Common use of Audits Inspections and Monitoring Clause in Contracts

Audits Inspections and Monitoring. At any time during normal business hours and as often as the U.S. Comptroller General, Auditor General of the State of Florida, or the Grantor may deem necessary, the Contractor shall make available to the Grantor for Examination, all of its records with respect to all matters covered by this Contract. The Grantor, Auditor General of the State of Florida, and the U.S. Comptroller General shall have the authority to audit, examine, and make excerpts, transcripts, and photocopies from records, including all Contracts, invoices, materials, payrolls, records of personnel, conditions of employment, computer records, and other data relating to all matters covered by this Contract. This right also includes timely and reasonable access to Contractor's or subcontractor's personnel for the purpose of interviews and discussions related to such documents (vendor Contracts). a. The Grantor shall have the authority to examine the books and records used by the Contractor in accounting for expenses incurred under this Contract. Should these books and records not meet generally accepted accounting practices, the Grantor reserves the right to withhold any or all of its funding to the Contractor until such time as they do meet these standards. b. The Grantor shall have the authority to examine all forms and documents used, including, but not limited to, purchase requisitions, purchase orders, supply requisitions, invoices, journal vouchers, travel vouchers, payroll checks, and other checks used by the Contractor. c. The Grantor may require the Contractor to use any or all of the Grantor's accounting or administrative procedures used in the planning, controlling, monitoring, and reporting of all fiscal matters relating to this Contract. d. The Grantor reserves the right to dispatch auditors/monitors of its choosing to any site where any phase of the program is being conducted, controlled, or advanced in any way, tangible or intangible. Such sites may include the home office, any branch office or other locations of the Contractor if such sites or the activities performed thereon have any relationship to the program covered by this Contract. e. The Grantor shall have the authority to make physical inspections and to require such physical safeguarding devises as locks, alarms, safes, fire extinguishers, sprinkler system, etc., to safeguard property and/or equipment authorized by this Contract. f. Any indirect cost rate charged to this contract must be approved by the contractor’s federal cognizant agency. The contractor will be required to submit a copy of the indirect cost plan and evidence of approval by its federal cognizant agency to the Grantor. g. Subject to the discretion of the Grantor, certain authorized members of the Grantor shall have the right to be present at any and all of the Contractor's staff meetings, Board of Director's meetings, Advisory Committee meetings, and Advisory Board meetings if an item to be discussed is an item of this Contract. h. The Contractor will make financial and programmatic periodic, final, close-out and annual reports as prescribed by Grantor. I. The Contractor shall be responsible for securing an annual, independent audit of its operations, which will separately identify the revenues and expenditures for the services provided pursuant to this Contract.