Common use of Building Files Clause in Contracts

Building Files. A. Supervisors may maintain an information file at the work site for employees for whom they have formal evaluation responsibility subject to the following conditions: 1. It may contain material related to employee evaluation. 2. It shall be available to review by the employee in the presence of the principal, supervisor, or his/her designee. 3. Copies of evaluation materials stored in an electronic format will be treated in the same manner as non-electronic formatted materials. 4. After three (3) years, at the request of the employee, materials other than formal observations and final evaluations shall be removed provided that no record of subsequent related incidents occurred during that period. 5. An employee has the right to review his/her building file at any time. 6. The building file may only be transferred to a subsequent evaluating supervisor under the following conditions: a. The evaluation of the employee is transferred to another administrator in the same building who has been in that building at least one year. b. The evaluating supervisor is replaced during the school year. B. Any material or complaint not shown to an employee or a copy provided the employee within ten (10) days of receipt shall not be used in evidence in any grievance or disciplinary action against the employee.

Building Files. A. Supervisors may maintain an information file at the work site for employees for whom they have formal evaluation responsibility subject to the following conditions: 1. It may contain material related to employee evaluation. 2. It shall be available to review by the employee in the presence of the principal, supervisor, or his/her designee. 3. Copies of evaluation materials stored in an electronic format will be treated in the same manner as non-electronic formatted materials. 4. After three (3) years, at the request of the employee, materials other than formal observations and final evaluations shall be removed provided that no record of subsequent related incidents occurred during that period. 5. An employee has the right to review his/her building file at any time. 6. The building file may only be transferred to a subsequent evaluating supervisor under the following conditions: a. The evaluation of the employee is transferred to another administrator in the same building who has been in that building at least one year. b. The evaluating supervisor is replaced during the school year. B. Any material or complaint not shown to an employee or a copy provided the employee within ten (10) days of receipt shall not be used in evidence in any grievance or disciplinary action against the employee.