedule of Expenditures of Federal Awards (SEFA). The auditor should test NSF awards for compliance as instructed in Part V, Clusters of Programs. NSF recognizes that some awards may have another classification for purposes of indirect costs. The auditor is not required to report the disconnect (i.e., the award is classified as R&D for A-133 purposes but non-research for indirect cost rate purposes), unless the auditee is charging indirect costs at a rate other than the rate(s) specified in the award document(s).

Audit and Records. a. Financial records, supporting documents, statistical records, and other records pertinent to this award shall be retained by the awardee for a period of three years from submission of the final project and expenditure reports specified in Articles 15 and 16. 1. Records that relate to audits, appeals, litigation or the settlement of claims arising out of the performance of the project shall be retained until such audits, appeals, litigation or claims have been disposed of. 2. Records relating to projects subject to special project income provisions shall be retained until three years from the end of the awardee's fiscal year in which the award requirement for reporting income expires. b. Unless court action or audit proceedings have been initiated, the awardee may substitute microfilm copies of original records. c. The Director of the National Science Foundation and the Comptroller General of the U.S., or any of their duly authorized representatives, shall have access to any pertinent books, documents, papers and records of the awardee organization and of the performing organization, if different, to make audits, examinations, excerpts and transcripts. Further, any negotiated contract in excess of the simplified acquisition threshold (currently $100,000) made by the awardee shall include a provision to the effect that the awardee, the Director of the National Science Foundation, the Comptroller General of the U.S., or any of their duly authorized representatives, shall have access to pertinent records for similar purposes.purposes.‌ d. In order to avoid duplicate record keeping, NSF may make special arrangements with the awardee to retain any records that are needed for joint use. NSF may request transfer to its custody of records not needed by the awardee when it determines that the records possess long-term retention value. When the records are transferred to, or maintained by NSF, the three-year retention requirement is not applicable to the awardee. In the rare event that this provision is exercised, NSF will negotiate a mutually agreeable arrangement with the awardee regarding reimbursement of costs. e. Awardees that are States, Local Governments or Non-Profit Organizations, shall arrange for the conduct of audits as required by OMB Circular A-133 “Audits of States, Local Governments, and Non-Profit Organizations” (including colleges and universities.) They shall provide copies of the reports of these audits to the cognizant Federal audit agency. Any Federal Audit of this project deemed necessary by NSF shall build upon the results of such audit(s).

Audit and Records. a. Financial records, supporting documents, statistical records, and other records pertinent to this award shall be retained by the awardee for a period of three years from submission of the final project and expenditure reports specified in Articles 15 17a and 1618. 1. Records that relate to audits, appeals, litigation or the settlement of claims arising out of the performance of the project shall be retained until such audits, appeals, litigation or claims have been disposed of. 2. Records relating to projects subject to special project income provisions shall be retained until three years from the end of the awardee's fiscal year in which the award requirement for reporting income expires. b. Unless court action or audit proceedings have been initiated, the awardee may substitute microfilm copies of original records. c. The Director of the National Science Foundation and the Comptroller General of the U.S., or any of their duly authorized representatives, shall have access to any pertinent books, documents, papers and records of the awardee organization and of the performing organization, if different, to make audits, examinations, excerpts and transcripts. Further, any negotiated contract in excess of the simplified acquisition threshold (currently $100,000) made by the awardee shall include a provision to the effect that the awardee, the Director of the National Science Foundation, the Comptroller General of the U.S., or any of their duly authorized representatives, shall have access to pertinent records for similar purposes. d. In order to avoid duplicate record keeping, NSF may make special arrangements with the awardee to retain any records that are needed for joint use. NSF may request transfer to its custody of records not needed by the awardee when it determines that the records possess long-term retention value. When the records are transferred to, or maintained by NSF, the three-year retention requirement is not applicable to the awardee. In the rare event that this provision is exercised, NSF will negotiate a mutually agreeable arrangement with the awardee regarding reimbursement of costs. e. Awardees that are States, Local Governments or Non-Profit Organizations, shall arrange for the conduct of audits as required by OMB Circular A-133 “Audits of States, Local Governments, and Non-Profit Organizations” (including colleges and universities.) They shall provide copies of the reports of these audits to the cognizant Federal audit agency. Any Federal Audit of this project deemed necessary by NSF shall build upon the results of such audit(s).

Audit and Records. a. Financial records, supporting documents, statistical records, and other records pertinent to this award shall be retained by the awardee for a period of three years from submission of the final project and expenditure reports specified in Articles 15 16 and 1617. 1. Records that relate to audits, appeals, litigation or the settlement of claims arising out of the performance of the project shall be retained until such audits, appeals, litigation or claims have been disposed of. 2. Records relating to projects subject to special project income provisions shall be retained until three years from the end of the awardee's fiscal year in which the award requirement for reporting income expires. b. Unless court action or audit proceedings have been initiated, the awardee may substitute microfilm copies of original records. c. The Director of the National Science Foundation and the Comptroller General of the U.S., or any of their duly authorized representatives, shall have access to any pertinent books, documents, papers and records of the awardee organization and of the performing organization, if different, to make audits, examinations, excerpts and transcripts. Further, any negotiated contract in excess of the simplified acquisition threshold (currently $100,000) made by the awardee shall include a provision to the effect that the awardee, the Director of the National Science Foundation, the Comptroller General of the U.S., or any of their duly authorized representatives, shall have access to pertinent records for similar purposes. d. In order to avoid duplicate record keeping, NSF may make special arrangements with the awardee to retain any records that are needed for joint use. NSF may request transfer to its custody of records not needed by the awardee when it determines that the records possess long-term retention value. When the records are transferred to, or maintained by NSF, the three-year retention requirement is not applicable to the awardee. In the rare event that this provision is exercised, NSF will negotiate a mutually agreeable arrangement with the awardee regarding reimbursement of costs. e. Awardees that are States, Local Governments or Non-Profit Organizations, shall arrange for the conduct of audits as required by OMB Circular A-133 “Audits of States, Local Governments, and Non-Profit Organizations” (including colleges and universities.) They shall provide copies of the reports of these audits to the cognizant Federal audit agency. Any Federal Audit of this project deemed necessary by NSF shall build upon the results of such audit(s).

Audit and Records. a. Financial records, supporting documents, statistical records, and other records pertinent to this award shall be retained by the awardee for a period of three years from submission of the final project and expenditure reports specified in Articles 15 and 16. 1. Records that relate to audits, appeals, litigation or the settlement of claims arising out of the performance of the project shall be retained until such audits, appeals, litigation or claims have been disposed of. 2. Records relating to projects subject to special project income provisions shall be retained until three years from the end of the awardee's fiscal year in which the award requirement for reporting income expires. b. Unless court action or audit proceedings have been initiated, the awardee may substitute microfilm copies of original records. c. The Director of the National Science Foundation and the Comptroller General of the U.S., or any of their duly authorized representatives, shall have access to any pertinent books, documents, papers and records of the awardee organization and of the performing organization, if different, to make audits, examinations, excerpts and transcripts. Further, any negotiated contract in excess of the simplified acquisition threshold (currently $100,000) made by the awardee shall include a provision to the effect that the awardee, the Director of the National Science Foundation, the Comptroller General of the U.S., or any of their duly authorized representatives, shall have access to pertinent records for similar purposes. d. In order to avoid duplicate record keeping, NSF may make special arrangements with the awardee to retain any records that are needed for joint use. NSF may request transfer to its custody of records not needed by the awardee when it determines that the records possess long-term retention value. When the records are transferred to, or maintained by NSF, the three-year retention requirement is not applicable to the awardee. In the rare event that this provision is exercised, NSF will negotiate a mutually agreeable arrangement with the awardee regarding reimbursement of costs. e. Awardees that are States, Local Governments or Non-Profit Organizations, shall arrange for the conduct of audits as required by OMB Circular A-133 “Audits of States, Local Governments, and Non-Profit Organizations” (including colleges and universities.) They shall provide copies of the reports of these audits to the cognizant Federal audit agency. Any Federal Audit of this project deemed necessary by NSF shall build upon the results of such audit(s).

Audit and Records. a. Financial records, supporting documents, statistical records, and other records pertinent to this award shall be retained by the awardee Subrecipient for a period of three years from submission of the final project and expenditure reports specified in Articles 15 and 16other articles. 1. Records that relate to audits, appeals, litigation or the settlement of claims arising out of the performance of the project shall be retained until such audits, appeals, litigation or claims have been disposed of. 2. Records relating to projects subject to special project income provisions shall be retained until three years from the end of the awardeeSubrecipient's fiscal year in which the award requirement for reporting income expires. b. Unless court action or audit proceedings have been initiated, the awardee Subrecipient may substitute microfilm copies of original records. c. The Director of the National Science Foundation and the Comptroller General of the U.S., or any of their duly authorized representatives, shall have access to any pertinent books, documents, papers and records of the awardee Subrecipient organization and of the performing organization, if different, to make audits, examinations, excerpts and transcripts. Further, any negotiated contract in excess of the simplified acquisition threshold (currently $100,000) made by the awardee Subrecipient shall include a provision to the effect that the awardeeSubrecipient, the Director of the National Science Foundation, the Comptroller General of the U.S., or any of their duly authorized representatives, shall have access to pertinent records for similar purposes. d. In order to avoid duplicate record keeping, NSF NRAO may make special arrangements with the awardee Subrecipient to retain any records that are needed for joint use. NSF NRAO may request transfer to its custody of records not needed by the awardee Subrecipient when it determines that the records possess long-term retention value. When the records are transferred to, or maintained by NSFNRAO, the three-year retention requirement is not applicable to the awardeeSubrecipient. In the rare event that this provision is exercised, NSF NRAO will negotiate a mutually agreeable arrangement with the awardee Subrecipient regarding reimbursement of costs. e. “Awardees that are States, Local Governments or Non-Profit Organizations,” such as NRAO, shall arrange for the conduct of audits as required by OMB Circular A-133 “Audits of States, Local Governments, and Non-Profit Organizations” (including colleges and universities.) ). They shall provide copies of the reports of these audits to the cognizant Federal audit agency. Any Federal Audit of this project deemed necessary by NSF NRAO shall build upon the results of such audit(s). NRAO must ensure that subrecipients expending $500,000 or more in Federal awards during the subrecipient’s fiscal year have met audit requirements in accordance with OMB Circular A-133. Failure by the Subrecipient to submit the audit report or documents required by OMB Circular A-133 may result in withholding of funding or delay in award until audit requirements are met. NRAO will issue a management decision on any audit findings within six months after receipt of the Subrecipient’s audit report and ensure that the Subrecipient takes appropriate and timely corrective action. Subrecipint will permit NRAO and auditors to have access to the audit records and financial statements as necessary for NRAO to comply with OMB Circular A-133.

Audit and Records. a. Financial records, supporting documents, statistical records, and other records pertinent to this award shall be retained by the awardee for a period of three years from submission of the final project and expenditure reports specified in Articles 15 16 and 1617. 1. Records that relate to audits, appeals, litigation or the settlement of claims arising out of the performance of the project shall be retained until such audits, appeals, litigation or claims have been disposed of. 2. Records relating to projects subject to special project income provisions shall be retained until three years from the end of the awardee's fiscal year in which the award requirement for reporting income expires. b. Unless court action or audit proceedings have been initiated, the awardee may substitute microfilm copies of original records. c. The Director of the National Science Foundation and the Comptroller General of the U.S., or any of their duly authorized representatives, shall have access to any pertinent books, documents, papers and records of the awardee organization and of the performing organization, if different, to make audits, examinations, excerpts and transcripts. Further, any negotiated contract in excess of the simplified acquisition threshold (currently $100,000) made by the awardee shall include a provision to the effect that the awardee, the Director of the National Science Foundation, the Comptroller General of the U.S., or any of their duly authorized representatives, shall have access to pertinent records for similar purposes. d. In order to avoid duplicate record keeping, NSF may make special arrangements with the awardee to retain any records that are needed for joint use. NSF may request transfer to its custody of records not needed by the awardee when it determines that the records possess long-term retention value. When the records are transferred to, or maintained by NSF, the three-year retention requirement is not applicable to the awardee. In the rare event that this provision is exercised, NSF will negotiate a mutually agreeable arrangement with the awardee regarding reimbursement of costs. e. Awardees that are States, Local Governments or Non-Profit Organizations, shall arrange for the conduct of audits as required by OMB Circular A-133 “Audits of States, Local Governments, and Non-Profit Organizations” (including colleges and universities.) They shall provide copies of the reports of these audits to the cognizant Federal audit agency. Any Federal Audit of this project deemed necessary by NSF shall build upon the results of such audit(s). f. All awards issued by NSF meet the definition of “Research and Development” at OMB Circular A-133 §.105. As such, auditees should identify NSF awards as part of the R&D cluster on the Schedule of Expenditures of Federal Awards (SEFA). The auditor should test NSF awards for compliance as instructed in Part V, Clusters of Programs. NSF recognizes that some awards may have another classification for purposes of indirect costs. The auditor is not required to report the disconnect (i.e., the award is classified as R&D for A-133 purposes but non-research for indirect cost rate purposes), unless the auditee is charging indirect costs at a rate other than the rate(s) specified in the award document(s).

Audit and Records. a. Financial records, supporting documents, statistical records, and other records pertinent to this award shall be retained by the awardee Subrecipient for a period of three years from submission of the final project and expenditure reports specified in Articles 15 and 16. 1other articles. Records that relate to audits, appeals, litigation or the settlement of claims arising out of the performance of the project shall be retained until such audits, appeals, litigation or claims have been disposed of. 2. Records relating to projects subject to special project income provisions shall be retained until three years from the end of the awardeeSubrecipient's fiscal year in which the award requirement for reporting income expires. b. Unless court action or audit proceedings have been initiated, the awardee Subrecipient may substitute microfilm copies of original records. c. The Director of the National Science Foundation and the Comptroller General of the U.S., or any of their duly authorized representatives, shall have access to any pertinent books, documents, papers and records of the awardee Subrecipient organization and of the performing organization, if different, to make audits, examinations, excerpts and transcripts. Further, any negotiated contract in excess of the simplified acquisition threshold (currently $100,000) made by the awardee Subrecipient shall include a provision to the effect that the awardeeSubrecipient, the Director of the National Science Foundation, the Comptroller General of the U.S., or any of their duly authorized representatives, shall have access to pertinent records for similar purposes. d. In order to avoid duplicate record keeping, NSF NRAO may make special arrangements with the awardee Subrecipient to retain any records that are needed for joint use. NSF NRAO may request transfer to its custody of records not needed by the awardee Subrecipient when it determines that the records possess long-term retention value. When the records are transferred to, or maintained by NSFNRAO, the three-year retention requirement is not applicable to the awardeeSubrecipient. In the rare event that this provision is exercised, NSF NRAO will negotiate a mutually agreeable arrangement with the awardee Subrecipient regarding reimbursement of costs. e. “Awardees that are States, Local Governments or Non-Profit Organizations,” such as NRAO, shall arrange for the conduct of audits as required by OMB Circular A-133 “Audits of States, Local Governments, and Non-Profit Organizations” (including colleges and universities.) ). They shall provide copies of the reports of these audits to the cognizant Federal audit agency. Any Federal Audit of this project deemed necessary by NSF NRAO shall build upon the results of such audit(s). NRAO must ensure that subrecipients expending $500,000 or more in Federal awards during the subrecipient’s fiscal year have met audit requirements in accordance with OMB Circular A-133. Failure by the Subrecipient to submit the audit report or documents required by OMB Circular A-133 may result in withholding of funding or delay in award until audit requirements are met. NRAO will issue a management decision on any audit findings within six months after receipt of the Subrecipient’s audit report and ensure that the Subrecipient takes appropriate and timely corrective action. Subrecipint will permit NRAO and auditors to have access to the audit records and financial statements as necessary for NRAO to comply with OMB Circular A-133.

Audit and Records. a. Financial records, supporting documents, statistical records, and other records pertinent to this award shall be retained by the awardee Subrecipient for a period of three years from submission of the final project and expenditure reports specified in Articles 15 and 16other articles. 1. Records that relate to audits, appeals, litigation or the settlement of claims arising out of the performance of the project shall be retained until such audits, appeals, litigation or claims have been disposed of. 2. Records relating to projects subject to special project income provisions shall be retained until three years from the end of the awardeeSubrecipient's fiscal year in which the award requirement for reporting income expires. b. Unless court action or audit proceedings have been initiated, the awardee Subrecipient may substitute microfilm copies of original records. c. The Director of the National Science Foundation and the Comptroller General of the U.S., or any of their duly authorized representatives, shall have access to any pertinent books, documents, papers and records of the awardee Subrecipient organization and of the performing organization, if different, to make audits, examinations, excerpts and transcripts. Further, any negotiated contract in excess of the simplified acquisition threshold (currently $100,000) made by the awardee Subrecipient shall include a provision to the effect that the awardeeSubrecipient, the Director of the National Science Foundation, the Comptroller General of the U.S., or any of their duly authorized representatives, shall have access to pertinent records for similar purposes. d. In order to avoid duplicate record keeping, NSF NRAO may make special arrangements with the awardee Subrecipient to retain any records that are needed for joint use. NSF NRAO may request transfer to its custody of records not needed by the awardee Subrecipient when it determines that the records possess long-term retention value. When the records are transferred to, or maintained by NSFNRAO, the three-year retention requirement is not applicable to the awardeeSubrecipient. In the rare event that this provision is exercised, NSF NRAO will negotiate a mutually agreeable arrangement with the awardee Subrecipient regarding reimbursement of costs. e. “Awardees that are States, Local Governments or Non-Profit Organizations,” such as NRAO, shall arrange for the conduct of audits as required by OMB Circular A-133 “Audits of States, Local Governments, and Non-Profit Organizations” (including colleges and universities.) ). They shall provide copies of the reports of these audits to the cognizant Federal audit agency. Any Federal Audit of this project deemed necessary by NSF NRAO shall build upon the results of such audit(s). NRAO must ensure that subrecipients expending $500,000 or more in Federal awards during the subrecipient’s fiscal year have met audit requirements in accordance with OMB Circular A-133. Failure by the Subrecipient to submit the audit report or documents required by OMB Circular A-133 may result in withholding of funding or delay in award until audit requirements are met. NRAO will issue a management decision on any audit findings within six months after receipt of the Subrecipient’s audit report and ensure that the Subrecipient takes appropriate and timely corrective action. Subrecipient will permit NRAO and auditors to have access to the audit records and financial statements as necessary for NRAO to comply with OMB Circular A-133.

Audit and Records. a. Financial records, supporting documents, statistical records, and other records pertinent to this award shall be retained by the awardee for a period of three years from submission of the final project and expenditure reports specified in Articles 15 17a and 1618. 1. Records that relate to audits, appeals, litigation or the settlement of claims arising out of the performance of the project shall be retained until such audits, appeals, litigation or claims have been disposed of. 2. Records relating to projects subject to special project income provisions shall be retained until three years from the end of the awardee's fiscal year in which the award requirement for reporting income expires. b. Unless court action or audit proceedings have been initiated, the awardee may substitute microfilm copies of original records. c. The Director of the National Science Foundation and the Comptroller General of the U.S., or any of their duly authorized representatives, shall have access to any pertinent books, documents, papers and records of the awardee organization and of the performing organization, if different, to make audits, examinations, excerpts and transcripts. Further, any negotiated contract in excess of the simplified acquisition threshold (currently $100,000) made by the awardee shall include a provision to the effect that the awardee, the Director of the National Science Foundation, the Comptroller General of the U.S., or any of their duly authorized representatives, shall have access to pertinent records for similar purposes.purposes.‌‌ d. In order to avoid duplicate record keeping, NSF may make special arrangements with the awardee to retain any records that are needed for joint use. NSF may request transfer to its custody of records not needed by the awardee when it determines that the records possess long-term retention value. When the records are transferred to, or maintained by NSF, the three-year retention requirement is not applicable to the awardee. In the rare event that this provision is exercised, NSF will negotiate a mutually agreeable arrangement with the awardee regarding reimbursement of costs. e. Awardees that are States, Local Governments or Non-Profit Organizations, shall arrange for the conduct of audits as required by OMB Circular A-133 “Audits of States, Local Governments, and Non-Profit Organizations” (including colleges and universities.) They shall provide copies of the reports of these audits to the cognizant Federal audit agency. Any Federal Audit of this project deemed necessary by NSF shall build upon the results of such audit(s).