Common use of Case and Data Retention Clause in Contracts

Case and Data Retention. All records received by FTB-COD and any database created, copies made, or files attributed to the records received will be destroyed when no longer needed for the business purpose for which it was originally obtained. Data will be destructed in accordance with established FTB Data Retention Guidelines, which are four (4) years from the date the last active case on the account was withdrawn or closed. The records shall be destroyed in a manner to be deemed unusable or unreadable and to the extent that an individual record can no longer be reasonably ascertained. Exception: Accounts will not be destroyed per the Data Retention Guideline if: • A payment was received within four (4) years • A payment issue is being reviewed • A credit balance exists on the account • A refund, fund transfer or general fund credit existed within the last four (4) years

Case and Data Retention. All records received by FTB-COD and any database created, copies made, or files attributed to the records received will be destroyed when no longer needed for the business purpose for which it was originally obtained. Data will be destructed in accordance with established FTB Data Retention Guidelines, which are four (4) years from the date the last active case on the account was withdrawn or closed. The records shall be destroyed in a manner to be deemed unusable or unreadable and to the extent that an individual record can no longer be reasonably ascertained. Exception: Accounts will not be destroyed per the Data Retention Guideline if: •  A payment was received within four (4) years •  A payment issue is being reviewed •  A credit balance exists on the account •  A refund, fund transfer or general fund credit existed within the last four (4) years

Case and Data Retention. All records received by FTB-COD COD, and any database created, copies made, or files attributed to the records received received, will be destroyed when no longer needed for the business purpose for which it was they were originally obtained. Data will be destructed in accordance with established FTB Data Retention Guidelines, which are specify retention for four (4) years from the date the last active case Case on the account Account was withdrawn or closed. The records shall be destroyed in a manner to be deemed unusable or unreadable unreadable, and to the extent that an individual record can no longer be reasonably ascertained. ExceptionNote: Accounts Account records will not be destroyed per the Data Retention Guideline if: • A payment was received within the previous four (4) years • A payment issue is being reviewed • A credit balance exists on the account Account • A refund, fund transfer or general fund credit existed on the Account within the last four (4) years