Change of Address Requests Clause Samples

Change of Address Requests. 1. Each MVD and TRD Agent office shall notify the appropriate state election official of a change of address for voter registration for all individuals who request a change of address at an office for purposes of a driver’s license or state identification card, unless the individual states that the change of address is not for voter registration purposes. a. The computer program used by MVD and TRD Agent offices to process all face-to-face renewal transactions that include a change of address request shall prompt employees to ask if the applicant would like to have MVD notify the Secretary of State of the change of address. The program shall prevent the employee from proceeding with the processing of the renewal unless the employee records in the computer whether the applicant would like the Secretary of State’s Office notified of the change of address (by checking the box that states “Please check this box if SOS should be notified.”) b. If the employee checks the box for the notification prompt, the program shall automatically print a voter registration form to notify the Secretary of State’s office of the change of address or to register the applicant to vote if the applicant is not already registered. The Voter Registration Contact shall collect and transmit all voter registration forms to the Secretary of State’s office. 2. Where a request for a change of address for purposes of a driver’s license or state identification card is not processed by computer and, instead, is processed using a paper change of address form, the following procedures shall apply. a. The change of address form shall state, prominently and in easily readable font, that MVD is required to report the change of address to the New Mexico Secretary of State as a change of address for voter registration purposes, unless the individual states on the form that the change of address is not for voter registration purposes; and the form shall allow for an appropriate declination box that may be checked-off to indicate that the change of address is not for voter registration purposes. b. MVD and TRD Agents shall transmit any notice of change of address to the Secretary of State’s Office for every individual who does not check the declination box on the “change of address” form. c. Voter Registration Contacts for each MVD and TRD Agent office shall be responsible for ensuring that each MVD and TRD Agent office has an adequate supply of hard-copy change of address forms.