Common use of CLEARANCE PATTERNS Clause in Contracts

CLEARANCE PATTERNS. 7.1 The State shall develop separate clearance patterns for each of the following: Rehabilitation Services-Basic Support Temporary Assistance for Needy Families Title I Grants to Local Educational Agencies Child Care and Development Block Grant Child Support Enforcement Payroll 7.2 The following shall develop the State's clearance patterns: Group 1 by the NC Department of Health & Human Services: Medical Assistance Program Supplemental Nutrition Assistance Program State Administrative Matching Grants for the Supplemental Nutrition Assistance Program Child Care Development Fund- Discretionary State Children's Insurance Program Child Support Enforcement ▇▇▇▇▇▇ Care Title IV-E Low-Income Home Energy Assistance Social Services Block Grant Group 2 by the NC Department of Public Instruction: Title 1 Grants to Local Educational Agencies National School Lunch Program Special Education-State Grants School Breakfast Program Group 3 by the NC Employment Security Commission: Unemployment Insurance-Administration Group 4 by the NC Department of Health & Human Services: Child & Adult Care Food Program WIC Administration Group 5: Payroll by NC Department of Health & Human Services, NC Department of Public Instruction and NC Employment Security Commission Group 6 by the NC Department of Transportation: Highway Planning and Construction Group 7 by the NC Department of Public Safety: Disaster Grants - Public Assistance (Presidentially-Declared Disasters) 7.3 The sources of data the State shall use when developing its clearance patterns are as follows: The clearance pattern for each program, except programs funded by the Federal Highway Trust Fund, shall be determined by measuring the dollar weighted time from the warrant issuance date to the date of clearance for three months actual activity. The State Agency administering the program shall provide the warrants issued for three consecutive months. The Department of State Treasurer shall provide the warrants paid. The clearance pattern methodology for payroll shall be based on a once a month payroll at end of month for all programs except Highways. The clearance pattern for payroll is zero days. 7.4 The State shall use the following methodology when developing its clearance patterns: For all clearance patterns developed by statistical sampling, the State shall randomly sample checks to ensure, at a minimum, a 95% confidence interval for a .25 weighted-day level of precision for the checks in the sample. The State shall track at least 99% of the funds disbursed, from issuance to clearance, in the sample period. 7.5 The State shall identify for each check or warrant (hereafter, check) in the population: (1) the date the check was released for payment; (2) the date the check was debited from the State's account, and, (3) the amount of the check. 7.6 The State shall use the following method to calculate the dollar-weighted average day of clearance: To determine the number of days each check was outstanding (clearance time), the issue date shall be subtracted from the date the check cleared the State's account. To determine the percentage of the disbursement paid out each day following issuance, the amount of the checks that clear the State's account each day shall be summed and then divided by the amount of the total disbursement. For each day following issuance, the clearance time of the checks paid out that day shall be multiplied by the percentage of the total disbursement those checks represent. This product is the clearance factor. The dollar-weighted average day of clearance for the disbursement shall be determined by summing the clearance factor of each day following the disbursement. 7.7 The State shall adjust each clearance pattern to reflect the dollar-weighted proportion of funds paid out by EFT/Direct payroll, with the following exceptions: N/A The State shall also adjust each clearance pattern to reflect: N/A 7.8 Each of the State's clearance patterns is calculated in business days. 7.9 An authorized State official shall certify that each clearance pattern developed by the State accurately corresponds to the clearance activity of the programs to which it is applied. This certification shall be provided to the Fiscal Service prior to the effective date of the Agreement. The State shall recertify its clearance patterns at least every five years. 7.10 The State shall follow the procedures of 31 CFR 205 if it has actual or constructive knowledge, at any time, that a clearance pattern does not correspond to a program's clearance activity.

CLEARANCE PATTERNS. 7.1 The State shall develop separate clearance patterns for each of the following: Rehabilitation Services-Basic Support Temporary Assistance for Needy Families Title I Grants to Local Educational Agencies Child Care and Development Block Grant Child Support Enforcement Payroll 7.2 The following shall develop the State's clearance patterns: Group 1 by the NC Department of Health & Human Services: Medical Assistance Program Supplemental Nutrition Assistance Program State Administrative Matching Grants for the Supplemental Nutrition Assistance Program Child Care Development Fund- Discretionary State Children's Insurance Program Child Support Enforcement ▇▇▇▇▇▇ Care Title IV-E Low-Income Home Energy Assistance Social Services Block Grant Group 2 by the NC Department of Public Instruction: Title 1 Grants to Local Educational Agencies National School Lunch Program Special Education-State Grants School Breakfast Program Group 3 by the NC Employment Security Commission: Unemployment Insurance-Administration Group 4 by the NC Department of Health & Human Services: Child & Adult Care Food Program WIC Administration Group 5: Payroll by NC Department of Health & Human Services, NC Department of Public Instruction and NC Employment Security Commission Group 6 by the NC Department of Transportation: Highway Planning and Construction Group 7 by the NC Department of Public Safety: Disaster Grants - Public Assistance (Presidentially-Declared Disasters)) Community Development Block Grants/State's Program Group 8 by the NC Department of Commerce: Community Development Block Grants/State's Program 7.3 The sources of data the State shall use when developing its clearance patterns are as follows: The clearance pattern for each program, except programs funded by the Federal Highway Trust Fund, shall be determined by measuring the dollar weighted time from the warrant issuance date to the date of clearance for three months actual activity. The State Agency administering the program shall provide the warrants issued for three consecutive months. The Department of State Treasurer shall provide the warrants paid. The clearance pattern methodology for payroll shall be based on a once a month payroll at end of month for all programs except Highways. The clearance pattern for payroll is zero days. 7.4 The State shall use the following methodology when developing its clearance patterns: For all clearance patterns developed by statistical sampling, the State shall randomly sample checks to ensure, at a minimum, a 95% confidence interval for a .25 weighted-day level of precision for the checks in the sample. The State shall track at least 99% of the funds disbursed, from issuance to clearance, in the sample period. 7.5 The State shall identify for each check or warrant (hereafter, check) in the population: (1) the date the check was released for payment; (2) the date the check was debited from the State's account, and, (3) the amount of the check. 7.6 The State shall use the following method to calculate the dollar-weighted average day of clearance: To determine the number of days each check was outstanding (clearance time), the issue date shall be subtracted from the date the check cleared the State's account. To determine the percentage of the disbursement paid out each day following issuance, the amount of the checks that clear the State's account each day shall be summed and then divided by the amount of the total disbursement. For each day following issuance, the clearance time of the checks paid out that day shall be multiplied by the percentage of the total disbursement those checks represent. This product is the clearance factor. The dollar-weighted average day of clearance for the disbursement shall be determined by summing the clearance factor of each day following the disbursement. 7.7 The State shall adjust each clearance pattern to reflect the dollar-weighted proportion of funds paid out by EFT/Direct payroll, with the following exceptions: N/A The State shall also adjust each clearance pattern to reflect: N/A 7.8 Each of the State's clearance patterns is calculated in business Business days. 7.9 An authorized State official shall certify that each clearance pattern developed by the State accurately corresponds to the clearance activity of the programs to which it is applied. This certification shall be provided to the Fiscal Service prior to the effective date of the Agreement. The State shall recertify its clearance patterns at least every five years. 7.10 The State shall follow the procedures of 31 CFR 205 if it has actual or constructive knowledge, at any time, that a clearance pattern does not correspond to a program's clearance activity.

CLEARANCE PATTERNS. 7.1 The State shall develop separate clearance patterns for each of the following: Rehabilitation Services-Basic Support Temporary Assistance for Needy Families Title I Grants to Local Educational Agencies Child Care and Development Block Grant Child Support Enforcement Payroll 7.2 The following shall develop the State's clearance patterns: Group 1 by the NC Department of Health & Human Services: Medical Assistance Program Supplemental Nutrition Assistance Program State Administrative Matching Grants for the Supplemental Nutrition Assistance Program Child Care Development Fund- Discretionary State Children's Insurance Program Child Support Enforcement ▇▇▇▇▇▇ Care Title IV-E Adoption Assistance Low-Income Home Energy Assistance Social Services Block Grant Group 2 by the NC Department of Public Instruction: Title 1 Grants to Local Educational Agencies National School Lunch Program Special Education-State Grants School Breakfast Program Group 3 by the NC Employment Security Commission: Unemployment Insurance-Administration Group 4 by the NC Department of Health & Human Services: Child & Adult Care Food Program WIC Administration Group 5: Payroll by NC Department of Health & Human Services, NC Department of Public Instruction and NC Employment Security Commission Group 6 by the NC Department of Transportation: Highway Planning and Construction Group 7 by the NC Department of Public Safety: Disaster Grants - Public High-Speed Rail Corridors and Intercity Passenger Rail Service- Capital Assistance (Presidentially-Declared Disasters)Grants 7.3 The sources of data the State shall use when developing its clearance patterns are as follows: The clearance pattern for each program, except programs funded by the Federal Highway Trust Fund, shall be determined by measuring the dollar weighted time from the warrant issuance date to the date of clearance for three months actual activity. The State Agency administering the program shall provide the warrants issued for three consecutive months. The Department of State Treasurer shall provide the warrants paid. The clearance pattern methodology for payroll shall be based on a once a month payroll at end of month for all programs except Highways. The clearance pattern for payroll payrolls is zero days. 7.4 The State shall use the following methodology when developing its clearance patterns: For all clearance patterns developed by statistical sampling, the State shall randomly sample checks to ensure, at a minimum, a 95% confidence interval for a .25 weighted-day level of precision for the checks in the sample. The State shall track at least 99% of the funds disbursed, from issuance to clearance, in the sample period. 7.5 The State shall identify for each check or warrant (hereafter, check) in the population: (1) the date the check was released for payment; (2) the date the check was debited from the State's account, and, (3) the amount of the check. 7.6 The State shall use the following method to calculate the dollar-weighted average day of clearance: To determine the number of days each check was outstanding (clearance time), the issue date shall be subtracted from the date the check cleared the State's account. To determine the percentage of the disbursement paid out each day following issuance, the amount of the checks that clear the State's account each day shall be summed and then divided by the amount of the total disbursement. For each day following issuance, the clearance time of the checks paid out that day shall be multiplied by the percentage of the total disbursement those checks represent. This product is the clearance factor. The dollar-weighted average day of clearance for the disbursement shall be determined by summing the clearance factor of each day following the disbursement. 7.7 The State shall adjust each clearance pattern to reflect the dollar-weighted proportion of funds paid out by EFT/Direct payroll, with the following exceptions: N/A The State shall also adjust each clearance pattern to reflect: N/A 7.8 Each of the State's clearance patterns is calculated in business days. 7.9 An authorized State official shall certify that each clearance pattern developed by the State accurately corresponds to the clearance activity of the programs to which it is applied. This certification shall be provided to the Fiscal Service prior to the effective date of the Agreement. The State shall recertify its clearance patterns at least every five years. 7.10 The State shall follow the procedures of 31 CFR 205 if it has actual or constructive knowledge, at any time, that a clearance pattern does not correspond to a program's clearance activity.

CLEARANCE PATTERNS. 7.1 The State shall develop separate clearance patterns for each of the following: Rehabilitation Services-Basic Support Temporary Assistance for Needy Families Title I Grants to Local Educational Agencies Child Care and Development Block Grant Child Support Enforcement Payroll 7.2 The following shall develop the State's clearance patterns: Group 1 by the NC Department of Health & Human Services: Medical Assistance Program Supplemental Nutrition Assistance Program State Administrative Matching Grants for the Supplemental Nutrition Assistance Program Child Care Development Fund- Discretionary State Children's Insurance Program Child Support Enforcement ▇▇▇▇▇▇ Care Title IV-E Low-Income Home Energy Assistance Social Services Block Grant Group 2 by the NC Department of Public Instruction: Title 1 Grants to Local Educational Agencies National School Lunch Program Special Education-State Grants School Breakfast Program Group 3 by the NC Employment Security Commission: Unemployment Insurance-Administration Group 4 by the NC Department of Health & Human Services: Child & Adult Care Food Program WIC Administration Group 5: Payroll by NC Department of Health & Human Services, NC Department of Public Instruction and NC Employment Security Commission Group 6 by the NC Department of Transportation: Highway Planning and Construction Group 7 by the NC Department of Public Safety: Disaster Grants - Public Assistance (Presidentially-Declared Disasters)) Community Development Block Grants/State's Program 7.3 The sources of data the State shall use when developing its clearance patterns are as follows: The clearance pattern for each program, except programs funded by the Federal Highway Trust Fund, shall be determined by measuring the dollar weighted time from the warrant issuance date to the date of clearance for three months actual activity. The State Agency administering the program shall provide the warrants issued for three consecutive months. The Department of State Treasurer shall provide the warrants paid. The clearance pattern methodology for payroll shall be based on a once a month payroll at end of month for all programs except Highways. The clearance pattern for payroll is zero days. 7.4 The State shall use the following methodology when developing its clearance patterns: For all clearance patterns developed by statistical sampling, the State shall randomly sample checks to ensure, at a minimum, a 95% confidence interval for a .25 weighted-day level of precision for the checks in the sample. The State shall track at least 99% of the funds disbursed, from issuance to clearance, in the sample period. 7.5 The State shall identify for each check or warrant (hereafter, check) in the population: (1) the date the check was released for payment; (2) the date the check was debited from the State's account, and, (3) the amount of the check. 7.6 The State shall use the following method to calculate the dollar-weighted average day of clearance: To determine the number of days each check was outstanding (clearance time), the issue date shall be subtracted from the date the check cleared the State's account. To determine the percentage of the disbursement paid out each day following issuance, the amount of the checks that clear the State's account each day shall be summed and then divided by the amount of the total disbursement. For each day following issuance, the clearance time of the checks paid out that day shall be multiplied by the percentage of the total disbursement those checks represent. This product is the clearance factor. The dollar-weighted average day of clearance for the disbursement shall be determined by summing the clearance factor of each day following the disbursement. 7.7 The State shall adjust each clearance pattern to reflect the dollar-weighted proportion of funds paid out by EFT/Direct payroll, with the following exceptions: N/A The State shall also adjust each clearance pattern to reflect: N/A 7.8 Each of the State's clearance patterns is calculated in business Business days. 7.9 An authorized State official shall certify that each clearance pattern developed by the State accurately corresponds to the clearance activity of the programs to which it is applied. This certification shall be provided to the Fiscal Service prior to the effective date of the Agreement. The State shall recertify its clearance patterns at least every five years. 7.10 The State shall follow the procedures of 31 CFR 205 if it has actual or constructive knowledge, at any time, that a clearance pattern does not correspond to a program's clearance activity.

CLEARANCE PATTERNS. 7.1 The State shall develop separate clearance patterns for each of the following: Rehabilitation Services-Basic Support Temporary Assistance for Needy Families Title I Grants to Local Educational Agencies Child Care and Development Block Grant Child Support Enforcement Payroll 7.2 The following shall develop the State's clearance patterns: Group 1 by the NC Department of Health & Human Services: Medical Assistance Program Supplemental Nutrition Assistance Program State Administrative Matching Grants for the Supplemental Nutrition Assistance Program Child Care Development Fund- Discretionary State Children's Insurance Program Child Support Enforcement ▇▇▇▇▇▇ Care Title IV-E Adoption Assistance Low-Income Home Energy Assistance Social Services Block Grant Group 2 by the NC Department of Public Instruction: Title 1 Grants to Local Educational Agencies National School Lunch Program Special Education-State Grants School Breakfast Program Group 3 by the NC Employment Security Commission: Unemployment Insurance-Administration Group 4 by the NC Department of Health & Human Services: Child & Adult Care Food Program WIC Administration Group 5: Payroll by NC Department of Health & Human Services, NC Department of Public Instruction and NC Employment Security Commission Group 6 by the NC Department of Transportation: Highway Planning and Construction Group 7 by the NC Department of Public Safety: Disaster Grants - Public Assistance (Presidentially-Declared Disasters)Construction 7.3 The sources of data the State shall use when developing its clearance patterns are as follows: The clearance pattern for each program, except programs funded by the Federal Highway Trust Fund, shall be determined by measuring the dollar weighted time from the warrant issuance date to the date of clearance for three months actual activity. The State Agency administering the program shall provide the warrants issued for three consecutive months. The Department of State Treasurer shall provide the warrants paid. The clearance pattern methodology for payroll shall be based on a once a month payroll at end of month for all programs except Highways. The clearance pattern for payroll payrolls is zero days. 7.4 The State shall use the following methodology when developing its clearance patterns: For all clearance patterns developed by statistical sampling, the State shall randomly sample checks to ensure, at a minimum, a 95% confidence interval for a .25 weighted-day level of precision for the checks in the sample. The State shall track at least 99% of the funds disbursed, from issuance to clearance, in the sample period. 7.5 The State shall identify for each check or warrant (hereafter, check) in the population: (1) the date the check was released for payment; (2) the date the check was debited from the State's account, and, (3) the amount of the check. 7.6 The State shall use the following method to calculate the dollar-weighted average day of clearance: To determine the number of days each check was outstanding (clearance time), the issue date shall be subtracted from the date the check cleared the State's account. To determine the percentage of the disbursement paid out each day following issuance, the amount of the checks that clear the State's account each day shall be summed and then divided by the amount of the total disbursement. For each day following issuance, the clearance time of the checks paid out that day shall be multiplied by the percentage of the total disbursement those checks represent. This product is the clearance factor. The dollar-weighted average day of clearance for the disbursement shall be determined by summing the clearance factor of each day following the disbursement. 7.7 The State shall adjust each clearance pattern to reflect the dollar-weighted proportion of funds paid out by EFT/Direct payroll, with the following exceptions: N/A The State shall also adjust each clearance pattern to reflect: N/A 7.8 Each of the State's clearance patterns is calculated in business days. 7.9 An authorized State official shall certify that each clearance pattern developed by the State accurately corresponds to the clearance activity of the programs to which it is applied. This certification shall be provided to the Fiscal Service prior to the effective date of the Agreement. The State shall recertify its clearance patterns at least every five years. 7.10 The State shall follow the procedures of 31 CFR 205 if it has actual or constructive knowledge, at any time, that a clearance pattern does not correspond to a program's clearance activity.

CLEARANCE PATTERNS. 7.1 The State shall develop separate clearance patterns for each of the following: Rehabilitation Services-Basic Support Temporary Assistance for Needy Families Title I Grants to Local Educational Agencies Child Care and Development Block Grant Child Support Enforcement Payroll 7.2 The following shall develop the State's clearance patterns: Group 1 by the NC Department of Health & Human Services: Medical Assistance Program Supplemental Nutrition Assistance Program State Administrative Matching Grants for the Supplemental Nutrition Assistance Program Child Care Development Fund- Discretionary Social Security-Disability Insurance State Children's Insurance Program Child Support Enforcement ▇▇▇▇▇▇ Care Title IV-E Low-Income Home Energy Assistance Social Services Block Grant Group 2 by the NC Department of Public Instruction: Title 1 Grants to Local Educational Agencies National School Lunch Program Special Education-State Grants School Breakfast Program Group 3 by the NC Employment Security Commission: Unemployment Insurance-Administration Group 4 by the NC Department of Health & Human Services: Child & Adult Care Food Program WIC Administration Group 5: Payroll by NC Department of Health & Human Services, NC Department of Public Instruction and NC Employment Security Commission Group 6 by the NC Department of Transportation: Highway Planning and Construction Group 7 by the NC Department of Public Safety: Disaster Grants - Public High-Speed Rail Corridors and Intercity Passenger Rail Service- Capital Assistance (Presidentially-Declared Disasters)Grants 7.3 The sources of data the State shall use when developing its clearance patterns are as follows: The clearance pattern for each program, except programs funded by the Federal Highway Trust Fund, shall be determined by measuring the dollar weighted time from the warrant issuance date to the date of clearance for three months actual activity. The State Agency administering the program shall provide the warrants issued for three consecutive months. The Department of State Treasurer shall provide the warrants paid. The clearance pattern methodology for payroll shall be based on a once a month payroll at end of month for all programs except Highways. The clearance pattern for payroll payrolls is zero days. 7.4 The State shall use the following methodology when developing its clearance patterns: For all clearance patterns developed by statistical sampling, the State shall randomly sample checks to ensure, at a minimum, a 95% confidence interval for a .25 weighted-day level of precision for the checks in the sample. The State shall track at least 99% of the funds disbursed, from issuance to clearance, in the sample period. 7.5 The State shall identify for each check or warrant (hereafter, check) in the population: (1) the date the check was released for payment; (2) the date the check was debited from the State's account, and, (3) the amount of the check. 7.6 The State shall use the following method to calculate the dollar-weighted average day of clearance: To determine the number of days each check was outstanding (clearance time), the issue date shall be subtracted from the date the check cleared the State's account. To determine the percentage of the disbursement paid out each day following issuance, the amount of the checks that clear the State's account each day shall be summed and then divided by the amount of the total disbursement. For each day following issuance, the clearance time of the checks paid out that day shall be multiplied by the percentage of the total disbursement those checks represent. This product is the clearance factor. The dollar-weighted average day of clearance for the disbursement shall be determined by summing the clearance factor of each day following the disbursement. 7.7 The State shall adjust each clearance pattern to reflect the dollar-weighted proportion of funds paid out by EFT/Direct payroll, with the following exceptions: N/A The State shall also adjust each clearance pattern to reflect: N/A 7.8 Each of the State's clearance patterns is calculated in business days. 7.9 An authorized State official shall certify that each clearance pattern developed by the State accurately corresponds to the clearance activity of the programs to which it is applied. This certification shall be provided to the Fiscal Service prior to the effective date of the Agreement. The State shall recertify its clearance patterns at least every five years. 7.10 The State shall follow the procedures of 31 CFR 205 if it has actual or constructive knowledge, at any time, that a clearance pattern does not correspond to a program's clearance activity.