Common use of Basis of Charges Clause in Contracts

Basis of Charges. Rates are inclusive of “tools of the trade” such as forms, telephones, and consumables. • All invoicing will be submitted monthly. • Staff Augmentation work (excluding plan review) is subject to 4-hour minimum charges unless stated otherwise. Services billed in 4-hour increments. • Most plan reviews will be done in 10 business days or less and 5 business days or less for re-checks. This is not inclusive of holidays or the day of the pick-up of plans. • Expedited reviews will be billed: - Scenario #1 (Applicant requested): at 1.5x the plan review fee listed in the Fee Schedule. - Scenario #2 (City requested): at no additional cost to the City • Plan review of deferred submittals & revisions will be billed at the hourly rates listed the Fee Schedule. • All plan review services will be subject to a $250.00 minimum fee if percentage-based fee or two (2) hour minimum charge if hourly rates apply. • All plan review services are billed on a percentage basis and includes the initial review and two (2) rechecks. - Plan reviews will be billed on an hourly basis only after the initial review and two (2) rechecks unless otherwise agreed upon on a case-by-case basis. - Fire and Civil Reviews are billed on an hourly basis and are not included in our plan review percentage. • 4LEAF assumes that these rates reflect the FY2022-2023 contract period. 3% escalation for FY2023-2024 and FY2024-2025 is negotiable per market conditions. • Overtime and Premium time will be charged as follows: - Regular time (work begun after 5AM or before 4PM) 1x hourly rate - Night Time (work begun after 4PM or before 5AM) 1.125x hourly rate - Overtime (over 8-hour M-F or Saturdays) 1.5x hourly rate - Overtime (over 8 hours Sat or 1st 8-hour Sun) 2x hourly rate - Overtime (over 8 hours Sun or Holidays) 3x hourly rate • Overtime will only be billed with prior authorization of the Chief Building Official, Public Works Director, or other responsible designated City personnel. • All work with less than 8 hours of rest between shifts will be charged the appropriate overtime rate. • In accordance with California’s Meal Break and Rest Break Law requirements, Client will be billed one (1) additional hour per day at the regular time rate for each missed meal or rest break due to Client- directed tasks or requirements. Client should allow 4LEAF’s non-exempt, hourly employees the opportunity to take their entitled rest and meal breaks during each work shift. • If 4LEAF is requested or otherwise required to conform to Client’s alternative work week schedule (“AWW”), Client hereby agrees to compensate or reimburse 4LEAF for all overtime paid to its employees who work an AWW. - If 4LEAF’s affected employment group approves an AWW election and the same is registered, the overtime compensation/reimbursement shall not be required. • Mileage driven during Inspections will be charged at cost plus 20%. • Payment due on receipt. All payments over 30 days will be assessed a 1.5% interest charge. • Client shall pay attorneys’ fees, or other costs incurred in collecting delinquent amounts. • Client agrees that 4LEAF’s liability will be limited to the value of services provided. The insurance requirements listed below that have an “✓” indicated in the space before the requirement apply to this agreement together with the general requirements. Contractor shall provide its insurance broker(s)/agent(s) with a copy of these requirements and request that they provide certificates of insurance complete with copies of all required endorsements to: Risk Manager, City of Saratoga, ▇▇▇▇▇ ▇▇▇▇▇▇▇▇▇ ▇▇▇▇▇▇, ▇▇▇▇▇▇▇▇, ▇▇ ▇▇▇▇▇ or by email at ▇▇▇▇▇▇@▇▇▇▇▇▇▇▇.▇▇.▇▇ with a copy to the Primary Representative listed in section 4 on page 1. During the term of this agreement Contractor shall ensure that its broker(s)/agent(s) provide the Risk Manager and Primary Representative with updated certificates of insurance reflecting continued satisfaction of the requirements of this agreement together with updated endorsements in the event of a change in the underlying insurance policy(ies). All endorsements shall be signed by a person authorized by that insurer to bind coverage on its behalf. City has the right to require Contractor's insurer to provide complete, certified copies of all required insurance policies. As described in more detail below, the City, its officers, officials, employees, agents, and volunteers are to be covered as insureds. All certificates and endorsements must be received and approved by City before work commences. Commercial General/Business Liability Insurance with coverage at least as broad as indicated: ✔ $2,000,000 per occurrence/$2,000,000 aggregate limits for bodily injury and property damage Coverage for X, C, U hazards MUST be evidenced on the Certificate of Insurance ✔ Auto Liability Insurance with coverage as indicated: $1,000,000 combined single limit for bodily injury and property damage $500,000 combined single limit for bodily injury and property damage Garage keepers' extra liability endorsement to extend coverage to all vehicles in the care, custody and control of the Contractor, regardless of where the vehicles are kept or driven. ✔ Professional/Errors and Omissions Liability (“E&O”) with coverage as indicated: $2,000,000 per loss/ $2,000,000 aggregate $5,000,000 per loss/ $5,000,000 aggregate ✔ Workers' Compensation as required by the State of California, with statutory limits, and Employer's Liability Insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease. All subcontractors used must comply with the above requirements except as noted below: As to all of the checked insurance requirements above, the following shall apply:

Basis of Charges. Rates are inclusive of “tools of the trade” such as forms, telephones, and consumables. • All invoicing will be submitted monthly. • Staff Augmentation work (excluding plan review) is subject to 4-4 hour minimum charges unless stated otherwise. Services billed in 4-4 hour increments. • Most plan reviews will be done in 10 business days or less and 5 business days or less for re-checksre−checks. This is not inclusive of holidays or the day of the pick-up pick−up of plans. • Expedited reviews will be billed: - Scenario #1 (Applicant requested): at 1.5x the plan review fee listed in the Fee Schedule. - Scenario #2 (City requested): at no additional cost to the City • Plan review of deferred submittals & revisions will be billed at 2x the hourly rates listed the Fee Schedulein Section 5.0, Proposal Costs Sheet and Rates. • All plan review services will be subject to a $250.00 2−hour minimum fee if percentage-based fee or two (2) hour minimum charge if hourly rates apply. • All plan review services are billed on a percentage basis and includes the initial review and two (2) rechecks. - Plan reviews will be billed on an hourly basis only after the initial review and two (2) rechecks unless otherwise agreed upon on a case-by-case basis. - Fire and Civil Reviews are billed on an hourly basis and are not included in our plan review percentagefee. • 4LEAF assumes that these rates reflect the FY2022-2023 2018−2019 contract period. 3% escalation for FY2023-2024 2019 and FY2024-2025 2020 is negotiable per market conditions. • Overtime and Premium time will be charged as follows: - Regular time (work begun after 5AM or before 4PM) 1x 1 x hourly rate - Night Time (work begun after 4PM or before 5AM) 1.125x 1.125 x hourly rate - Overtime (over 8-hour M-F 8 hours M−F or Saturdays) 1.5x 1.5 x hourly rate - Overtime (over 8 hours Sat or 1st 8-hour 8 hours Sun) 2x 2 x hourly rate - Overtime (over 8 hours Sun or Holidays) 3x 3 x hourly rate • Overtime will only be billed with prior authorization of the Chief Building Official, Public Works Director, or other responsible designated City personnel. • All work with less than 8 hours of rest between shifts will be charged the appropriate overtime rate. • In accordance with California’s Meal Break and Rest Break Law requirementsMileage, Client will be billed one (1) additional hour per day at the regular time rate for each missed meal or rest break due to Client- directed tasks or requirements. Client should allow 4LEAF’s non-exempt, hourly employees the opportunity to take their entitled rest and meal breaks during each work shift. • If 4LEAF is requested or otherwise required to conform to Client’s alternative work week schedule (“AWW”), Client hereby agrees to compensate or reimburse 4LEAF for all overtime paid to its employees who work an AWW. - If 4LEAF’s affected employment group approves an AWW election and the same is registered, the overtime compensation/reimbursement shall not be required. • Mileage driven during the course of Inspections will be charged at cost plus 20%. • Payment due on receipt. All payments over 30 days will be assessed a 1.5% interest charge. • Client shall pay attorneys’ fees, or other costs incurred in collecting delinquent amounts. • Client agrees that 4LEAF’s liability will be limited to the value of services provided. The insurance requirements listed below that have an “✓” indicated in the space before the requirement apply to this agreement together with the general requirements. Contractor shall provide its insurance broker(s)/agent(s) with a copy of these requirements and request that they provide certificates of insurance complete with copies of all required endorsements to: Risk Manager, City of Saratoga, ▇▇▇▇▇ ▇▇▇▇▇▇▇▇▇ ▇▇▇▇▇▇, ▇▇▇▇▇▇▇▇, ▇▇ ▇▇▇▇▇ or by email at ▇▇▇▇▇▇@▇▇▇▇▇▇▇▇.▇▇.▇▇ with a copy to the Primary Representative listed in section 4 on page 1. During the term of this agreement Contractor shall ensure that its broker(s)/agent(s) provide the Risk Manager and Primary Representative with updated certificates of insurance reflecting continued satisfaction of the requirements of this agreement together with updated endorsements in the event of a change in the underlying insurance policy(ies). All endorsements shall be signed by a person authorized by that insurer to bind coverage on its behalf. City has the right to require Contractor's insurer to provide complete, certified copies of all required insurance policies. As described in more detail below, the City, its officers, officials, employees, agents, and volunteers are to be covered as insureds. All certificates and endorsements must be received and approved by City before work commences. Commercial General/Business Liability Insurance with coverage at least as broad as indicated: ✔ $2,000,000 per occurrence/$2,000,000 aggregate limits for bodily injury and property damage Coverage for X, C, U hazards MUST be evidenced on the Certificate of Insurance ✔ Auto Liability Insurance with coverage as indicated: $1,000,000 combined single limit for bodily injury and property damage $500,000 combined single limit for bodily injury and property damage Garage keepers' extra liability endorsement to extend coverage to all vehicles in the care, custody and control of the Contractor, regardless of where the vehicles are kept or driven. ✔ Professional/Errors and Omissions Liability (“E&O”) with coverage as indicated: $2,000,000 per loss/ $2,000,000 aggregate $5,000,000 per loss/ $5,000,000 aggregate ✔ Workers' Compensation as required by the State of California, with statutory limits, and Employer's Liability Insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease. All subcontractors used must comply with the above requirements except as noted below: As to all of the checked insurance requirements above, the following shall apply: