Common use of CLOSE OUT PHASE Clause in Contracts

CLOSE OUT PHASE. As the Construction Administration Phase progresses, the Architect shall perform the following Close-Out Phase services for the District as required: 1. If the Project is being constructed under the CM- Multi Prime method, the close- out phase services shall apply to each individual trade contract at no extra cost. 2. Architect shall review the Contractor final punch lists to determine if the Contractor has substantially completed the construction of the Project (or portion thereof as per its contract with District) and shall prepare punch lists of noted items that remain in need of correction or completion. Architect shall issue a final certificate for payment based upon a final inspection indicating that the work complies with the requirements of the Contract Documents. Only one punch list review and one back-check review is contemplated as a Basic Service. In the case of a CM Multi Prime project delivery, the one punch list and one back-check review shall apply to each trade contract bid on the Project. 3. When the work is found to be substantially complete, Architect shall inform District about the balance of the contract price remaining to be paid to Contractor(s), including the amount to be retained from the contract price, if any, for final completion or correct of the work. 4. Architect shall collect from the Contractor, review, and forward to the Construction Manager all written warranties, operation manuals, spare parts, lien waivers, and Certificates of Inspection and Occupancy with Architect’s recommendation as to the adequacy of these items. 5. Architect shall prepare or collect, as applicable, and provide to DSA, all reports required by DSA related to the design and construction of the Project. Architect shall gather any information and forms required for DSA close-out. 6. When the design and construction of the Project is complete, the Architect shall assist the District to prepare a Notice of Completion for the Project, and in the case of a CM Multi Prime project delivery, upon completion of the work specified in each trade contract. All Notices of Completion will be recorded by the District. 7. The Architect shall provide the District proof that the following documents described below were delivered to the DSA for review prior to issuance of a “Certificate of Completion.” a. Copies of the Inspector of Record’s semi-monthly reports. b. Copies of the laboratory reports on all tests or laboratory inspections as returned and done on the Project. c. Copy of the Notice(s) of Completion recorded by the District.

CLOSE OUT PHASE. As the Construction Administration Phase progresses, the Architect shall perform the following Close-Close Out Phase services for the District as required: 1. If the Project is being constructed under the CM- Multi Prime method, the close- out phase services shall apply to each individual trade contract at no extra cost. 2. Architect shall review the Contractor contractor’s final punch lists to determine if the Contractor contractor has substantially completed the construction of the Project (or portion thereof as per its contract with District) and shall prepare punch lists of noted items that remain in need of correction or completion. Architect shall issue a final certificate for payment based upon a final inspection indicating that the work complies with the requirements of the Contract Documents. Only Providing more than one punch list review and one back-check review is contemplated as a Basic per building shall be an Extra Service. In the case of a CM Multi Prime project delivery, the one punch list and one back-check review shall apply to each trade contract bid on the Project. 3. When the work is found to be substantially complete, Architect shall inform District about the balance of the contract price remaining to be paid to Contractor(s), including the amount to be retained from the contract price, if any, for final completion or correct of the work. 4. a. Architect shall collect from the Contractorcontractor, review, and forward to the Construction Manager District all written warranties, operation manuals, spare parts, lien waivers, and Certificates of Inspection and Occupancy with Architect’s recommendation as to the adequacy of these items. 5. b. Architect shall prepare or collect, as applicable, and provide to DSA, all reports required by DSA related to the design and construction of the Project. . c. Architect shall gather any information prepare a set of As-Built Drawings for the Project based on and forms required for DSA incorporating the Contractor’s Record Documents. d. Architect shall organize electronic files, plans and prepare a Project binder. e. Architect shall assist in close-outout of the design and construction of the Project with the District and between consultants. 6f. As an Extra Service, Architect will attend warranty review meeting with District, Program Manager and Construction Manager. Meeting to be scheduled eleven (11) months after substantial completion. 2. When the design and construction of the Project is complete, the Architect shall assist the District to prepare and record with the County Recorder a Notice of Completion for the Project, and in the case of a CM Multi Prime project delivery, upon completion of the work specified in each trade contract. All Notices The Notice of Completion will be recorded by the District. 73. The Architect shall provide the District proof that the following documents described below were delivered to the DSA Division of the State Architect for review prior to issuance of a “Certificate of Completion.” 4. During the period the Project is under construction the following documents are required: a. Copies of the Inspector of Record’s semi-monthly reportsreports (to be provided by Program Manager or Construction Manager). b. Copies of the laboratory reports on all tests or laboratory inspections as returned and done on the ProjectProject (to be provided by Program Manager or Construction Manager). c. 5. Upon completion of construction of the Project, the Architect shall work with the Program Manager and Construction Manager to gather and assemble the following close- out documents: a. Copy of the Notice(s) Notice of Completion recorded by the District. b. Final Verified Report Form DSA-6A/E certifying all work is 100% complete from the Architect, Structural Engineer, Mechanical Engineer and Electrical Engineer. c. Final Verified Report Form DSA-6 certifying all work is 100% complete from the Contractor or Contractors, Inspector of Record and Special Inspector(s). d. Verified Reports of Testing and Inspections as specified on the approved drawings and specifications, i.e., Final Laboratory Report, Welding, Glued- Laminated Timber, etc. e. Weighmaster’s Certificate (if required by approved drawings and specifications). f. Copies of the signature page of all Addenda as approved by DSA. g. Copies of the signature pages of all Deferred Approvals as approved by DSA. h. Copies of the signature page of all Change Orders as approved by DSA. i. Verification by the I.O.R. that all items noted on any “Field Trip Notes” have been corrected. 6. Deliverables and Number of Copies ▪ 2 - Punch lists for each site