Common use of Authorization of Work Clause in Contracts

Authorization of Work. 4.1 All Services to be performed by Consultant pursuant to the terms of this Agreement shall first be authorized in writing by a Work Authorization, in accordance with the requirements of this article. 4.1.1 Before any Project is commenced pursuant to a Work Authorization, Consultant shall supply the Contract Administrator with an estimate for all charges expected to be incurred for such Project, which estimate shall be reviewed and approved by the Contract Administrator and a final amount for Consultant's compensation shall be approved as follows: 4.1.1.1 All Work Authorizations in the amount of Fifty Thousand Dollars ($50,000.00) or less shall be approved by the Contract Administrator and Consultant. 4.1.1.2 Work Authorizations in the amount exceeding Fifty Thousand Dollars ($50,000.00) but not exceeding Five Hundred Thousand Dollars ($500,000) shall be approved by County’s Purchasing Director or Board, and Consultant. 4.1.1.3 Work Authorizations in the amount exceeding Five Hundred Thousand Dollars ($500,000) shall be approved by the Board. 4.1.1.4 In the event the Broward County Procurement Code is amended to increase the per contract authority of the Director of Purchasing above Five Hundred Thousand Dollars ($500,000), the authority delegated to the Director of Purchasing set forth in 4.1.1.2 shall be increased to such increased threshold in the Procurement Code per Work Authorization. 4.1.1.5 In no instance may a Work Authorization be issued by either the Board, County’s Purchasing Director, or the Contract Administrator for professional services for a Project in which the estimated construction cost is more than Four Million Dollars ($4,000,000), or such amended amount as set forth in Section 287.055(2)(g), Florida Statutes. 4.1.2 Any change of scope requiring charges in excess of the amount approved in the original Work Authorization shall require a modification thereto approved by County, County’s Purchasing Director, or the Contract Administrator. The Contract Administrator shall approve in instances where the original Work Authorization amount plus the total of such modifications does not exceed Fifty Thousand Dollars ($50,000.00). County’s Purchasing Director shall approve in instances where the original Work Authorization amount plus the total of such modifications exceeds Fifty Thousand Dollars ($50,000) but does not exceed the Purchasing Director’s delegated authority level. The Board shall approve in instances where the original Work Authorization amount plus the total of such modifications exceeds the County Purchasing Director’s delegated authority level. Notwithstanding anything contained in this subsection, Consultant's compensation shall not exceed the amount approved in the Work Authorization unless such additional amount received the prior written County approval as outlined above. 4.2 All Work Authorizations shall contain, as a minimum, the following information and requirements: 4.2.1 A statement of the method of compensation and Consultant’s proposed written scope of services and any required deliverables. 4.2.2 A budget establishing the amount of compensation and reimbursables to be paid upon the establishment of a negotiated lump sum fee or the application of appropriate billing rates as set forth in Exhibit A, Maximum Billing Rates, which amount shall constitute a guaranteed maximum and shall not be exceeded without prior written approval of County. In the event County does not approve an increase in the guaranteed maximum amount, and the need for such action is not the fault of Consultant, the Work Authorization shall be terminated, and Consultant shall be paid in full for all work completed to that point, but shall in no case exceed the guaranteed maximum amount. The information contained in the budget shall be in sufficient detail so as to identify the various elements of costs. 4.2.3 A time established for completion of the work or services undertaken by Consultant or for the submission to County of documents, reports, and other information pursuant to the Work Authorization. 4.2.4 Any other additional instructions or provisions relating to the Work Authorization. 4.2.5 Work Authorizations shall be prepared on forms provided by the Contract Administrator, dated, serially numbered, and executed by County and Consultant. 4.2.6 All Work Authorizations shall be negotiated pursuant to Florida Statutes and County Policy, in the presence of the Contract Administrator or designee. 4.3 Consultant shall complete each Work Authorization and component tasks assigned whether such completion would cause work to be performed beyond the expiration date of this Agreement. Those Work Authorizations whose duration extends beyond the expiration date of this Agreement may be amended after that expiration date to allow additional work with additional time and professional fees as otherwise allowed in this Agreement as long as said work is within the Scope of Services originally authorized by existing Work Authorization(s). Further, if the duration of the Work Authorization extends beyond the expiration date of this Agreement, the terms and conditions of this Agreement shall continue to apply to that Work Authorization. 4.4 Consultant shall provide all architectural, engineering, landscape architectural, or specialty professional services support (through either in-house or Subconsultant firms) as required to complete an assigned Project. Project specific services may also include Project team facilitation and support; hurricane/disaster preparedness and recovery assistance; Project status reporting and performance/compliance reporting. 4.5 Work Authorizations shall depict projects in their entirety and in no case shall Work Authorizations be split in order to meet lower authorization thresholds as described in the Procurement Code. 4.6 Award of this Agreement does not guarantee work will be issued to Consultant. Failure to issue work under this Agreement will not be deemed a breach of this Agreement.

Authorization of Work. 4.1 5.1 All Services to be performed by Consultant pursuant to the terms of this Agreement shall first be authorized in writing by a Work Authorization, in accordance with the requirements of this articleArticle. 4.1.1 5.1.1 Before any Project is commenced pursuant to a Work Authorization, Consultant shall supply the Contract Administrator with an estimate for all charges expected to be incurred for such Project, which estimate shall be reviewed and approved by the Contract Administrator and a final amount for Consultant's compensation shall be approved as follows: 4.1.1.1 5.1.1.1 All Work Authorizations in the amount of estimated to be Fifty Thousand Dollars ($50,000.00) or less shall be approved by the Contract Administrator and Consultant. 4.1.1.2 5.1.1.2 Work Authorizations in the amount exceeding estimated to be more than Fifty Thousand Dollars ($50,000.00) but not exceeding Five Hundred Thousand Dollars ($500,000) shall be approved by County’s Purchasing Director or Board, and Consultant. 4.1.1.3 5.1.1.3 Work Authorizations in the amount exceeding estimated to be more than Five Hundred Thousand Dollars ($500,000) shall be approved by the Board. 4.1.1.4 5.1.1.4 In the event the Broward County Procurement Code is amended to increase the per contract authority of the Director of Purchasing above Five Hundred Thousand Dollars ($500,000), the authority delegated to the Director of Purchasing set forth in 4.1.1.2 5.1.1.2 shall be increased to such increased threshold in the Procurement Code per Work Authorization. 4.1.1.5 In no instance may a Work Authorization be issued by either the Board, County’s Purchasing Director, or the Contract Administrator for professional services for a Project in which the estimated construction cost is more than Four Million Dollars ($4,000,000), or such amended amount as set forth in Section 287.055(2)(g), Florida Statutes. 4.1.2 5.1.2 Any change of scope requiring charges in excess of the amount approved in the original Work Authorization shall require a modification thereto approved by County, County’s Purchasing Director, Director or the Contract Administrator. The Contract Administrator shall approve in instances where the original Work Authorization amount plus the total of such modifications does not exceed Fifty Thousand Dollars ($50,000.00). County’s Purchasing Director shall approve in instances where the original Work Authorization amount plus the total of such modifications exceeds Fifty Thousand Dollars ($50,000) but does not exceed the Purchasing Director’s delegated authority level. The Board shall approve in instances where the original Work Authorization amount plus the total of such modifications exceeds the County Purchasing Director’s delegated authority level. Notwithstanding anything contained in this subsection, Consultant's compensation shall not exceed the amount approved in the Work Authorization unless such additional amount received the prior written County approval as outlined above. 4.2 5.2 All Work Authorizations shall contain, as a minimum, the following information and requirements: 4.2.1 5.2.1 A statement of the method of compensation and Consultant’s proposed written scope of services and any required deliverables. 4.2.2 5.2.2 A budget establishing the amount of compensation and reimbursables to be paid upon the establishment of a negotiated lump sum fee or the application of appropriate billing rates as set forth in Exhibit A, Maximum Billing Rates, which amount shall constitute a guaranteed maximum and shall not be exceeded without prior written approval of County. In the event County does not approve an increase in the guaranteed maximum amount, and the need for such action is not the fault of Consultant, the Work Authorization shall be terminated, and Consultant shall be paid in full for all work completed to that point, but shall in no case exceed the guaranteed maximum amount. The information contained in the budget shall be in sufficient detail so as to identify the various elements of costs. 4.2.3 5.2.3 A time established for completion of the work or services undertaken by Consultant or for the submission to County of documents, reports, and other information pursuant to the Work Authorization. 4.2.4 5.2.4 Any other additional instructions or provisions relating to the Work Authorization. 4.2.5 5.2.5 Work Authorizations shall be prepared on forms provided by the Contract Administrator, dated, serially numbered, and executed by County and Consultant. 4.2.6 5.2.6 All Work Authorizations shall be negotiated pursuant to Florida Statutes and County Policy, in the presence of the Contract Administrator or designee. 4.3 5.3 In the event that Consultant is unable to complete the above services because of delays resulting from untimely review and approval by County or other governmental authorities having jurisdiction over the Project, and such delays are not primarily the fault of Consultant, Contract Administrator shall grant a reasonable extension of time for the completion of the services. It shall be the responsibility of Consultant to notify Contract Administrator promptly in writing whenever a delay in approval by a governmental agency is anticipated or experienced, and to inform the Contract Administrator of all facts and details related to the delay. 5.4 Consultant shall complete each Work Authorization and component tasks assigned whether such completion would cause work to be performed beyond the expiration date of this Agreement. Those Work Authorizations whose duration extends beyond the expiration date of this Agreement may be amended after that expiration date to allow additional work with additional time and professional fees as otherwise allowed in this Agreement as long as said work is within the Scope of Services originally authorized by existing Work Authorization(s). Further, if the duration of the Work Authorization extends beyond the expiration date of this Agreement, the terms and conditions of this Agreement shall continue to apply to that Work Authorization. 4.4 5.5 Consultant shall provide all architectural, engineering, landscape architectural, interior design or specialty professional services support (through either in-house or Subconsultant firms) as required to complete an assigned Project. Project specific services may also include Project team facilitation and support; hurricane/disaster preparedness and recovery assistance; Project status reporting and performance/compliance reporting. 4.5 5.6 Work Authorizations may be issued for various facility types including but not limited to: general governmental, cultural, parks and recreation, library, correctional/detention, law enforcement, vehicle maintenance, transit, aviation, seaport, health care, human services, educational, retail, food service, parking, and infrastructure/public works facilities. Upon approval of the Contract Administrator, all Work Authorizations will be authorized through the Construction Management Division and be managed by the applicable Broward County agency. 5.7 Work Authorizations shall depict projects in their entirety and in no case shall Work Authorizations be split in order to meet lower authorization thresholds as described in the Procurement Code. 4.6 Award 5.8 In the event of termination for convenience by County under Section 11.2, Consultant shall be paid its compensation for all work performed and expenses incurred for reimbursement as permitted under the terms of this Agreement does not guarantee work will prior to termination. Compensation shall be issued withheld until all documents are provided to Consultant. Failure County pursuant to issue work under this Agreement will not be deemed a breach of this Agreementand any Work Authorizations.

Authorization of Work. 4.1 5.1 All Services to be performed by Consultant pursuant to the terms of this Agreement shall first be authorized in writing by a Work Authorization, in accordance with the requirements of this articleArticle. 4.1.1 5.1.1 Before any Project is commenced pursuant to a Work Authorization, Consultant shall supply the Contract Administrator with an estimate for all charges expected to be incurred for such Project, which estimate shall be reviewed and approved by the Contract Administrator and a final amount for Consultant's compensation shall be approved as follows: 4.1.1.1 5.1.1.1 All Work Authorizations in the amount of estimated to be Fifty Thousand Dollars ($50,000.00) or less shall be approved by the Contract Administrator and Consultant. 4.1.1.2 5.1.1.2 Work Authorizations in the amount exceeding estimated to be more than Fifty Thousand Dollars ($50,000.00) but not exceeding Five Hundred Thousand Dollars ($500,000) shall be approved by County’s Purchasing Director or Board, and Consultant. 4.1.1.3 5.1.1.3 Work Authorizations in the amount exceeding estimated to be more than Five Hundred Thousand Dollars ($500,000) shall be approved by the Board. 4.1.1.4 5.1.1.4 In the event the Broward County Procurement Code is amended to increase the per contract authority of the Director of Purchasing above Five Hundred Thousand Dollars ($500,000), the authority delegated to the Director of Purchasing set forth in 4.1.1.2 5.1.1.2 shall be increased to such increased threshold in the Procurement Code per Work Authorization. 4.1.1.5 5.1.1.5 In no instance may a Work Authorization be issued by either the Board, County’s Purchasing Director, Director or the Contract Administrator for where Consultant‘s professional services are required to provide construction contract documents (drawings and specifications) for construction of a Project in which the estimated whose basic construction cost is originally estimated by County to be more than Four Million Dollars ($4,000,000), or such amended amount as set forth in Section 287.055(2)(g), Florida Statutes. 4.1.2 5.1.2 Any change of scope requiring charges in excess of the amount approved in the original Work Authorization shall require a modification thereto approved by County, County’s Purchasing Director, Director or the Contract Administrator. The Contract Administrator shall approve in instances where the original Work Authorization amount plus the total of such modifications does not exceed Fifty Thousand Dollars ($50,000.00). County’s Purchasing Director shall approve in instances where the original Work Authorization amount plus the total of such modifications exceeds Fifty Thousand Dollars ($50,000) but does not exceed the Purchasing Director’s delegated authority level. The Board shall approve in instances where the original Work Authorization amount plus the total of such modifications exceeds the County Purchasing Director’s delegated authority level. Notwithstanding anything contained in this subsection, Consultant's compensation shall not exceed the amount approved in the Work Authorization unless such additional amount received the prior written County approval as outlined above. 4.2 5.2 All Work Authorizations shall contain, as a minimum, the following information and requirements: 4.2.1 5.2.1 A statement of the method of compensation and Consultant’s proposed written scope of services and any required deliverables. 4.2.2 5.2.2 A budget establishing the amount of compensation and reimbursables to be paid upon the establishment of a negotiated lump sum fee or the application of appropriate billing rates as set forth in Exhibit A, Maximum Billing Rates, which amount shall constitute a guaranteed maximum and shall not be exceeded without prior written approval of County. In the event County does not approve an increase in the guaranteed maximum amount, and the need for such action is not the fault of Consultant, the Work Authorization shall be terminated, and Consultant shall be paid in full for all work completed to that point, but shall in no case exceed the guaranteed maximum amount. The information contained in the budget shall be in sufficient detail so as to identify the various elements of costs. 4.2.3 5.2.3 A time established for completion of the work or services undertaken by Consultant or for the submission to County of documents, reports, and other information pursuant to the Work Authorization. 4.2.4 5.2.4 Any other additional instructions or provisions relating to the Work Authorization. 4.2.5 5.2.5 Work Authorizations shall be prepared on forms provided by the Contract Administrator, dated, serially numbered, and executed by County and Consultant. 4.2.6 5.2.6 All Work Authorizations shall be negotiated pursuant to Florida Statutes and County Policy, in the presence of the Contract Administrator or designee. 4.3 5.3 In the event that Consultant is unable to complete the above services because of delays resulting from untimely review and approval by County or other governmental authorities having jurisdiction over the Project, and such delays are not primarily the fault of Consultant, Contract Administrator shall grant a reasonable extension of time for the completion of the services. It shall be the responsibility of Consultant to notify Contract Administrator promptly in writing whenever a delay in approval by a governmental agency is anticipated or experienced, and to inform the Contract Administrator of all facts and details related to the delay. 5.4 Consultant shall complete each Work Authorization and component tasks assigned whether such completion would cause work to be performed beyond the expiration date of this Agreement. Those Work Authorizations whose duration extends beyond the expiration date of this Agreement may be amended after that expiration date to allow additional work with additional time and professional fees as otherwise allowed in this Agreement as long as said work is within the Scope of Services originally authorized by existing Work Authorization(s). Further, if the duration of the Work Authorization extends beyond the expiration date of this Agreement, the terms and conditions of this Agreement shall continue to apply to that Work Authorization. 4.4 5.5 Consultant shall provide all architectural, engineering, landscape architectural, interior design or specialty professional services support (through either in-house in‐house or Subconsultant firms) as required to complete an assigned Project. Project specific services may also include Project team facilitation and support; hurricane/disaster preparedness and recovery assistance; Project status reporting and performance/compliance reporting. 4.5 5.6 Work Authorizations may be issued for various facility types including but not limited to: general governmental, cultural, parks and recreation, library, correctional/detention, law enforcement, vehicle maintenance, transit, aviation, seaport, health care, human services, educational, retail, food service, parking, and infrastructure/public works facilities. Upon approval of the Contract Administrator, all Work Authorizations will be authorized through the Construction Management Division and be managed by the applicable Broward County agency. 5.7 Work Authorizations shall depict projects in their entirety and in no case shall Work Authorizations be split in order to meet lower authorization thresholds as described in the Procurement Code. 4.6 Award 5.8 In the event of termination for convenience by County under Section 11.2, Consultant shall be paid its compensation for all work performed and expenses incurred for reimbursement as permitted under the terms of this Agreement does not guarantee work will prior to termination. Compensation shall be issued withheld until all documents are provided to Consultant. Failure County pursuant to issue work under this Agreement will not be deemed a breach of this Agreementand any Work Authorizations.