Charges, Payment and Recovery of Sums Due. 3.1 The Charges are the full and exclusive remuneration of the Supplier in respect of the supply of the Goods. Unless otherwise agreed in writing by the Authority, the Charges include every cost and expense of the Supplier directly or indirectly incurred in connection with the supply of the Goods, including but not limited to the costs of packaging, insurance, delivery, unloading, stacking and carriage. 3.2 Following Delivery, the Supplier shall invoice the Authority as specified in the PO. Each invoice shall include: 3.2.1 a unique identification number (invoice number); 3.2.2 the Supplier’s name, address and contact information; 3.2.3 the name and address of the department/agency in the Authority with which the Supplier is working; 3.2.4 a clear description of the Goods being invoiced for; 3.2.5 the date the Goods were delivered; 3.2.6 the date of the invoice; 3.2.7 the amount being charged; 3.2.8 VAT amount if applicable; 3.2.9 the total amount owed; 3.2.10 the PO number; and 3.2.11 the amount of the invoice in sterling or any other currency which is approved by the Authority in writing. 3.3 All invoices submitted by email must satisfy the following criteria: 3.3.1 email size must not exceed 4mb; 3.3.2 one invoice per file attachment (PDF). Multiple invoices can be attached as separate files; and 3.3.3 any supporting information, backing data etc must be contained in the invoice PDF file. 3.4 Unless approved in writing by the Authority, all invoices must: 3.4.1 not contain any lines for items which are not on the PO; and 3.4.2 replicate, as far as possible, the structure and the information contained in the PO in respect of the number of lines, line descriptions, price and quantity. 3.5 If required by the Authority, the Supplier shall: 3.5.1 register and comply with any reasonable eMarketplace solution adopted for invoicing and procurement catalogues by the Authority; and 3.5.2 submit a structured electronic invoice in an Electronic Data Interchange or XML formats. 3.6 The Authority shall not pay an invoice which does not comply with the requirements set out in this clause 3. 3.7 such supporting information required by the Authority to verify the accuracy of the invoice, including the relevant PO number and a breakdown of the Goods supplied in the invoice period. 3.8 In consideration of the supply of the Goods by the Supplier, the Authority shall pay the Supplier the invoiced amounts no later than 30 days after receipt of a valid invoice which includes a valid PO number. 3.9 All amounts stated are exclusive of VAT which shall be charged at the prevailing rate. The Authority shall, following the receipt of a valid VAT invoice, pay to the Supplier a sum equal to the VAT chargeable in respect of the Goods. 3.10 If there is a dispute between the Parties as to the amount invoiced, the Authority shall pay the undisputed amount. The Supplier shall not suspend the supply of the Goods unless the Supplier is entitled to terminate the Agreement for a failure to pay undisputed sums in accordance with clause 16.3. Any disputed amounts shall be resolved through the dispute resolution procedure detailed in clause 19. 3.11 If a payment of an undisputed amount is not made by the Authority by the due date, then the Authority shall pay the Supplier interest at the interest rate specified in the Late Payment of Commercial Debts (Interest) Act 1998. 3.12 If any sum of money is recoverable from or payable by the Supplier under the Agreement (including any sum which the Supplier is liable to pay to the Authority in respect of any breach of the Agreement), that sum may be deducted unilaterally by the Authority from any sum then due, or which may come due, to the Supplier under the Agreement or under any other agreement with the Authority. The Supplier is not entitled to assert any credit, set-off or counterclaim against the Authority in order to justify withholding payment of any such amount in whole or in part.
Appears in 2 contracts
Sources: Terms and Conditions of Contract for Goods, Terms and Conditions of Contract for Goods
Charges, Payment and Recovery of Sums Due. 3.1 4.1 The Charges are set out in the PO and are the full and exclusive remuneration of the Supplier in respect of the supply of the GoodsServices. Unless otherwise agreed in writing by the Authority, the Charges include every cost and expense of the Supplier directly or indirectly incurred in connection with the supply performance of the Goods, including but not limited to the costs of packaging, insurance, delivery, unloading, stacking and carriageServices.
3.2 4.2 The Authority will issue POs via Basware. The Supplier shall register, when invited, on Basware in order to receive POs unless the Authority has approved another means of payment.
4.3 Following Delivery, the Supplier shall invoice the Authority via Basware. Invoices submitted via Basware are valid unless:
4.3.1 lines have been added which are not in the PO;
4.3.2 line descriptions are significantly different from the line descriptions in the PO; and/or
4.3.3 prices and/or quantities are different from those in the PO unless approved in writing by the Authority.
4.4 If the Authority has agreed to a different means of payment, the Supplier shall invoice the Authority as specified in the PO. Each invoice shall include:
3.2.1 4.4.1 a unique identification number (invoice number);
3.2.2 4.4.2 the Supplier’s name, address and contact information;
3.2.3 4.4.3 the name and address of the department/agency in the Authority with which the Supplier is working;
3.2.4 4.4.4 a clear description of the Goods Services being invoiced for;
3.2.5 4.4.5 the date the Goods Services were delivered;
3.2.6 4.4.6 the date of the invoice;
3.2.7 4.4.7 the amount being charged;
3.2.8 4.4.8 VAT amount if applicable;
3.2.9 4.4.9 the total amount owed;
3.2.10 4.4.10 the PO number; and
3.2.11 4.4.11 the amount of the invoice in sterling or any other currency which is approved by the Authority in writing.
3.3 4.5 All invoices submitted by email pursuant to clause 4.4 must satisfy the following criteria:
3.3.1 4.5.1 email size must not exceed 4mb;
3.3.2 4.5.2 one invoice per file attachment (PDF). Multiple invoices can be attached as separate files; and
3.3.3 4.5.3 any supporting information, backing data etc must be contained in the invoice PDF file.
3.4 Unless approved in writing by the Authority, all invoices must:
3.4.1 not contain any lines for items which are not on the PO; and
3.4.2 replicate, as far as possible, the structure and the information contained in the PO in respect of the number of lines, line descriptions, price and quantity.
3.5 4.6 If required by the Authority, the Supplier shall:
3.5.1 register and comply with any reasonable eMarketplace solution adopted for invoicing and procurement catalogues by the Authority; and
3.5.2 shall submit a structured electronic invoice in an Electronic Data Interchange or XML formats.
3.6 4.7 The Authority shall not pay an invoice which does not comply with the requirements set out in this clause 34.
3.7 such supporting information required by the Authority to verify the accuracy of the invoice, including the relevant PO number and a breakdown of the Goods supplied in the invoice period.
3.8 4.8 In consideration of the supply of the Goods Services by the Supplier, the Authority shall pay the Supplier the invoiced amounts no later than 30 days after receipt of a valid invoice which includes a valid PO numberinvoice. The Authority may, without prejudice to any other rights and remedies under the Agreement, withhold or reduce payments in the event of unsatisfactory performance.
3.9 4.9 All amounts stated are exclusive of VAT which shall be charged at the prevailing rate. The Authority shall, following the receipt of a valid VAT invoice, pay to the Supplier a sum equal to the VAT chargeable in respect of the GoodsServices.
3.10 4.10 If there is a dispute between the Parties as to the amount invoiced, the Authority shall pay the undisputed amount. The Supplier shall not suspend the supply of the Goods Services unless the Supplier is entitled to terminate the Agreement for a failure to pay undisputed sums in accordance with clause 16.315.4. Any disputed amounts shall be resolved through the dispute resolution procedure detailed in clause 1918.
3.11 4.11 If a payment of an undisputed amount is not made by the Authority by the due date, then the Authority shall pay the Supplier interest at the interest rate specified in the Late Payment of Commercial Debts (Interest) Act 1998.
3.12 4.12 If any sum of money is recoverable from or payable by the Supplier under the Agreement (including any sum which the Supplier is liable to pay to the Authority in respect of any breach of the Agreement), that sum may be deducted unilaterally by the Authority from any sum then due, or which may come due, to the Supplier under the Agreement or under any other agreement or contract with the Authority. The Supplier is cannot entitled to assert any credit, set-off or counterclaim against the Authority in order to justify withholding payment of any such amount in whole or in part.
Appears in 2 contracts
Sources: Terms and Conditions of Contract for Services, Terms and Conditions of Contract for Services
Charges, Payment and Recovery of Sums Due. 3.1 4.1 The Charges are set out in the PO and are the full and exclusive remuneration of the Supplier in respect of the supply of the GoodsServices. Unless otherwise agreed in writing by the Authority, the Charges include every cost and expense of the Supplier directly or indirectly incurred in connection with the supply performance of the Goods, including but not limited to the costs of packaging, insurance, delivery, unloading, stacking and carriageServices.
3.2 Following Delivery, the 4.2 The Supplier shall invoice the Authority as specified in the POAgreement. Each invoice shall include:
3.2.1 4.2.1 a unique identification number (invoice number);
3.2.2 4.2.2 the Supplier’s name, address and contact information;
3.2.3 4.2.3 the name and address of the department/agency in the Authority with which the Supplier is working;
3.2.4 4.2.4 a clear description of the Goods Services being invoiced for;
3.2.5 4.2.5 the date the Goods Service were deliveredprovided;
3.2.6 4.2.6 the date of the invoice;
3.2.7 4.2.7 the amount being charged;
3.2.8 4.2.8 VAT amount if applicable;
3.2.9 4.2.9 the total amount owed;
3.2.10 4.2.10 the PO number; and
3.2.11 4.2.11 the amount of the invoice in sterling or any other currency which is approved by the Authority in writing.
3.3 4.3 All invoices submitted by email must satisfy the following criteria:
3.3.1 4.3.1 email size must not exceed 4mb;
3.3.2 4.3.2 one invoice per file attachment (PDF). Multiple invoices can be attached as separate files; and
3.3.3 4.3.3 any supporting information, backing data etc must be contained in the invoice PDF file.
3.4 4.4 Unless approved in writing by the Authority, all invoices must:
3.4.1 4.4.1 not contain any lines for items which are not on the PO; and
3.4.2 4.4.2 replicate, as far as possible, the structure and the information contained in the PO in respect of the number of lines, line descriptions, price and quantity.
3.5 4.5 If required by the Authority, the Supplier shall:
3.5.1 4.5.1 register and comply with any reasonable eMarketplace solution adopted for invoicing and procurement catalogues by the Authority; and
3.5.2 4.5.2 submit a structured electronic invoice in an Electronic Data Interchange or XML formats.
3.6 4.6 The Authority shall not pay an invoice which does not comply with the requirements set out in this clause 34.
3.7 such supporting information required by the Authority to verify the accuracy of the invoice, including the relevant PO number and a breakdown of the Goods supplied in the invoice period.
3.8 4.7 In consideration of the supply of the Goods Services by the Supplier, the Authority shall pay the Supplier the invoiced amounts no later than 30 days after receipt of a valid invoice which includes a valid PO number. The Authority may, without prejudice to any other rights and remedies under the Agreement, withhold or reduce payments in the event of unsatisfactory performance.
3.9 4.8 All amounts stated are exclusive of VAT which shall be charged at the prevailing rate. The Authority shall, following the receipt of a valid VAT invoice, pay to the Supplier a sum equal to the VAT chargeable in respect of the GoodsServices.
3.10 4.9 If there is a dispute between the Parties as to the amount invoiced, the Authority shall pay the undisputed amount. The Supplier shall not suspend the supply of the Goods Services unless the Supplier is entitled to terminate the Agreement for a failure to pay undisputed sums in accordance with clause 16.315.4. Any disputed amounts shall be resolved through the dispute resolution procedure detailed in clause 1918.
3.11 4.10 If a payment of an undisputed amount is not made by the Authority by the due date, then the Authority shall pay the Supplier interest at the interest rate specified in the Late Payment of Commercial Debts (Interest) Act 1998.
3.12 4.11 If any sum of money is recoverable from or payable by the Supplier under the Agreement (including any sum which the Supplier is liable to pay to the Authority in respect of any breach of the Agreement), that sum may be deducted unilaterally by the Authority from any sum then due, or which may come due, to the Supplier under the Agreement or under any other agreement or contract with the Authority. The Supplier is cannot entitled to assert any credit, set-off or counterclaim against the Authority in order to justify withholding payment of any such amount in whole or in part.
Appears in 1 contract