Conversion Service Associates, LLC Clause Samples

Conversion Service Associates, LLC shall permit representatives from the State Library to inspect its facility during its normal working hours at any time during the contract period.
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Conversion Service Associates, LLC shall provide the State Library with as many external hard drives as needed to store the files. The external hard drives used to store files shall become the property of the State Library. The cost for this drive shall be included in the cost of delivering the files.
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Conversion Service Associates, LLC will send someone to pick up and return the documents, insuring them at all times. Pick-up and delivery by a third party shipping company, such as UPS is not allowed. Payment will be authorized upon completion of the State Library's inspection and final acceptance of completed work, including corrected images, film or fiche, and upon the submittal of a ▇▇▇▇ by Conversion Service Associates, LLC. Conversion Service Associates, LLC. will need the State Library’s permission to ship the images (but not the original pages) to a subcontractor who will make the film from the images. Whether done on the Conversion Service Associates, LLC.’s premises or by a subcontractor, all terms of this contract apply to Conversion Service Associates, LLC. and the subcontractor. After the scans and microfilm or microfiche are approved, the subcontractor shall destroy its copies of the master files (but Conversion Service Associates, LLC. shall keep its copies for three months).
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Conversion Service Associates, LLC shall maintain a copy of the digital files for 3 months after delivery of images. As the 3 month deadline approaches, Conversion Service Associates, LLC. shall seek the State Library’s permission to destroy the files, and then certify that the files have been destroyed. This shall be done at no extra cost to the State Library.
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Conversion Service Associates, LLC may keep a separate external hard drive for the purpose of delivering the digital files to the State Library. Conversion Service Associates, LLC. or State Library staff will transfer the files from the delivery drive onto the drive that is located permanently at the State Library. When the drives at the State Library are nearing capacity, Conversion Service Associates, LLC. shall provide a new external hard drive.
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Conversion Service Associates, LLC shall regularly test the calibration of the microfilm or microfiche writer by producing the target described in ISO 14648- 1:2001 or by using the manufacturer’s equivalent, comparing it with the quality reference set of targets, as described in ISO 14648-2:2001.
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Conversion Service Associates, LLC will provide all technical targets, i.e. density and resolution.
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Conversion Service Associates, LLC shall maintain a log acknowledging receipt of each shipment of records and shall make this log available upon request of the Connecticut State Library.
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