Authorized User Procurement Rights Sample Clauses
The Authorized User Procurement Rights clause defines the rights and procedures by which designated users within an organization are permitted to purchase goods or services under a contract. Typically, this clause outlines which individuals or departments are considered "authorized users," the scope of their purchasing authority, and any limitations or approval processes that must be followed. For example, it may specify that only certain employees can place orders or that purchases above a certain value require additional authorization. The core function of this clause is to ensure that procurement activities are controlled and compliant with organizational policies, thereby reducing the risk of unauthorized or inappropriate purchases.
Authorized User Procurement Rights. Authorized Users hereby reserves the right in a Mini-Bid to:
1. Reject any or all bids received in response to the solicitation;
2. Withdraw the solicitation at any time, at the Agency’s sole discretion;
3. Make an award under the solicitation in whole or in part;
4. Disqualify any Bidder whose conduct and/or proposal fails to conform to the requirements of the solicitation;
5. Seek clarifications and revisions of bids;
6. Prior to the bid opening, amend the solicitation specifications to correct errors or oversights, or to supply additional information, as it becomes available;
7. Prior to the bid opening, direct Bidders to submit solicitation modifications addressing subsequent solicitation amendments;
8. Change any of the schedule dates with notification through the Vehicle Marketplace;
9. Eliminate any mandatory, non-material specifications that cannot be complied with by all of the prospective Bidders;
10. Waive any requirements that are not material;
Authorized User Procurement Rights. Authorized Users hereby reserves the right in a Mini-Bid to:
1. Reject any or all responses received in response to the Mini-Bid;
2. Withdraw the Mini-Bid at any time, at the Agency’s sole discretion;
3. Make an award under the Mini-Bid in whole or in part;
4. Disqualify any Contractor submitting a response whose conduct and/or proposal fails to conform to the requirements of the Mini-Bid;
5. Seek clarifications and revisions of Mini-Bid responses;
6. Prior to the Mini-Bid response submittal deadline, amend the solicitation specifications to correct errors or oversights, or to supply additional information, as it becomes available;
7. Prior to the Mini-Bid response submittal deadline, direct Contractors to submit modifications addressing subsequent Mini-Bid amendments;
8. Change any of the schedule dates with notification through the Vehicle Marketplace and via email distribution to all Contractors;
9. Eliminate any mandatory, non-material specifications that cannot be complied with by all of the prospective Contractors;
10. Waive any requirements that are not material;
Authorized User Procurement Rights. Authorized Users reserve the right in the Rental Quote Process to:
1. Reject any or all responses received in response to a Rental Quote Request;
2. Withdraw the Rental Quote Request at any time, at the Authorized User’s sole discretion;
3. Issue a Purchase Order for all or part of the number of pieces of Heavy Equipment requested in a Rental Quote Request;
4. Disqualify any Contractor submitting a Rental Quote whose conduct and/or proposal fails to conform to the requirements of the Rental Quote Request;
5. Seek clarifications and revisions of Rental Quotes;
6. Prior to the Rental Quote Request submittal deadline, amend the specifications to correct errors or oversights, or to supply additional information, as it becomes available;
7. Prior to the Rental Quote Request submittal deadline, direct Contractors to submit modifications addressing subsequent Rental Quote Request amendments;
8. Change any of the schedule dates with notification to all Contractors that received a Rental Quote Request from the Authorized User;
9. Eliminate any mandatory, non-material specifications that cannot be complied with by all of the Contractors that have submitted a Rental Quote in response to a Rental Quote Request;
10. Waive any requirements in the Rental Quote Request that are not material;
Authorized User Procurement Rights. Authorized Users hereby reserves the right in a Mini-Bid to:
A. Reject any or all responses received in response to the Mini-Bid;
B. Withdraw the Mini-Bid at any time, at the Authorized User’s sole discretion;
C. Make an award under the Mini-Bid in whole or in part;
D. Disqualify any Contractor submitting a response whose conduct and/or proposal fails to conform to the requirements of the Mini-Bid;
E. Seek clarifications and revisions of Mini-Bid responses;
F. Prior to the Mini-Bid response submittal deadline, amend the Solicitation specifications to correct errors or oversights, or to supply additional information, as it becomes available;
G. Prior to the Mini-Bid response submittal deadline, direct Contractors to submit modifications addressing subsequent Mini-Bid amendments;
H. Change any of the schedule dates with notification through the eProcurement Platform to all Contractors;
I. Eliminate any mandatory, non-material specifications that cannot be complied with by all of the prospective Contractors;
J. Waive any requirements that are not material;
K. Utilize any and all ideas submitted in the Mini-Bid responses received;
L. Adopt all or any part of a Contractor’s Mini-Bid response in selecting the optimum configuration.
M. Negotiate with the Contractor responding to the Mini-Bid within the Mini-Bid requirements to serve the best interests of the State. This includes requesting clarifications of any or all Contractor’s Mini-Bid responses;
N. Require clarification at any time during the procurement process and/or require correction of arithmetic or other apparent errors for the purpose of assuring a full and complete understanding of a Contractor’s Mini-Bid response and/or to determine a Contractor’s compliance with the requirements of the Mini-Bid;
O. Select and award the Mini-Bid to other than the selected Contractor in the event of unsuccessful negotiations; and
P. Use information obtained through site visits, management interviews, and the state’s investigation of a Contractor’s qualifications, experience, ability or financial standing, and any material or information submitted by the Contractor in response to the agency’s request for clarifying information in the course of evaluation and/or selection under the Mini-Bid.