CLARIFICATION OF SPECIFICATION DOCUMENTS Clause Samples

The Clarification of Specification Documents clause establishes a process for resolving ambiguities or uncertainties in the technical or project specifications provided in a contract. Typically, it requires one party—often the contractor or supplier—to promptly seek clarification from the other party, such as the client or project manager, whenever they encounter unclear requirements or conflicting instructions in the specification documents. This clause ensures that all parties have a shared understanding of the project requirements, thereby minimizing the risk of errors, delays, or disputes arising from misinterpretation of the specifications.
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CLARIFICATION OF SPECIFICATION DOCUMENTS. 4.1 Bidders shall promptly notify the Purchasing Agent of any ambiguity, inconsistency or error which they may discover upon examination of the specification documents. 4.2 Bidders desiring clarification or interpretation of the specification documents for formal bids shall make a written request which must reach the Purchasing Agent at least five (5) calendar days prior to the date and time for receipt of formal bids. 4.3 Changes made to the specification documents will be issued electronically. All vendors registered for that bid will be notified of the addendum. Subsequent Bidders will only receive the bid with the addendum included. 4.4 Oral interpretations or changes to the bidding documents made in any manner other than written form will not be binding on the Owners; and Bidders shall not rely upon such interpretations or changes.
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CLARIFICATION OF SPECIFICATION DOCUMENTS. 5.1 Bidders shall promptly notify the Purchasing Agent or designee of any ambiguity, inconsistency or error which they may discover upon examination of the bidding documents. 5.2 Bidders desiring clarification or interpretation of the bidding documents for formal bids shall make a written request which must reach the Purchasing Agent or designee at least five (5) calendar days prior to the date and time for receipt of formal bids. 5.3 Changes made to the bidding documents will be issued electronically. All vendors registered for that bid will be notified of the addendum. Subsequent Bidders will only receive the bid with the addendum included. 5.4 Oral interpretations or changes to the bidding documents made in any manner other than written form, will not be binding on the County; and Bidders shall not rely upon such interpretations or changes.
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CLARIFICATION OF SPECIFICATION DOCUMENTS. 5.1 Bidders shall promptly notify the Purchasing Agent or designee of any ambiguity, inconsistency or error which they may discover upon examination of the bidding documents. 5.2 Bidders desiring clarification or interpretation of the bidding documents for formal bids shall make a written request which must reach the Purchasing Agent or designee at least five (5) calendar days prior to the date and time for receipt of formal bids.
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CLARIFICATION OF SPECIFICATION DOCUMENTS. Bidders shall promptly notify the Purchasing Agent or designee of any ambiguity, inconsistency or error which they may discover upon examination of the bidding documents.
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