Common use of Cancellation by the Client Clause in Contracts

Cancellation by the Client. 4.1 Cancellation by the Client of the Booking may be notified by telephone in the first instance but must be confirmed in writing by letter, fax or email. ▇▇▇▇▇ ▇▇▇▇▇▇▇▇ University will confirm receipt of the Client’s written cancellation notice, in writing. The Client shall not treat the Booking as cancelled until such written acknowledgement has been received from ▇▇▇▇▇ ▇▇▇▇▇▇▇▇ University. 4.2 In the event of cancellation by a Client after written confirmation of the Booking has been received by ▇▇▇▇▇ ▇▇▇▇▇▇▇▇ University, the client shall be liable to pay ▇▇▇▇▇ ▇▇▇▇▇▇▇▇ University a cancellation fee as follows, (the deposit paid by the Client shall be applied by ▇▇▇▇▇ ▇▇▇▇▇▇▇▇ University and set off against the relevant cancellation fee): 4.2.1 In respect of cancellation more than 30 days in advance of the Conference or Event, 25% of the Total Fee for the Booking; 4.2.2 In respect of cancellation 15 to 29 days in advance of the Conference or Event, 50% of the Total Fee for the Booking; or 4.2.3 In respect of cancellation 14 days or less in advance of the Conference or Event, 100% of the Total Fee for the Booking. 4.3 Where the Client has requested ▇▇▇▇▇ ▇▇▇▇▇▇▇▇ University to procure on its behalf, from a third party provider, entertainment, audio visual equipment, furniture or any other facility or service, all relevant charges including cancellation charges shall be met by the Client. 4.4 Where the Client wishes an alteration or extension to the Facilities booked, this must be agreed in writing by ▇▇▇▇▇ ▇▇▇▇▇▇▇▇ University, and any such extension or alteration may incur additional charges.