Common use of AWARDING PROCEDURE Clause in Contracts

AWARDING PROCEDURE. The Concessions will be awarded pursuant to Art. 173 and 95 of the Code, on the basis of the lowest overall price to be offered to the Directly Connected Actors, calculated in accordance with the rules and the awarding criteria specified in par. 2 above. * * * The awarding procedure will be carried out by a Selection Panel appointed after the deadline for the submission of the offers. The activities of the Selection Panel will be put on record. The Selection Panel will, inter alia, perform, as necessary, the activities referred to in Art. 97 of the Code concerning abnormally low offers. The awarding procedure will start at the time and on the day specified in point VI.3 of the Concession Notice in the Banca d’Italia’s premises “CDM – Centro ▇▇▇▇▇▇ ▇▇▇▇▇▇▇▇▇▇” located in Viale ▇▇▇▇▇ ▇▇▇▇▇▇▇ (a side-street of Via di Vermicino) – Frascati (Rome). The public sessions of the Selection Panel may be attended by one delegate for each economic operator which participates to the procedure. For each public session of the Selection Panel, the name of the delegate must be notified at least two days in advance using the “Area messaggi” of the Portal, by a legal representative of the economic operator, specifying the powers of representation or proxy conferred on the delegate and attaching a photocopy of an identity document of the legal representative. Admission of candidates’ delegates to the public sessions of the Selection Panel is conditional on compliance with the rules in force at the Banca d’Italia and on presentation of the original identity document of the delegate. Delegates must arrive at least ten minutes in advance of the time at which sessions of the Selection Panel are scheduled to begin. In the first public session the Selection Panel will verify the presence, regularity and completeness of the documents contained in the Busta amministrativa. The Panel may conduct further checks on the administrative documentation in one or more session(s) not open to the public. Pursuant to Art. 83 of the Code, the Selection Panel may request the candidate – via the “Area messaggi” of the Portal – to provide clarifications concerning the content of the certificates, documents and declarations submitted. These clarifications must be received, under penalty of exclusion, by the date specified in the request. All Selection Panel decisions will be formally communicated to the candidates concerned via the Portal. The company names of the candidates admitted and excluded on the basis of the examination of the administrative documentation will be published in the “Area pubblica” (public section) of the Portal. In the second public session the Selection Panel will open the commercial envelopes of the admitted candidates, read their total scores and consequently establish the provisional ranking of the candidates. The second public session can be held on the same day of the first public session or the following day or another day which will be communicated to all candidates via the Portal. If an offer is considered abnormally low, the Selection Panel will request – via the “Area messaggi” of the relevant RDO of the Portal – the candidate to provide adequate explanations pursuant to art. 97 of the Code. The Selection Panel and the officer in charge of the procedure, as indicated in point II.2.14 of the Concession Notice will examine, in non-public session(s), the explanations submitted by the candidates pursuant to Art. 97 of the Code. After the aforementioned verifications, the Selection Panel will provisionally rank the candidates in accordance with the award criterion provided for in par. 2 of these Awarding Rules and propose the awards. The Banca d’Italia will check if the first three candidates meet the requirements set out in the Concession Notice and these Awarding Rules and its Annexes. In particular, pursuant to art. 85, par. 5 of the Code, the Banca d’Italia will ask awardees to prove, within 10 days of the request, that they meet the requirement laid down in par. 2.1.1 of these Awarding Rules. Should the candidate fail to provide such a proof it will be excluded, it will be reported to the ANAC and the provisional guarantee will be executed. The Banca d’Italia may grant an extension of up to 10 days of the aforesaid term if the candidate proves that it couldn’t meet the original 10 day deadline due to exceptional circumstances. Before the concessions are awarded, the Banca d’Italia will also check that no grounds for exclusion pursuant to art. 80 of the Code exist for the first three candidates in the ranking. To this effect, awardees will be requested to provide self-attested declarations in conformity with Annex AR.2.5 within 10 days of request. In case of untruthfulness or serious misrepresentation in declarations in lieu of certificate concerning the fulfilment of the requirements for participation in the procedure or in case the fulfilment of the aforementioned requirements is not demonstrated, the candidate will be excluded, the award, if already adopted, will be revoked, and the next-in-rank candidate will be verified. The Banca d’Italia will award the concessions once the body in charge of the legitimacy check of the procedure in the Banca d’Italia has vetted the selection procedure, pursuant to art. 33, para. 1 of the Code. The award decisions will be published on the Portal and on the ECB website and will be communicated to all candidates via the Portal.