Contract Closeout Procedures Sample Clauses

The Contract Closeout Procedures clause outlines the steps and requirements for formally concluding a contract once all obligations have been fulfilled. Typically, this involves verifying that all deliverables have been received, final payments have been made, and any outstanding issues or disputes have been resolved. For example, the clause may require submission of final reports, return of confidential materials, or confirmation that warranties are in place. Its core practical function is to ensure a clear and orderly end to the contractual relationship, minimizing the risk of lingering liabilities or misunderstandings after the contract's completion.
Contract Closeout Procedures. A. The following definitions shall apply for the purpose of this section: 1. Agreement Closeout -- The closeout of an agreement is the process by which the DDOE determines that all applicable administrative actions and all required work of the agreement have been completed by the sponsor. B. The sponsor shall make all records available to the DDOE in a timely manner all records that are requested for review. The DDOE may permit extensions when requested in writing by the sponsor. C. The sponsor will, together with the submission of the final report, refund to the DDOE any unexpended funds or unobligated (unencumbered) cash advanced except such sums that have been otherwise authorized, in writing, by the DDOE to be retained. D. Within the limits of the contract amount, the DDOE may make a settlement for any upward or downward adjustments of allowable funds after the review process is completed. E. In the event a final audit has not been performed prior to the closeout of the agreement, the DDOE retains the right to recover any appropriate amount after fully considering the recommendations. F. The agreement shall account for any property acquired with contract funds or received from the DDOE in accordance with the provisions of the “Property Management Standards” as referenced in Section VII of this Attachment.
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Contract Closeout Procedures. (If applicable) a. Submit written certification that Contract Documents have been reviewed, Work has been inspected, and Work is complete in accordance with Contract Documents and ready for University Representative's inspection. b. Submit final Application for Payment identifying total adjusted Contract Sum/Price, previous payments, and amount remaining due.
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Contract Closeout Procedures. Closeout procedures for contracts/grants are necessary to ensure the timely closure of contracts, and to facilitate the timely and accurate financial and programmatic information reporting as required by federal and state mandates. Contractor agrees to
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Contract Closeout Procedures. Closeout procedures for contracts/grants are necessary to ensure the timely closure of contracts, and to facilitate the timely and accurate financial and programmatic information reporting as required by federal and state mandates. Contractor agrees to adhere to the specific closeout actions and procedures as required by Grantor and/or additional Board instructions after receipt of notice of termination of a contract/grant or at the end of the contracted period. Contractor also agrees to provide additional information and/or documents that may be required to effectively terminate the contract which may not be explicitly mentioned or enumerated in the local operating policy.
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Related to Contract Closeout Procedures

  • Contract Closeout The Provider Agency shall comply with all requirements of Policy Circular P7.01, Contract Closeout, including the timely submittal of the Final Report of Expenditures and any other financial or programmatic reports required by the Department. All required documentation is due within 120 Days of Contract Expiration, Non-renewal or Termination.

  • Procurement Procedures 11.1 The Recipient must secure the best value for money and shall act in a fair, open and non-discriminatory manner in all purchases of goods and services.

  • Contract Closure Contracting Officer shall give appropriate written notice to Purchaser when Purchaser has complied with the terms of this contract. Purchaser shall be paid refunds due from Timber Sale Account un- der B4.24 and excess cooperative deposits under B4.218.

  • Project Delivery Order Procedures The TIPS Member having approved and signed an interlocal agreement, or other TIPS Membership document, may make a request of the awarded vendor under this Agreement when the TIPS Member has services that need to be undertaken. Notification may occur via phone, the web, email, fax, or in person. Upon notification of a pending request, the awarded vendor shall make contact with the TIPS Member as soon as possible, but must make contact with the TIPS Member within two working days. Scheduling of projects (if applicable) may be accomplished when the TIPS Member issues a Purchase Order and/or an Agreement or Contract that will serve as “the notice to proceed” as agreed by the Vendor and the TIPS Member. The period for the delivery order will include the mobilization, materials purchase, installation and delivery, design, weather, and site cleanup and inspection. No additional claims may be made for delays as a result of these items. When the tasks have been completed the awarded vendor shall notify the client and have the TIPS Member or a designated representative of the TIPS Member inspect the work for acceptance under the scope and terms in the Purchase Order and/or Agreement or Contract. The TIPS Member will issue in writing any corrective actions that are required. Upon completion of these items, the TIPS Member will issue a completion notice and final payment will be issued per the contractual requirements of the project with the TIPS Member. Any Construction contract prepared by the TIPS Member’s Legal Counsel may alter the terms of this subsection, “Scheduling of Projects”.

  • Move-Out Procedure Prior to either (i) the expiry of the Term, or (ii) the date on which the Resident is to vacate the Residence (detailed in Table 1 & 3), the Manager, or designate, can be requested in advance by the Resident to complete a visual inspection of the Suite to view the state of cleanliness and repair. If no request to inspect the suite is made by the Resident, the inspection will take place once the Resident has vacated the suite. In the event the Resident chooses to have the inspection completed prior to vacating the suite, the Manager, or designate, will inspect the suite and inform the Resident of potential damage and/or cleaning charges and outline what steps the student may take to mitigate charges. On vacating, all garbage and belongings of the Resident must be removed, and the suite must be cleaned to the point of restoring the suite to its original condition. Once the Resident has vacated, the Manager, or designate, will complete a documented visual inspection of the Suite. In the event deficiencies are found, the cost of cleaning the suite and restoring it to its original state may be deducted from the Resident’s original Deposit. There is a minimum cleaning charge of