Common use of Billing Procedures Clause in Contracts

Billing Procedures. The Authority will initiate the billing process each month by generating a program in the HCV Program Management Software (“Program Software”) and forwarding to appropriate Authority staff to submit for release of payment. A report developed in Program Software entitled Admin Fee Payments, located under HCV/Resident Processing/Agent Reports will show a printout of all HAP Contracts active as of the first of the current month. The Authority will make necessary adjustments and deductions as indicated in this Exhibit. a. The Contractor must compare the previous month’s report to the current month’s report to ensure that the billing includes all the existing HAP Contracts for the payment period. b. The Contractor will contact the Finance Accounts Payable staff with discrepancies including Participant name and reason for discrepancy. c. The Finance Accounts Payable staff will investigate discrepancies and make adjustments, if necessary, following the guidelines established in this Exhibit by the next month’s billing. Adjustments, negative or positive, will be made with prior notice to the Contractor via e-mail. d. The Contractor must submit corrections to Finance Accounts Payable staff by the 15th calendar day of the current month in order for the Contractor’s corrections to appear on the next month’s billing. e. The Authority will process payment in accordance with the terms of this Agreement to the Contractor and based on the annual payment schedule. Payment includes the previous month’s activity and the current month’s active HAP Contracts.

Billing Procedures. The Authority will initiate the billing process each month by generating a program in the HCV Program Management Software (“Program Software”) and forwarding to appropriate Authority staff to submit for release of payment. A report developed in Program Software entitled Admin Fee Payments, located under HCV/Resident Processing/Agent Reports will show a printout of all HAP Contracts active as of the first of the current month. The Authority will make necessary adjustments and deductions as indicated in this Exhibit. a. The Contractor must compare the previous month’s report to the current month’s report to ensure that the billing includes all the existing HAP Contracts for the payment period. b. The Contractor will contact the Finance Accounts Payable staff with discrepancies including Participant name and reason for discrepancy. c. The Finance Accounts Payable staff will investigate discrepancies and make adjustments, if necessary, following the guidelines established in this Exhibit by the next month’s billing. Adjustments, negative or positive, will be made with prior notice to the Contractor via e-mail. d. The Contractor must submit corrections to Finance Accounts Payable staff by the 15th calendar day of the current month in order for the Contractor’s corrections to appear on the next month’s billing. e. The Authority will process payment in accordance with the terms of this Agreement to the Contractor and based on the annual payment schedule. Payment includes the previous month’s activity and the current month’s active HAP Contracts. 1. Overview 2. Monthly Performance Standards