Common use of Bid Instructions Clause in Contracts

Bid Instructions. a. The bid may not be given full consideration unless it is firm and includes all the information requested in this Specification, and on the OWNER’S Invitation to Bid. A satisfactory explanation must be given for not complying with the bid instructions. Failure to provide all applicable information, or to submit bid by due date, may be cause for disqualification as non‐responsive. b. To allow the OWNER the opportunity to properly evaluate the Bids, and to become the successful bidder, Bidders must be able to provide a proven ability to perform the type of work described herein. Bidders should include at the time of bid submittal, a minimum of: i. A list of a minimum of three (3) jobs that the Bidder has performed within the past three (3) years which are of equal size, scope, magnitude and complexity as the type of work to be done for the OWNER. The list should include the name of the entity, name and phone number of a responsible individual qualified to respond to questions concerning the Bidder's abilities, costs, schedules, etc. Prior successful accomplishment of such equal work will be a consideration in determining whether the Bidder is qualified to perform the Work. ii. Supervisory and staffing capabilities with resumes of supervisory personnel planned for subject work and the number and classification of personnel required per shift. iii. A total firm price for all work and materials outlined in all sections of this Specification. The Bid shall also include unit prices where indicated. It must be clearly understood that this is a total firm price bid for work defined in this specification. Only unexpected or unknown major or extensive repair will be negotiable for an increase in compensation for services rendered using an agreed upon total firm price or unit prices and must be agreed to in writing by the OWNER. iv. A breakdown for response times to include emergency maintenance / repair work to restore system. v. Terms of payment for work completed on the Jobsite which will produce the lowest overall total price on a delivered basis for all work and material furnished, subject to any specified final payment provisions. vi. Copy of typical final report provided to clients. vii. Breakdown of hourly rates for all personnel classifications involved to be utilized in determining extra cost of any work not covered by this specification and agreed to in writing by the OWNER. viii. A breakdown for materials, labor cost and estimated duration of contract. The OWNER requires that separate invoices be submitted for labor and material. ix. A breakdown of additional insurance expenses the bidder will incur if required to meet the insurance limits of this specification. x. Statement of performance guarantee, if any. xi. Air, water, steam and utility requirements, where applicable. xii. Complete list of equipment included with system, giving model number and name and location of manufacturer. xiii. Operating performance or efficiency curves, in triplicate. xiv. Descriptive literature, bulletins and other data covering system or equipment proposed. xv. Exceptions to OWNER’s inquiry, drawings and Specification, if any, must be submitted with full explanation. xvi. Statement that equipment and/or system proposed meets with all local or state codes, laws and requirements for operation and installation in the state to be used. xvii. Bidders are requested to show earliest possible delivery date, expressed in calendar weeks, after receipt of purchase order. xviii. Bidder must complete all required vendor data as shown in this Specification, and data sheets if applicable, and return with the bid. xix. Bidder must arrange for separate billing by the freight carrier to the OWNER for the freight charges with the freight “FOB destination". xx. Bidder will ship the material “FOB destination" and pay the freight to the freight carrier. xxi. The Bidder shall specify the name of the repair facility, if any; that is intended to be used in performance of the Work.

Bid Instructions. a. The bid may not be given full consideration unless it is firm and includes all the information requested in this Specification, and on the OWNER’S Invitation to Bid. A satisfactory explanation must be given for not complying with the bid instructions. Failure to provide all applicable information, or to submit bid by due date, may be cause for disqualification as non‐responsive. b. To allow the OWNER the opportunity to properly evaluate the Bids, and to become the successful bidder, Bidders must be able to provide a proven ability to perform the type of work described herein. Bidders should include at the time of bid submittal, a minimum of: i. A list of a minimum of three (3) jobs that the Bidder has performed within the past three (3) years which are of equal size, scope, magnitude and complexity as the type of work to be done for the OWNER. The list should include the name of the entity, name and phone number of a responsible individual qualified to respond to questions concerning the Bidder's abilities, costs, schedules, etc. Prior successful accomplishment of such equal work will be a consideration in determining whether the Bidder is qualified to perform the Work. ii. Supervisory and staffing capabilities with resumes of supervisory personnel planned for subject work and the number and classification of personnel required per shift. iii. A total firm price for all work and materials outlined in all sections of this Specification. The Bid shall also include unit prices where indicated. It must be clearly understood that this is a total firm price bid for work defined in this specification. Only unexpected or unknown major or extensive repair will be negotiable for an increase in compensation for services rendered using an agreed upon total firm price or unit prices and must be agreed to in writing by the OWNER. iv. A breakdown for response times to include emergency maintenance / repair work to restore system. v. Terms of payment for work completed on the Jobsite which will produce the lowest overall total price on a delivered basis for all work and material furnished, subject to any specified final payment provisions. vi. Copy of typical final report provided to clients. viiiv. Breakdown of hourly rates for all personnel classifications involved to be utilized in determining extra cost of any work not covered by this specification and agreed to in writing by the OWNER. viii. A breakdown for materials, labor cost and estimated duration of contract. The OWNER requires that separate invoices be submitted for labor and material. ix. v. A breakdown of additional insurance expenses the bidder will incur if required to meet the insurance limits of this specification. x. vi. Statement of performance guarantee, if any. xi. Air, water, steam and utility requirements, where applicable. xii. Complete list of equipment included with system, giving model number and name and location of manufacturer. xiii. Operating performance or efficiency curves, in triplicate. xiv. Descriptive literature, bulletins and other data covering system or equipment proposed. xvvii. Exceptions to OWNER’s inquiry, drawings and Specification, if any, must be submitted with full explanation. xvi. Statement that equipment and/or system proposed meets with all local or state codes, laws and requirements for operation and installation in the state to be used. xvii. Bidders are requested to show earliest possible delivery date, expressed in calendar weeks, after receipt of purchase order. xviiiviii. Bidder must complete all required vendor data as shown in this Specification, and data sheets if applicable, and return with the bid. xix. Bidder must arrange for separate billing by the freight carrier to the OWNER for the freight charges with the freight “FOB destination". xx. Bidder will ship the material “FOB destination" and pay the freight to the freight carrier. xxi. The Bidder shall specify the name of the repair facility, if any; that is intended to be used in performance of the Work.