Common use of BILLING RATE INFORMATION Clause in Contracts

BILLING RATE INFORMATION. Rate information must include either “Direct Salary and Overhead Information” or “Negotiated Billing Rate Schedule” described below, as applicable to your firm’s (and subconsultants’) accounting method: A. Direct Salary and Overhead Information if applicable for your type of accounting: (subconsultants may submit this directly to Agency): (i) Direct Salary Rate Schedule (“DSR”). This schedule includes the name, classification and actual direct salary rate for each employee that may be used under the PA. The DSR will not be included in the PA but will be used by Agency to develop the Escalated Salary Rate Schedule for the PA. (ii) Calculation of Overhead Rate. Submit current overhead information (in Excel format) using the standard format for overhead accounting (no ODOT template available). Firms shall condense or expand categories as applicable to the firm’s method of accounting. Firms that have not established an overhead rate, based upon their particular financial reporting methodology, shall be reviewed by Agency to determine whether an overhead rate schedule will be required or a negotiated non-provisional billing rate will be used. If a firm does calculate overhead, the information must be submitted to Agency and updates must be provided annually. (iii) Overhead Certification - Submit a signed Overhead Certification Form with the overhead accounting information.

BILLING RATE INFORMATION. Rate information must include either “Direct Salary and Overhead Information” or “Negotiated Billing Rate Schedule” described below, as applicable to your firm’s (and subconsultants’) accounting method: A. Direct Salary and Overhead Information if applicable for your type of accounting: accounting (subconsultants may submit this directly to Agency): (i) Direct Salary Rate Schedule (“DSR”). This schedule includes the name, classification and actual direct salary rate for each employee that may be used under the PA. The DSR will not be included in the PA but will be used by Agency to develop the Escalated Salary Rate Schedule for the PA. (ii) Calculation of Overhead Rate. Submit current overhead information (in Excel format) using the standard format for overhead accounting (no ODOT template available). Firms shall condense or expand categories as applicable to the firm’s method of accounting. Firms that have not established an overhead rate, based upon their particular financial reporting methodology, shall be reviewed by Agency to determine whether an overhead rate schedule will be required or a negotiated non-provisional billing rate will be used. If a firm does calculate overhead, the information must be submitted to Agency and updates must be provided annually. (iii) Overhead Certification - Submit a signed Overhead Certification Form with the overhead accounting information.