Common use of Audit and Review Clause in Contracts

Audit and Review. 8.2.1 Public funding rules which govern VSS awards require that all payments from public funds are reviewed and independently audited or verified on a regular basis to ensure compliance with legal and eligibility requirements. The Organisation shall comply with and facilitate VSS’s compliance with all statutory requirements as regards accounts, audit or examination of accounts, annual reports and annual returns applicable to itself and VSS. 8.2.2 An audit or verification visit shall involve an on-site visit to the Organisation at least once per year and the person carrying out the visit shall have the right to access any information and/or records necessary to verify the eligibility of expenditure. 8.2.3 The Organisation is obliged to provide any records requested by VSS and/or the Department within 10 working days of request. Where requested: (a) The Organisation shall provide VSS, within 10 working days of request, with any information and/or records the Northern Ireland Audit Office, the Department, the VSS, or any other relevant audit bodies relating to the Grant. (b) The Organisation shall permit VSS, the Department and the Northern Ireland Audit Office or any other organisation deemed appropriate by the Department, at any reasonable time and upon reasonable prior notice (save in case of emergency) to enter its and any associated premises to interview any person, inspect any asset, and inspect, copy, record and take away copies of any accounting or other record including digitally held computer records relevant to the Programmes. The Organisation may keep personal/sensitive information in a separate database which may be inspected by VSS staff as required to verify that the Organisation has in place mechanisms to determine end beneficiaries are victims and survivors as defined in the Victims and Survivors Order (NI) 2006. (c) Any audit conducted by the VSS, the Department or the Northern Ireland Audit Office shall seek to assess the Organisation's supported costs within the context of the overall activities of the Organisation. The Organisation should therefore be willing to disclose information relating to other activities not supported by this Grant and other sources of funding. 8.2.4 A copy of the Organisation’s annual accounts shall be provided as soon as possible (but no later than 6 months) after the end of the Organisation’s financial year. 8.2.5 The total payments received and paid out in relation the Programmes should be separately identifiable and accounted for.

Audit and Review. 8.2.1 7.2.1 Public funding rules which govern VSS awards require that all payments from public funds are reviewed and independently audited or verified on a regular basis to ensure compliance with legal and eligibility requirements. The Organisation shall comply with and facilitate VSS’s compliance with all statutory requirements as regards accounts, audit or examination of accounts, annual reports and annual returns applicable to itself and VSS. 8.2.2 7.2.2 An audit or verification visit shall involve an on-site visit to the Organisation at least once per year and the person carrying out the visit shall have the right to access any information and/or records necessary to verify the eligibility of expenditure. 8.2.3 7.2.3 The Organisation is obliged to provide give any records requested by VSS and/or the Department within 10 working days of request. Where requested: (a) The Organisation shall provide VSS, within 10 working days of requestdemand, with any information and/or records the Northern Ireland Audit Office, the Department, the VSS, or any other relevant audit bodies VSS may require relating to the Grantreceipt and use of any financial assistance under this award. (b) The Organisation shall permit VSS, the Department and the Northern Ireland Audit Office or any other organisation deemed appropriate by the Department, at any reasonable time and upon reasonable prior notice (save in case of emergency) to enter its and any associated premises to interview any person, inspect any asset, and inspect, copy, record and take away copies of any accounting or other record including digitally held computer records relevant to the ProgrammesVSP. The Organisation may keep personal/sensitive information in a separate database which may be inspected by VSS staff as required to verify that the Organisation has in place mechanisms to determine end beneficiaries are victims and survivors as defined in the Victims and Survivors Order (NI) 2006. (c) Any audit conducted by the VSS, the Department or the Northern Ireland Audit Office shall seek to assess the Organisation's supported costs within the context of the overall activities of the Organisation. The Organisation should must therefore be willing to disclose information relating to other activities not supported by this Grant and other sources of funding. 8.2.4 7.2.4 A copy of the Organisation’s annual accounts shall be provided as soon as possible (but no later than 6 months) after the end of the Organisation’s financial year. 8.2.5 . The accounts should outline total payments received and paid out in relation connection with the Programmes should be Organisation's Costs, separately identifiable identified and accounted for.