Correspondence and Information. 6.1 Except where otherwise specified in this Agreement, correspondence between the Association and the University arising out of this Agreement or incidental to it shall pass between the President and the Principal, or their designates. 6.2 The University shall provide the Association with the following information no later than January 15, May 15, July 15, and September 15 each year (unless otherwise stipulated below) for the duration of this Agreement: (a) For all Members (except Term Adjuncts), an electronic list containing the name, employee ID number, appointment, rank, date of appointment to each rank, birth date, gender, Unit(s); Faculty, University e-mail address, FTE and nominal and actual salary. For Term Adjuncts, an electronic list containing the name, employee ID number, title, rank, contract start and end dates, gender, Unit(s), Faculty, e-mail address, remuneration for each course, identification of course(s) and proportion of course(s) taught, remuneration for and identification of additional duties, Years of Teaching Experience, and Right of Renewal/Reappointment status. The lists required by Article 6.2(a) shall be supplemented with the names and information of any additional Members and details of any revisions to appointments, including assignment of additional duties, for Members, as soon as practicable after such appointments or revisions are made; (b) Years of experience (YOE) as of the preceding July 1 for all Members (except Adjuncts), provided once per year no later than September 15; (c) An electronic list of all Members whose employment has been terminated, the date of terminations, and the categories of termination, such as expiration of contract, death, resignation and dismissal; (d) An electronic list of the names and new ranks of Members who have received promotions, and the effective dates of such promotions; (e) An electronic list of all Members granted leave for the present Academic Year or part thereof and the type of leave granted; and (f) Commencing September 15, 2012, an electronic list of all Members on Long- Term Disability as of the date the list is produced. 6.3 The University shall provide the Association with the following information: (a) The materials provided quarterly to the Board that track the University’s financial position throughout the year; (b) Two (2) copies of the annual audited financial statements of the University when approved by the Board; (c) Timely disclosure of the existence and scope of any Faculty-wide, Library- wide, Archive-wide, or University-wide planning activities which (i) have direct financial impact on the Members; or (ii) otherwise substantially impact on the terms and conditions of employment of the Members; (d) Two (2) copies of the latest University budget and budget reports when released to the Board; (e) Such other information as may be set out elsewhere in this Agreement that is required to be given. 6.4 The Association agrees to provide the University with the following information: (a) A copy of any Association communication bulletin for Members when and in the same format as it is distributed to Members; (b) An up-to-date copy of the Constitution and By-laws of the Association for Members; (c) An up-to-date list of the Executive Committee of the Association and all other standing committees of the Executive pertaining to this Bargaining Unit after changes to the composition of those committees; (d) Notice and Agenda of the Association’s General Meetings (regular and special) when and in the same format as they are distributed to Members, and Minutes of those meetings after approval; (e) Such other information as may be set out elsewhere in this Agreement that is required to be given. 6.5 Unless otherwise provided by this Agreement, the University’s internal mail shall be deemed adequate for correspondence between the Association and the University. All communications required by Article 19 and Article 20 shall be delivered during business hours in a manner that permits acknowledgment of receipt if requested or if required by this Agreement. Any email delivered outside of business hours shall be deemed to have been delivered at 8:30 a.m. on the next business day. The Parties agree to provide acknowledgment of receipt within forty-eight (48) hours of receipt of such communications.
Appears in 4 contracts
Sources: Collective Agreement, Collective Agreement, Collective Agreement
Correspondence and Information. 6.1
13.1 Except where otherwise specified in this Agreement, correspondence between the Association and the University arising out of this Agreement Agreement, or incidental to it thereto, shall pass between the President ▇▇▇▇▇▇▇ and the PrincipalPresident of the Association, or their designates. Such correspondence may either be delivered directly in paper or electronic form, or forwarded through the University’s internal mail service. Correspondence to the Association shall be copied to the Executive Officer or designate.
6.2 13.2 The University shall provide the Association with the following information no later than January 15, May 15, July 15, and September 15 each year (unless otherwise stipulated below) for the duration of this Agreementin a mutually agreed- upon paper or electronic format:
(a) For by the end of the calendar year, an annual list of all Members (except Term Adjuncts), an electronic list containing the name, employee ID number, appointment, ranktheir names, date of hire, categories of appointment, ranks, years of appointment to each current rank, birth date, gender, Unit(s); Facultydates, University e-mail addressaddresses, FTE and nominal and actual salary. For Term Adjunctsgenders, an electronic list containing the namesalaries, employee ID numberstipends, titleDepartments, rank, contract start and end dates, gender, Unit(s), Faculty, e-mail address, remuneration for each course, identification of course(s) and proportion of course(s) taught, remuneration for and identification of additional duties, Years of Teaching Experiencehighest degrees obtained, and Right years of Renewal/Reappointment status. The lists required highest degree;
b) by Article 6.2(a) shall be supplemented with the end of each semester, a list of the names and information of any additional Members and details of any revisions to appointments, including assignment of additional duties, for Members, as soon as practicable after such appointments or revisions are made;
(b) Years of experience (YOE) as of the preceding July 1 for all Members (except Adjuncts), provided once per year no later than September 15;
(c) An electronic list of all Members whose employment has been terminated, the date dates of terminations, such terminations and the categories of terminationterminations, such as as, but not limited to dismissal, expiration of contract, death, resignation and dismissalresignation, or retirement;
c) no later than thirty (30) days following the appointment of a new Member, a list containing the name, category of appointment, rank, salary, birthdate, gender, Department, DOE, and University address of such Member;
d) An electronic by July 1st of each year, an annual list of the names and new ranks of Members who have received promotions, Tenure and/or Promotion and the effective dates of such promotionsTenures/Promotions;
(e) An electronic by the end of the calendar year, an annual list of all Members granted leave for who are on Leave during the present Academic Year or part thereof and the type of leave grantedLeave they are on;
f) by February 1st, an annual list of all credit courses taught by Members and non-Members for the preceding Academic Year, with the following information identified: course number, semester of the class, name of the instructor(s), number of students in the class; and
g) within ten (f10) Commencing September 15days of posting, 2012, an electronic list copies of advertisements for external searches.
h) Copies of position descriptions shall be provided to the Association upon written request.
i) Copies of all Members on Long- Term Disability as of health benefit contracts shall be provided to the date the list is producedAssociation upon written request.
6.3 The j) Benefit usage rates shall be provided to the Association no more than once per year upon written request.
k) No later than February 15 of each year the University shall provide the Association with the following information:
(a) The materials provided quarterly to the Board that track the University’s financial position throughout the year;
(b) Two (2) copies of the annual audited financial statements of the University when approved by the Board;
(c) Timely disclosure of the existence and scope of any Faculty-wide, Library- wide, Archive-wide, or University-wide planning activities which
(i) have direct financial impact on the Members; or
(ii) otherwise substantially impact on the terms and conditions of employment of the Members;
(d) Two (2) copies of the latest University budget and budget reports when released to the Board;
(e) Such other information as may be set out elsewhere in this Agreement that is required to be given.
6.4 The Association agrees to provide the University with the following information:
(a) A copy of any Association communication bulletin for Members when and in the same format as it is distributed to Members;
(b) An up-to-date copy of the Constitution and By-laws of the Association for Members;
(c) An up-to-date a list of the Executive Committee Departments/Schools that have confirmed distribution of the Association and all other standing committees of the Executive pertaining to this Bargaining Unit after changes to the composition of those committees;
final teaching schedules (d) Notice and Agenda of the Association’s General Meetings (regular and special) when and in the same format as they are distributed to Members, and Minutes of those meetings after approval;
(e) Such other information as may be set out elsewhere in this Agreement that is required to be given.
6.5 Unless otherwise provided by this Agreement, the University’s internal mail shall be deemed adequate for correspondence between the Association and the University. All communications required by per Article 19 and Article 20 shall be delivered during business hours in a manner that permits acknowledgment of receipt if requested or if required by this Agreement. Any email delivered outside of business hours shall be deemed to have been delivered at 8:30 a.m. on the next business day. The Parties agree to provide acknowledgment of receipt within forty-eight (48) hours of receipt of such communications.18.20)
Appears in 4 contracts
Sources: Collective Agreement, Collective Agreement, Collective Agreement
Correspondence and Information. 6.1 Except where otherwise specified in this Agreement, correspondence between the Association and the University arising out of this Agreement or incidental to it thereto shall pass between the President and the PrincipalPresident of the Association, or their designates.
6.2 The University shall provide Where written notice to the Association with or the following information no later than January 15University is specified in the Agreement, May 15the University internal mail will be deemed adequate means. W here written notice to Members is specified in the Agreement, July 15internal or external mail, and September 15 each year (as appropriate, will be deemed adequate means, unless otherwise stipulated below) for the duration of specified in this Agreement:
(a) For all Members (except Term Adjuncts), an electronic list containing the name, employee ID number, appointment, rank, date of appointment to each rank, birth date, gender, Unit(s); Faculty, University e-mail address, FTE and nominal and actual salary. For Term Adjuncts, an electronic list containing the name, employee ID number, title, rank, contract start and end dates, gender, Unit(s), Faculty, e-mail address, remuneration for each course, identification of course(s) and proportion of course(s) taught, remuneration for and identification of additional duties, Years of Teaching Experience, and Right of Renewal/Reappointment status. The lists required by Article 6.2(a) shall be supplemented with the names and information of any additional Members and details of any revisions to appointments, including assignment of additional duties, for Members, as soon as practicable after such appointments or revisions are made;
(b) Years of experience (YOE) as of the preceding July 1 for all Members (except Adjuncts), provided once per year no later than September 15;
(c) An electronic list of all Members whose employment has been terminated, the date of terminations, and the categories of termination, such as expiration of contract, death, resignation and dismissal;
(d) An electronic list of the names and new ranks of Members who have received promotions, and the effective dates of such promotions;
(e) An electronic list of all Members granted leave for the present Academic Year or part thereof and the type of leave granted; and
(f) Commencing September 15, 2012, an electronic list of all Members on Long- Term Disability as of the date the list is produced.
6.3 The University shall provide the Association with the following information:
(a) The materials provided quarterly to for CAS Members:
(i) no later than thirty-five (35) days after the Board that track first day of each academic term, a list containing the name, category of appointment, the term of the contract, seniority status and seniority points, the number of terms employed by the University, birth date, address, e-mail address, telephone number, salary, sex, department, highest degree, year of highest degree, year of first degree, and University I.D. number of each Member;
(ii) teaching Online Learning courses, a list giving the Member’s financial position throughout name, Online Learning course number(s), and enrolment in each Online Learning course no later than fifteen (15) days after the yearofficial count date in each term;
(iii) in the Faculty of Music who are compensated at an hourly rate of pay, no later than thirty-five (35) days after the first day of each term, the Member’s category under 13.9.3;
(iv) providing field supervision in the Faculty of Education, a summary of the total number of schools and students each Member is responsible for supervising, no later than thirty-five (35) days after the first day of each term;
(v) in the case of an appointment or amendment to an appointment, taking effect after the beginning of an academic term, the University shall provide the above list of information for CAS Members in addendum report(s), as necessary, within ten (10) days of the previous report;
(b) Two for Part-Time Professional Librarians:
(2i) copies no later than thirty-five (35) days after the first day of each academic year (September 1), the name, category of appointment, date of appointment to the current contract, the term of the annual audited financial statements contract, number of years and months employed by the University, birth date, address, e-mail address, telephone number, salary, sex, department, highest degree, year of highest degree, year of first degree, and University I.D. number of each Member;
(ii) in the case of an appointment commencing after the beginning of the academic year, within thirty-five (35) days of the commencement of the appointment, the University when approved by shall provide the Boardabove list of information for part-time librarians;
(iii) the names of all Members whose employment has been terminated due to death, resignation, retirement, severance or dismissal, within thirty (30) days of termination;
(c) Timely disclosure of the existence and scope of any Faculty-wide, Library- wide, Archive-wide, or University-wide planning activities whichfor all Members:
(i) have direct financial impact on the Members; or
(ii) otherwise substantially impact on the terms and conditions of employment of the Members;
(d) Two (2) copies of the latest University budget and budget reports when released to the Board;
(e) Such such other information as may be set out elsewhere in this Agreement that is required to be given.
6.4 Where the University has agreed to provide notices, minutes, reports and other information from the Board and Senate and their Committees to the Association under Article 6 of the collective agreement for full-time faculty and librarians, it shall be deemed to have provided the information to the Association for the purposes of this Agreement.
6.5 The Association agrees to provide the University with the following information:
(a) A a copy of any Association communication bulletin for Members when and in the same format as it is distributed to Memberseach W LUFA Newsletter;
(b) An an up-to-date copy of the Constitution and By-laws of the Association for MembersAssociation;
(c) An an up-to-date list of the Executive Committee executive of the Association and all other standing committees of the Executive pertaining to this Bargaining Unit after changes to the composition of those committeesAssociation;
(d) Notice and Agenda of the Association’s General Meetings (regular and special) when and in the same format as they are distributed to Members, and Minutes of those meetings after approval;
(e) Such such other information as may be set out elsewhere in this Agreement that is required to be given.
6.5 Unless otherwise provided by this Agreement, the University’s internal mail shall be deemed adequate for correspondence between the Association and the University. All communications required by Article 19 and Article 20 shall be delivered during business hours in a manner that permits acknowledgment of receipt if requested or if required by this Agreement. Any email delivered outside of business hours shall be deemed to have been delivered at 8:30 a.m. on the next business day. The Parties agree to provide acknowledgment of receipt within forty-eight (48) hours of receipt of such communications.
Appears in 4 contracts
Sources: Collective Agreement, Collective Agreement, Collective Agreement
Correspondence and Information. 6.1 Except where otherwise specified in this Agreement, correspondence between the Association and the University arising out of this Agreement or incidental to it shall pass between the President and the Principal, or their designates.
6.2 The University shall provide the Association with the following information no later than January 15, May 15, July 15, and September 15 each year (unless otherwise stipulated below) for the duration of this Agreement:
(a) For all Members (except Term Adjuncts), an electronic list containing the name, employee ID number, appointment, rank, date of appointment to each rank, birth date, gender, Unit(s); Faculty, University e-mail address, FTE and nominal and actual salary. For Term Adjuncts, an electronic list containing the name, employee ID number, title, rank, contract start and end dates, gender, Unit(s), Faculty, e-mail address, remuneration for each course, identification of course(s) and proportion of course(s) taught, remuneration for and identification of additional duties, Years of Teaching Experience, and Right of Renewal/Reappointment status. The lists required by Article 6.2(a) shall be supplemented with the names and information of any additional Members and details of any revisions to appointments, including assignment of additional duties, for Members, as soon as practicable after such appointments or revisions are made;
(b) Years of experience (YOE) as of the preceding July 1 for all Members (except Adjuncts), provided once per year no later than September 15;
(c) An electronic list of all Members whose employment has been terminated, the date of terminations, and the categories of termination, such as expiration of contract, death, resignation and dismissal;
(d) An electronic list of the names and new ranks of Members who have received promotions, and the effective dates of such promotions;
(e) An electronic list of all Members granted leave for the present Academic Year or part thereof and the type of leave granted; and
(f) Commencing September 15, 2012, an electronic list of all Members on Long- Term Disability as of the date the list is produced.
6.3 The University shall provide the Association with the following information:
(a) Approved minutes of the Pension Committee, the audited and other reports concerning the pension and benefit plans, and two (2) copies of the current plan and any amendments to the plan;
(b) The materials provided quarterly to the Board that track the University’s financial position throughout the year;
(c) Two (2) copies of the annual audited financial statements of the University when approved by the Board;
(d) Timely disclosure of the existence and scope of any Faculty-wide, Library- wide, Archive-wide, or University-wide planning activities which
(i) have direct financial impact on the Members; or
(ii) otherwise substantially impact on the terms and conditions of employment of the Members;
(e) Two (2) copies of the latest University budget and budget reports when released to the Board;
(f) Such other information as may be set out elsewhere in this Agreement that is required to be given.
6.3 The University shall provide the Association with the following information:
(a) The materials provided quarterly to the Board that track the University’s financial position throughout the year;
(b) Two (2) copies of the annual audited financial statements of the University when approved by the Board;
(c) Timely disclosure of the existence and scope of any Faculty-wide, Library- Library-wide, Archive-wide, or University-wide planning activities which
(i) have direct financial impact on the Members; or
(ii) otherwise substantially impact on the terms and conditions of employment of the Members;
(d) Two (2) copies of the latest University budget and budget reports when released to the Board;
(e) Such other information as may be set out elsewhere in this Agreement that is required to be given.
6.4 The Association agrees to provide the University with the following information:
(a) A copy of any Association communication bulletin for Members when and in the same format as it is distributed to Members;
(b) An up-to-date copy of the Constitution and By-laws of the Association for Members;
(c) An up-to-date list of the Executive Committee of the Association and all other standing committees of the Executive pertaining to this Bargaining Unit after changes to the composition of those committees;
(d) Notice and Agenda of the Association’s General Meetings (regular and special) when and in the same format as they are distributed to Members, and Minutes of those meetings after approval;
(e) Such other information as may be set out elsewhere in this Agreement that is required to be given.
6.5 Unless otherwise provided by this Agreement, the University’s internal mail shall be deemed adequate for correspondence between the Association and the University. All communications required by Article 19 and Article 20 shall be delivered during business hours in a manner that permits acknowledgment of receipt if requested or if required by this Agreement. Any email delivered outside of business hours shall be deemed to have been delivered at 8:30 a.m. on the next business day. The Parties agree to provide acknowledgment of receipt within forty-eight (48) hours of receipt of such communications.
Appears in 4 contracts
Sources: Collective Agreement, Collective Agreement, Collective Agreement
Correspondence and Information. 6.1 13.1 Except where otherwise specified in this Agreement, correspondence between the Association and the University arising out of this Agreement Agreement, or incidental to it thereto, shall pass between the President ▇▇▇▇▇▇▇ and the PrincipalPresident of the Association, or their designates. Such correspondence may either be delivered directly in paper or electronic form, or forwarded through the University’s internal mail service.
6.2 13.2 The University shall provide the Association with the following information no later than January 15, May 15, July 15, and September 15 each year (unless otherwise stipulated below) for the duration of this Agreementin a mutually agreed-upon paper or electronic format:
(a) For by the end of the calendar year, an annual list of all Members (except Term Adjuncts)containing their names, an electronic list containing the name, employee ID number, categories of appointment, rankranks, date years of appointment to each current rank, birth date, gender, Unit(s); Facultydates, University e-mail addressaddresses, FTE and nominal and actual salary. For Term Adjunctsgenders, an electronic list containing the namesalaries, employee ID numberDepartments, title, rank, contract start and end dates, gender, Unit(s), Faculty, e-mail address, remuneration for each course, identification of course(s) and proportion of course(s) taught, remuneration for and identification of additional duties, Years of Teaching Experiencehighest degrees obtained, and Right years of Renewal/Reappointment status. The lists required highest degree;
b) by Article 6.2(a) shall be supplemented with the end of each semester, a list of the names and information of any additional Members and details of any revisions to appointments, including assignment of additional duties, for Members, as soon as practicable after such appointments or revisions are made;
(b) Years of experience (YOE) as of the preceding July 1 for all Members (except Adjuncts), provided once per year no later than September 15;
(c) An electronic list of all Members whose employment has been terminated, the date dates of terminations, such terminations and the categories of terminationterminations, such as as, but not limited to dismissal, expiration of contract, death, resignation and dismissalresignation, or retirement;
c) no later than thirty (30) days following the appointment of a new Member, a list containing the name, category of appointment, rank, salary, birthdate, gender, Department, DOE, and University address of such Member;
d) An electronic by July 1st of each year, an annual list of the names and new ranks of Members who have received promotions, Tenure and/or Promotion and the effective dates of such promotionsTenures/Promotions;
(e) An electronic by the end of the calendar year, an annual list of all Members granted leave for who are on Leave during the present Academic Year or part thereof and the type of leave grantedLeave they are on;
f) by February 1st, an annual list of all credit courses taught by Members and non- Members for the preceding Academic Year, with the following information identified: course number, semester of the class, name of the instructor(s), number of students in the class; and
g) within ten (f10) Commencing September 15days of posting, 2012, an electronic list copies of advertisements for external searches.
h) Copies of position descriptions shall be provided to the Association upon written request.
i) Copies of all Members on Long- Term Disability as of health benefit contracts shall be provided to the date the list is producedAssociation upon written request.
6.3 j) Benefit usage rates shall be provided to the Association no more than once per year upon written request.
13.3 The University shall provide to the Association with the following information within one month of the information becoming available to the body or agent that normally receives the information, unless a different time is specified below. This requirement may be satisfied by publication of the following information on a University website to which the Association has access:
(a) The materials provided quarterly to the Board that track the University’s financial position throughout the year;
(b) Two (2) copies of the annual audited financial statements of the University when they have been approved by the Board, the University’s annual audited financial statement and semesterly reports of the University, including all appendices, supplements and ancillary documents;
(b) a copy of the approved University budget;
c) Timely disclosure when they are distributed to Board members, notice, agenda, and accompanying exhibits for public sessions of the existence meeting of the Board of Governors, and scope after approval by the Board, minutes of any Faculty-widethe previous meeting;
d) at the time of distribution, Library- widenotice of meeting, Archive-wideagenda, and a copy of the public minutes of the Senate;
e) at the time of election or University-wide planning activities which
(i) have direct financial impact appointment, the names and University addresses, if any, of all persons appointed or elected to positions on the Members; or
(ii) otherwise substantially impact on Board of Governors and the terms and conditions Senate, together with the names of employment of the Members;
(d) Two (2) copies of the latest University budget and budget reports when released all persons appointed or elected to the Board;Board of Governors or Senate committees, with any terms of reference for those committees; and
(ef) Such such other information as may be set out elsewhere in this Agreement that is required to be givenAgreement.
6.4 13.4 The Association agrees to provide the University with the following information:
(a) A a list of all persons authorized to represent the Association to the University, updated within one week of any change;
b) a list of the officers and other members of the Executive Committee of the Association, within one month of such membership being established;
c) a copy of any each Association communication bulletin for Members when and in newsletter or bulletin, at the same format as it is distributed time of issuance to Members;
(bd) An up-to-date a copy of the current Constitution and By-laws of the Association for Members;Association, as amended from time to time; and
(c) An up-to-date list of the Executive Committee of the Association and all other standing committees of the Executive pertaining to this Bargaining Unit after changes to the composition of those committees;
(d) Notice and Agenda of the Association’s General Meetings (regular and special) when and in the same format as they are distributed to Members, and Minutes of those meetings after approval;
(e) Such such other information as may be set out elsewhere in this Agreement Agreement. This information may be provided in whole or in part by publication on the Association’s public website.
13.5 It is agreed that there may be additional information needs identified between the Parties. Such additional needs will be discussed through Joint Committee, and the Parties will attempt to mutually agree on what information is required to and the dates on which such information might be givenprovided.
6.5 13.6 Unless otherwise provided for by this Agreement, the University’s internal mail shall be deemed adequate for correspondence between the Association and the University. All communications required by Article 19 and Article 20 shall be delivered during business hours in a manner that permits acknowledgment of receipt if requested or if required by this Agreement. Any email delivered outside of business hours shall be deemed to have been delivered at 8:30 a.m. on the next business day. The Parties agree to provide acknowledgment of receipt within forty-eight (48) hours of receipt of such communications.
Appears in 3 contracts
Sources: Collective Agreement, Collective Agreement, Collective Agreement
Correspondence and Information. 6.1 13.1 Except where otherwise specified in this Agreement, correspondence between the Association and the University arising out of this Agreement Agreement, or incidental to it thereto, shall pass between the President ▇▇▇▇▇▇▇ and the PrincipalPresident of the Association, or their designates. Such correspondence may either be delivered directly in paper or electronic form, or forwarded through the University’s internal mail service. Correspondence to the Association shall be copied to the Executive Officer or designate.
6.2 13.2 The University shall provide the Association with the following information no later than January 15in a mutually agreed-upon paper or electronic format by the end of the Academic Year, May 15, July 15, and September 15 each year (unless otherwise stipulated below) for the duration of this Agreementnoted otherwise:
(a) For by the end of the calendar, an annual list of all Members (except Term Adjuncts)and their names, an electronic list containing the namedates of hire, employee ID number, categories of appointment, rankranks, date years of appointment to each rankcurrent ranks, birth date, gender, Unit(s); Facultydates, University e-mail addressaddresses, FTE and nominal and actual salary. For Term Adjunctsgenders, an electronic list containing the namesalaries, employee ID numberstipends, titleDepartments, rank, contract start and end dates, gender, Unit(s), Faculty, e-mail address, remuneration for each course, identification of course(s) and proportion of course(s) taught, remuneration for and identification of additional duties, Years of Teaching Experiencehighest degrees obtained, and Right years of Renewal/Reappointment status. The lists required highest degree;
b) by Article 6.2(a) shall be supplemented with the end of each semester, a list of the names and information of any additional Members and details of any revisions to appointments, including assignment of additional duties, for Members, as soon as practicable after such appointments or revisions are made;
(b) Years of experience (YOE) as of the preceding July 1 for all Members (except Adjuncts), provided once per year no later than September 15;
(c) An electronic list of all Members whose employment has been terminated, the date dates of such terminations, and the categories of terminationterminations, such as as, but not limited to, dismissal, expiration of contract, death, resignation and dismissalresignation, or retirement;
c) no later than thirty (30) days following the appointment of a new Member, a list containing the name, category of appointment, rank, salary, birthdate, gender, Department, DOE, and University address of such Member;
d) An electronic a list of academic partner accommodation appointments annually;
e) by July 1st of each year, an annual a list of the names and new ranks of Members who have received promotions, Tenure and/or Promotion and the effective dates of such promotionsTenures/Promotions;
(ef) An electronic by the end of the calendar year, an annual list of all Members granted leave for who are on Leave during the present Academic Year or part thereof and the type of leave grantedLeave they are on;
g) by February 1st, an annual list of all credit courses taught by Members and non-Members for the preceding Academic Year, with the following information identified: course number, semester of the class, name of the instructor(s), number of students in the class; and
h) within ten (f10) Commencing September 15days of posting, 2012, an electronic list copies of advertisements for external searches;
i) Ccopies of position descriptions shall be provided to the Association upon written request;
j) Ccopies of all Members on Long- Term Disability as health benefit contracts shall be provided to the Association upon written request;
k) Bbenefit usage rates shall be provided to the Association no more than once per year upon written request;
l) Nno later than February March 15 of each year, the date the list is produced.
6.3 The University shall provide the Association with the following information:
(a) The materials provided quarterly to the Board that track the University’s financial position throughout the year;
(b) Two (2) copies of the annual audited financial statements of the University when approved by the Board;
(c) Timely disclosure of the existence and scope of any Faculty-wide, Library- wide, Archive-wide, or University-wide planning activities which
(i) have direct financial impact on the Members; or
(ii) otherwise substantially impact on the terms and conditions of employment of the Members;
(d) Two (2) copies of the latest University budget and budget reports when released to the Board;
(e) Such other information as may be set out elsewhere in this Agreement that is required to be given.
6.4 The Association agrees to provide the University with the following information:
(a) A copy of any Association communication bulletin for Members when and in the same format as it is distributed to Members;
(b) An up-to-date copy of the Constitution and By-laws of the Association for Members;
(c) An up-to-date a list of the Executive Committee Departments/Schools that have confirmed distribution of the Association and all other standing committees of the Executive pertaining to this Bargaining Unit after changes to the composition of those committees;
final teaching schedules (d) Notice and Agenda of the Association’s General Meetings (regular and special) when and in the same format as they are distributed to Members, and Minutes of those meetings after approval;
(e) Such other information as may be set out elsewhere in this Agreement that is required to be given.
6.5 Unless otherwise provided by this Agreement, the University’s internal mail shall be deemed adequate for correspondence between the Association and the University. All communications required by per Article 19 and Article 20 shall be delivered during business hours in a manner that permits acknowledgment of receipt if requested or if required by this Agreement. Any email delivered outside of business hours shall be deemed to have been delivered at 8:30 a.m. on the next business day. The Parties agree to provide acknowledgment of receipt within forty-eight (48) hours of receipt of such communications.18.20)
Appears in 2 contracts
Sources: Settlement Agreement, Memorandum of Settlement
Correspondence and Information. 6.1
13.1 Except where otherwise specified in this Agreement, correspondence between the Association and the University arising out of this Agreement Agreement, or incidental to it thereto, shall pass between the President ▇▇▇▇▇▇▇ and the PrincipalPresident of the Association, or their designates. Such correspondence may either be delivered directly in paper or electronic form, or forwarded through the University’s internal mail service. Correspondence to the Association shall be copied to the Executive Officer or designate.
6.2 13.2 The University shall provide the Association with the following information no later than January 15, May 15, July 15, and September 15 each year (unless otherwise stipulated below) for the duration of this Agreementin a mutually agreed- upon paper or electronic format:
(a) For by the end of the calendar year, an annual list of all Members (except Term Adjuncts)and their names, an electronic list containing the namedates of hire, employee ID number, categories of appointment, rankranks, date years of appointment to each rankcurrent ranks, birth date, gender, Unit(s); Facultydates, University e-mail addressaddresses, FTE and nominal and actual salary. For Term Adjunctsgenders, an electronic list containing the namesalaries, employee ID numberstipends, titleDepartments, rank, contract start and end dates, gender, Unit(s), Faculty, e-mail address, remuneration for each course, identification of course(s) and proportion of course(s) taught, remuneration for and identification of additional duties, Years of Teaching Experiencehighest degrees obtained, and Right years of Renewal/Reappointment status. The lists required highest degree;
b) by Article 6.2(a) shall be supplemented with the end of each semester, a list of the names and information of any additional Members and details of any revisions to appointments, including assignment of additional duties, for Members, as soon as practicable after such appointments or revisions are made;
(b) Years of experience (YOE) as of the preceding July 1 for all Members (except Adjuncts), provided once per year no later than September 15;
(c) An electronic list of all Members whose employment has been terminated, the date dates of such terminations, and the categories of terminationterminations, such as as, but not limited to, dismissal, expiration of contract, death, resignation and dismissalresignation, or retirement;
c) no later than thirty (30) days following the appointment of a new Member, a list containing the name, category of appointment, rank, salary, birthdate, gender, Department, DOE, and University address of such Member;
d) An electronic a list of academic partner accommodation appointments annually;
e) by July 1st of each year, an annual list of the names and new ranks of Members who have received promotions, Tenure and/or Promotion and the effective dates of such promotionsTenures/Promotions;
(ef) An electronic by the end of the calendar year, an annual list of all Members granted leave for who are on Leave during the present Academic Year or part thereof and the type of leave grantedLeave they are on;
g) by February 1st, an annual list of all credit courses taught by Members and non-Members for the preceding Academic Year, with the following information identified: course number, semester of the class, name of the instructor(s), number of students in the class; and
h) within ten (f10) Commencing September 15days of posting, 2012, an electronic list copies of advertisements for external searches.
i) Copies of position descriptions shall be provided to the Association upon written request.
j) Copies of all Members on Long- Term Disability as of health benefit contracts shall be provided to the date the list is producedAssociation upon written request.
6.3 The k) Benefit usage rates shall be provided to the Association no more than once per year upon written request.
l) No later than February 15 of each year, the University shall provide the Association with the following information:
(a) The materials provided quarterly to the Board that track the University’s financial position throughout the year;
(b) Two (2) copies of the annual audited financial statements of the University when approved by the Board;
(c) Timely disclosure of the existence and scope of any Faculty-wide, Library- wide, Archive-wide, or University-wide planning activities which
(i) have direct financial impact on the Members; or
(ii) otherwise substantially impact on the terms and conditions of employment of the Members;
(d) Two (2) copies of the latest University budget and budget reports when released to the Board;
(e) Such other information as may be set out elsewhere in this Agreement that is required to be given.
6.4 The Association agrees to provide the University with the following information:
(a) A copy of any Association communication bulletin for Members when and in the same format as it is distributed to Members;
(b) An up-to-date copy of the Constitution and By-laws of the Association for Members;
(c) An up-to-date a list of the Executive Committee Departments/Schools that have confirmed distribution of the Association and all other standing committees of the Executive pertaining to this Bargaining Unit after changes to the composition of those committees;
final teaching schedules (d) Notice and Agenda of the Association’s General Meetings (regular and special) when and in the same format as they are distributed to Members, and Minutes of those meetings after approval;
(e) Such other information as may be set out elsewhere in this Agreement that is required to be given.
6.5 Unless otherwise provided by this Agreement, the University’s internal mail shall be deemed adequate for correspondence between the Association and the University. All communications required by per Article 19 and Article 20 shall be delivered during business hours in a manner that permits acknowledgment of receipt if requested or if required by this Agreement. Any email delivered outside of business hours shall be deemed to have been delivered at 8:30 a.m. on the next business day. The Parties agree to provide acknowledgment of receipt within forty-eight (48) hours of receipt of such communications.18.20)
Appears in 2 contracts
Sources: Collective Agreement, Collective Agreement
Correspondence and Information. 6.1 13.1 Except where otherwise specified in this Agreement, correspondence between the Association and the University arising out of this Agreement Agreement, or incidental to it thereto, shall pass between the President ▇▇▇▇▇▇▇ and the PrincipalPresident of the Association, or their designates. Such correspondence may either be delivered directly in paper or electronic form, or forwarded through the University’s internal mail service. Correspondence to the Association shall be copied to the Executive Officer or designate.
6.2 13.2 The University shall provide the Association with the following information no later than January 15, May 15, July 15, and September 15 each year (unless otherwise stipulated below) for the duration of this Agreementin a mutually agreed- upon paper or electronic format:
(a) For by the end of the calendar year, an annual list of all Members (except Term Adjuncts), an electronic list containing the name, employee ID number, appointment, ranktheir names, date of hire, categories of appointment, ranks, years of appointment to each current rank, birth date, gender, Unit(s); Facultydates, University e-mail addressaddresses, FTE and nominal and actual salary. For Term Adjunctsgenders, an electronic list containing the namesalaries, employee ID numberstipends, titleDepartments, rank, contract start and end dates, gender, Unit(s), Faculty, e-mail address, remuneration for each course, identification of course(s) and proportion of course(s) taught, remuneration for and identification of additional duties, Years of Teaching Experiencehighest degrees obtained, and Right years of Renewal/Reappointment status. The lists required highest degree;
b) by Article 6.2(a) shall be supplemented with the end of each semester, a list of the names and information of any additional Members and details of any revisions to appointments, including assignment of additional duties, for Members, as soon as practicable after such appointments or revisions are made;
(b) Years of experience (YOE) as of the preceding July 1 for all Members (except Adjuncts), provided once per year no later than September 15;
(c) An electronic list of all Members whose employment has been terminated, the date dates of terminations, such terminations and the categories of terminationterminations, such as as, but not limited to dismissal, expiration of contract, death, resignation and dismissalresignation, or retirement;
c) no later than thirty (30) days following the appointment of a new Member, a list containing the name, category of appointment, rank, salary, birthdate, gender, Department, DOE, and University address of such Member;
d) An electronic by July 1st of each year, an annual list of the names and new ranks of Members who have received promotions, Tenure and/or Promotion and the effective dates of such promotionsTenures/Promotions;
(e) An electronic by the end of the calendar year, an annual list of all Members granted leave for who are on Leave during the present Academic Year or part thereof and the type of leave grantedLeave they are on;
f) by February 1st, an annual list of all credit courses taught by Members and non-Members for the preceding Academic Year, with the following information identified: course number, semester of the class, name of the instructor(s), number of students in the class; and
g) within ten (f10) Commencing September 15days of posting, 2012, an electronic list copies of advertisements for external searches.
h) Copies of position descriptions shall be provided to the Association upon written request.
i) Copies of all Members on Long- Term Disability as of health benefit contracts shall be provided to the date the list is producedAssociation upon written request.
6.3 The j) Benefit usage rates shall be provided to the Association no more than once per year upon written request.
k) No later than February 15 of each year the University shall provide the Association with the following information:
(a) The materials provided quarterly to the Board that track the University’s financial position throughout the year;
(b) Two (2) copies of the annual audited financial statements of the University when approved by the Board;
(c) Timely disclosure of the existence and scope of any Faculty-wide, Library- wide, Archive-wide, or University-wide planning activities which
(i) have direct financial impact on the Members; or
(ii) otherwise substantially impact on the terms and conditions of employment of the Members;
(d) Two (2) copies of the latest University budget and budget reports when released to the Board;
(e) Such other information as may be set out elsewhere in this Agreement that is required to be given.
6.4 The Association agrees to provide the University with the following information:
(a) A copy of any Association communication bulletin for Members when and in the same format as it is distributed to Members;
(b) An up-to-date copy of the Constitution and By-laws of the Association for Members;
(c) An up-to-date a list of the Executive Committee Departments/Schools that have confirmed distribution of the Association and all other standing committees of the Executive pertaining to this Bargaining Unit after changes to the composition of those committees;
final teaching schedules (d) Notice and Agenda of the Association’s General Meetings (regular and special) when and in the same format as they are distributed to Members, and Minutes of those meetings after approval;
(e) Such other information as may be set out elsewhere in this Agreement that is required to be given.
6.5 Unless otherwise provided by this Agreement, the University’s internal mail shall be deemed adequate for correspondence between the Association and the University. All communications required by per Article 19 and Article 20 shall be delivered during business hours in a manner that permits acknowledgment of receipt if requested or if required by this Agreement. Any email delivered outside of business hours shall be deemed to have been delivered at 8:30 a.m. on the next business day. The Parties agree to provide acknowledgment of receipt within forty-eight (48) hours of receipt of such communications.18.20)
Appears in 2 contracts
Sources: Collective Agreement, Collective Agreement
Correspondence and Information. 6.1
13.1 Except where otherwise specified in this Agreement, correspondence between the Association and the University arising out of this Agreement Agreement, or incidental to it thereto, shall pass between the President ▇▇▇▇▇▇▇ and the PrincipalPresident of the Association, or their designates. Such correspondence may either be delivered directly in paper or electronic form, or forwarded through the University’s internal mail service. Correspondence to the Association shall be copied to the Executive Officer or designate.
6.2 13.2 The University shall provide the Association with the following information no later than January 15in a mutually agreed- upon paper or electronic format by the end of the Academic Year, May 15, July 15, and September 15 each year (unless otherwise stipulated below) for the duration of this Agreementnoted otherwise:
(a) For an annual list of all Members (except Term Adjuncts)and their names, an electronic list containing the namedates of hire, employee ID number, categories of appointment, rankranks, date years of appointment to each rankcurrent ranks, birth date, gender, Unit(s); Facultydates, University e-mail addressaddresses, FTE and nominal and actual salary. For Term Adjunctsgenders, an electronic list containing the namesalaries, employee ID numberstipends, titleDepartments, rank, contract start and end dates, gender, Unit(s), Faculty, e-mail address, remuneration for each course, identification of course(s) and proportion of course(s) taught, remuneration for and identification of additional duties, Years of Teaching Experiencehighest degrees obtained, and Right years of Renewal/Reappointment status. The lists required highest degree;
b) by Article 6.2(a) shall be supplemented with the end of each semester, a list of the names and information of any additional Members and details of any revisions to appointments, including assignment of additional duties, for Members, as soon as practicable after such appointments or revisions are made;
(b) Years of experience (YOE) as of the preceding July 1 for all Members (except Adjuncts), provided once per year no later than September 15;
(c) An electronic list of all Members whose employment has been terminated, the date dates of such terminations, and the categories of terminationterminations, such as as, but not limited to, dismissal, expiration of contract, death, resignation and dismissalresignation, or retirement;
c) no later than thirty (30) days following the appointment of a new Member, a list containing the name, category of appointment, rank, salary, birthdate, gender, Department, DOE, and University address of such Member;
d) An electronic a list of academic partner accommodation appointments;
e) a list of the names and new ranks of Members who have received promotions, Tenure and/or Promotion and the effective dates of such promotionsTenures/Promotions;
(ef) An electronic by the end of the calendar year, an annual list of all Members granted leave for who are on Leave during the present Academic Year or part thereof and the type of leave granted; andLeave they are on;
(fg) Commencing September 15, 2012by February 1st, an electronic annual list of all credit courses taught by Members on Long- Term Disability as and non-Members for the preceding Academic Year, with the following information identified: course number, semester of the date class, name of the list is produced.instructor(s), number of students in the class;
6.3 The h) within ten (10) days of posting, copies of advertisements for external searches;
i) copies of position descriptions shall be provided to the Association upon written request;
j) copies of all health benefit contracts shall be provided to the Association upon written request;
k) benefit usage rates shall be provided to the Association no more than once per year upon written request;
l) no later than March 15 of each year, the University shall provide the Association with a list of Departments/Schools that have confirmed distribution of final teaching schedules (per Article 18.22) to Members;
m) upon request, a copy of the most recent Teaching Schedule for each Department/School;
n) upon request, a copy of a Department/School’s current promulgated process for assigning teaching assistants;
o) a copy of all approved Tenure and Promotion Guidelines documents within thirty (30) days of approval; p) a list of Chairs, Acting Chairs, and Interim Chairs including their stipends, University funding allocated to research accounts, and DOE; and
q) a list of all Members who were granted a ▇▇▇▇▇▇▇ Recruitment and Retention salary increase including the amount of the increase;
13.3 The University shall provide to the Association the following information within one (1) month of the information becoming available to the body or agent that normally receives the information, unless a different time is specified below. This requirement may be satisfied by publication of the following information on a University website to which the Association has access:
(a) The materials provided quarterly to the Board that track the University’s financial position throughout the year;
(b) Two (2) copies of the annual audited financial statements of the University when they have been approved by the Board, the University’s annual audited financial statement and semesterly reports of the University, including all appendices, supplements, and ancillary documents;
(b) a copy of the approved University budget;
c) Timely disclosure when they are distributed to Board members, notice, agenda, and accompanying exhibits for public sessions of the existence meeting of the Board of Governors, and scope after approval by the Board, minutes of any Faculty-widethe previous meeting;
d) at the time of distribution, Library- widenotice of meeting, Archive-wideagenda, and a copy of the public minutes of the Senate;
e) at the time of election or University-wide planning activities which
(i) have direct financial impact appointment, the names and University addresses, if any, of all persons appointed or elected to positions on the Members; or
(ii) otherwise substantially impact on Board of Governors and the terms and conditions Senate, together with the names of employment of the Members;
(d) Two (2) copies of the latest University budget and budget reports when released all persons appointed or elected to the Board;Board of Governors or Senate committees, with any terms of reference for those committees; and
(ef) Such such other information as may be set out elsewhere in this Agreement that is required to be givenAgreement.
6.4 13.4 The Association agrees to provide the University with the following information:
(a) A a list of all persons authorized to represent the Association to the University, updated within one week of any change;
b) a list of the officers and other members of the Executive Committee of the Association, within one month of such membership being established;
c) a copy of any each Association communication bulletin for Members when and in newsletter or bulletin, at the same format as it is distributed time of issuance to Members;
(bd) An up-to-date a copy of the current Constitution and By-laws of the Association for Members;Association, as amended from time to time; and
(c) An up-to-date list of the Executive Committee of the Association and all other standing committees of the Executive pertaining to this Bargaining Unit after changes to the composition of those committees;
(d) Notice and Agenda of the Association’s General Meetings (regular and special) when and in the same format as they are distributed to Members, and Minutes of those meetings after approval;
(e) Such such other information as may be set out elsewhere in this Agreement Agreement. This information may be provided in whole or in part by publication on the Association’s public website.
13.5 It is agreed that there may be additional information needs identified between the Parties. Such additional needs will be discussed through Joint Committee, and the Parties will attempt to mutually agree on what information is required to and the dates on which such information might be givenprovided.
6.5 13.6 Unless otherwise provided for by this Agreement, the University’s internal mail shall be deemed adequate for correspondence between the Association and the University. All communications required by Article 19 and Article 20 shall be delivered during business hours in a manner that permits acknowledgment of receipt if requested or if required by this Agreement. Any email delivered outside of business hours shall be deemed to have been delivered at 8:30 a.m. on the next business day. The Parties agree to provide acknowledgment of receipt within forty-eight (48) hours of receipt of such communications.
Appears in 2 contracts
Sources: Collective Agreement, Collective Agreement
Correspondence and Information. 6.1 13.1 Except where otherwise specified in this Agreement, correspondence between the Association and the University arising out of this Agreement Agreement, or incidental to it thereto, shall pass between the President ▇▇▇▇▇▇▇ and the PrincipalPresident of the Association, or their designates. Such correspondence may either be delivered directly in paper or electronic form, or forwarded through the University’s internal mail service.
6.2 13.2 The University shall provide the Association with the following information no later than January 15, May 15, July 15, and September 15 each year (unless otherwise stipulated below) for the duration of this Agreementin a mutually agreed-upon paper or electronic format:
(a) For all Members (except Term Adjuncts)by the end of the calendar year, an electronic annual list containing the name, employee ID number, category of appointment, rank, date year of appointment to each current rank, birth date, gender, Unit(s); Faculty, University e-mail address, FTE and nominal and actual salary. For Term Adjuncts, an electronic list containing the name, employee ID number, title, rank, contract start and end dates, gender, Unit(s)salary, FacultyDepartment, e-mail address, remuneration for each course, identification of course(s) and proportion of course(s) taught, remuneration for and identification of additional duties, Years of Teaching Experiencehighest degree obtained, and Right year of Renewal/Reappointment status. The lists required highest degree;
b) by Article 6.2(a) shall be supplemented with the end of each semester, a list of the names and information of any additional Members and details of any revisions to appointments, including assignment of additional duties, for Members, as soon as practicable after such appointments or revisions are made;
(b) Years of experience (YOE) as of the preceding July 1 for all Members (except Adjuncts), provided once per year no later than September 15;
(c) An electronic list of all Members whose employment has been terminated, the date dates of terminations, such terminations and the categories of terminationterminations, such as as, but not limited to dismissal, expiration of contract, death, resignation and dismissalor retirement;
c) no later than thirty (30) days following the appointment of a new Member, a list containing the name, category of appointment, rank, salary, birthdate, gender, Department, DOE and University address of such member;
d) An electronic by July 1st of each year, an annual list of the names and new ranks of Members who have received promotions, Tenure and/or Promotion and the effective dates date of such promotionsTenure/Promotion;
(e) An electronic by the end of the calendar year, an annual list of all Members granted leave for who are on Leave during the present Academic Year or part thereof and the type of leave grantedLeave they are on;
f) by February 1st, an annual list of all credit courses taught by Members and non-Members for the preceding Academic Year, with the following information identified: course number, semester of the class, name of the instructor(s), number of students in the class; and
g) within ten (f10) Commencing September 15days of posting, 2012, an electronic list copies of all Members on Long- Term Disability as of the date the list is producedadvertisements for external searches.
6.3 13.3 The University shall provide to the Association with the following information within one month of the information becoming available to the body or agent which normally receives the information, unless a different time is specified below. This requirement may be satisfied by publication of the following information on a University website to which the Association has access:
(a) The materials provided quarterly to the Board that track the University’s financial position throughout the year;
(b) Two (2) copies of the annual audited financial statements of the University when they have been approved by the Board, including all appendices, supplements and ancillary documents, the University’s annual audited financial statement and semesterly reports of the University;
(b) a copy of the approved University budget;
c) Timely disclosure when they are distributed to Board members, notice, agenda and accompanying exhibits for public sessions of the existence meeting of the Board of Governors, and scope after approval by the Board, minutes of any Faculty-widethe previous meeting;
d) at the time of distribution, Library- widenotice of meeting, Archive-wideagenda, and a copy of the public minutes of the Senate;
e) at the time of election or University-wide planning activities which
(i) have direct financial impact appointment, the names and University addresses, if any, of all persons appointed or elected to positions on the Members; or
(ii) otherwise substantially impact on Board of Governors and the terms and conditions Senate, together with the names of employment of the Members;
(d) Two (2) copies of the latest University budget and budget reports when released all persons appointed or elected to the Board;Board of Governors or Senate committees, with any terms of reference for those committees; and
(ef) Such such other information as may be set out elsewhere in this Agreement that is required to be givenAgreement.
6.4 13.4 The Association agrees to provide the University with the following information:
(a) A a list of all persons authorized to represent the Association to the University, updated within one week of any change;
b) a list of the officers and other members of the Executive Committee of the Association, within one month of such membership being established;
c) a copy of any each Association communication bulletin for Members when and in newsletter or bulletin, at the same format as it is distributed time of issuance to Members;
(bd) An up-to-date a copy of the current Constitution and By-laws of the Association for Members;Association, as amended from time to time; and
(c) An up-to-date list of the Executive Committee of the Association and all other standing committees of the Executive pertaining to this Bargaining Unit after changes to the composition of those committees;
(d) Notice and Agenda of the Association’s General Meetings (regular and special) when and in the same format as they are distributed to Members, and Minutes of those meetings after approval;
(e) Such such other information as may be set out elsewhere in this Agreement Agreement. This information may be provided in whole or in part by publication on the Association’s public website.
13.5 It is agreed that there may be additional information needs identified between the Parties. Such additional needs will be discussed through Joint Committee, and the Parties will attempt to mutually agree on what information is required to and the dates on which such information might be givenprovided.
6.5 13.6 Unless otherwise provided by this Agreement, the University’s internal mail shall be deemed adequate for correspondence between the Association and the University. All communications required by Article 19 and Article 20 shall be delivered during business hours in a manner that permits acknowledgment of receipt if requested or if required by this Agreement. Any email delivered outside of business hours shall be deemed to have been delivered at 8:30 a.m. on the next business day. The Parties agree to provide acknowledgment of receipt within forty-eight (48) hours of receipt of such communications.
Appears in 2 contracts
Sources: Collective Agreement, Collective Agreement
Correspondence and Information. 6.1 Except where otherwise specified in this Agreement, correspondence between the Association and the University arising out of this Agreement or incidental to it thereto shall pass between the President and the PrincipalPresident of the Association, or their designates.
6.2 The University shall provide Where written notice to the Association with or the following information no later than January 15University is specified in the Agreement, May 15the University internal mail will be deemed adequate means. W here written notice to Members is specified in the Agreement, July 15internal or external mail, and September 15 each year (as appropriate, will be deemed adequate means, unless otherwise stipulated below) for the duration of specified in this Agreement:
(a) For all Members (except Term Adjuncts), an electronic list containing the name, employee ID number, appointment, rank, date of appointment to each rank, birth date, gender, Unit(s); Faculty, University e-mail address, FTE and nominal and actual salary. For Term Adjuncts, an electronic list containing the name, employee ID number, title, rank, contract start and end dates, gender, Unit(s), Faculty, e-mail address, remuneration for each course, identification of course(s) and proportion of course(s) taught, remuneration for and identification of additional duties, Years of Teaching Experience, and Right of Renewal/Reappointment status. The lists required by Article 6.2(a) shall be supplemented with the names and information of any additional Members and details of any revisions to appointments, including assignment of additional duties, for Members, as soon as practicable after such appointments or revisions are made;
(b) Years of experience (YOE) as of the preceding July 1 for all Members (except Adjuncts), provided once per year no later than September 15;
(c) An electronic list of all Members whose employment has been terminated, the date of terminations, and the categories of termination, such as expiration of contract, death, resignation and dismissal;
(d) An electronic list of the names and new ranks of Members who have received promotions, and the effective dates of such promotions;
(e) An electronic list of all Members granted leave for the present Academic Year or part thereof and the type of leave granted; and
(f) Commencing September 15, 2012, an electronic list of all Members on Long- Term Disability as of the date the list is produced.
6.3 The University shall provide the Association with the following information:
(a) The materials provided quarterly to for CAS Members:
(i) no later than thirty-five (35) days after the Board that track first day of each academic term, a list containing the name, category of appointment, the term of the contract, seniority status and seniority points, the number of terms employed by the University, birth date, address, e-mail address, telephone number, salary, sex, department, highest degree, year of highest degree, year of first degree, and University I.D. number of each Member;
(ii) teaching Online Learning courses, a list giving the Member’s financial position throughout name, Online Learning course number(s), and enrolment in each Online Learning course no later than fifteen (15) days after the yearofficial count date in each term;
(iii) in the Faculty of Music who are compensated at an hourly rate of pay, no later than thirty-five (35) days after the first day of each term, the Member’s category under 13.9.3;
(iv) providing field supervision in the Faculty of Education, a summary of the total number of schools and students each Member is responsible for supervising, no later than thirty-five (35) days after the first day of each term;
(v) in the case of an appointment or amendment to an appointment, taking effect after the beginning of an academic term, the University shall provide the above list of information for CAS Members in addendum report(s), as necessary, within ten (10) days of the previous report;
(b) Two for Part-Time Professional Librarians:
(2i) copies no later than thirty-five (35) days after the first day of each academic year (September 1), the name, category of appointment, date of appointment to the current contract, the term of the annual audited financial statements contract, number of years and months employed by the University, birth date, address, e-mail address, telephone number, salary, sex, department, highest degree, year of highest degree, year of first degree, and University I.D. number of each Member;
(ii) in the case of an appointment commencing after the beginning of the academic year, within thirty-five (35) days of the commencement of the appointment, the University when approved by shall provide the Boardabove list of information for part-time librarians;
(iii) the names of all Members whose employment has been terminated due to death, resignation, retirement, severance or dismissal, within thirty (30) days of termination;
(c) Timely disclosure of the existence and scope of any Faculty-wide, Library- wide, Archive-wide, or University-wide planning activities whichfor all Members:
(i) have direct financial impact on the Members; or
(ii) otherwise substantially impact on the terms and conditions of employment of the Members;
(d) Two (2) copies of the latest University budget and budget reports when released to the Board;
(e) Such such other information as may be set out elsewhere in this Agreement that is required to be given.
6.4 Where the University has agreed to provide notices, minutes, reports and other information from the Board and Senate and their Committees to the Association under Article 6 of the collective agreement for full-time faculty and librarians, it shall be deemed to have provided the information to the Association for the purposes of this Agreement.
6.5 The Association agrees to provide the University with the following information:
(a) A a copy of any Association communication bulletin for Members when and in the same format as it is distributed to Memberseach W LUFA Newsletter;
(b) An an up-to-date copy of the Constitution and By-laws of the Association for MembersAssociation;
(c) An an up-to-date list of the Executive Committee executive of the Association and all other standing committees of the Executive pertaining to this Bargaining Unit after changes to the composition of those committeesAssociation;
(d) Notice and Agenda of the Association’s General Meetings (regular and special) when and in the same format as they are distributed to Members, and Minutes of those meetings after approval;
(e) Such such other information as may be set out elsewhere in this Agreement that is required to be given.
6.5 Unless otherwise provided by this Agreement, the University’s internal mail shall be deemed adequate for correspondence between the Association and the University. All communications required by Article 19 and Article 20 shall be delivered during business hours in a manner that permits acknowledgment of receipt if requested or if required by this Agreement. Any email delivered outside of business hours shall be deemed to have been delivered at 8:30 a.m. on the next business day. The Parties agree to provide acknowledgment of receipt within forty-eight (48) hours of receipt of such communications.
Appears in 1 contract
Sources: Collective Agreement
Correspondence and Information.
6.1 Except where otherwise specified in this Agreement, correspondence between the Association and the University arising out of this Agreement or incidental to it shall pass between the President and the Principal, or their designates.
6.2 The University shall provide the Association with the following information no later than January 15, May 15, July 15, and September 15 each year (unless otherwise stipulated below) for the duration of this Agreement:
(a) For all Members (except Term Adjuncts), an electronic list containing the name, employee ID number, appointment, rank, date of appointment to each rank, birth date, gender, Unit(s); Faculty, University e-mail address, FTE and nominal and actual salary. For Term Adjuncts, an electronic list containing the name, employee ID number, title, rank, contract start and end dates, gender, Unit(s), Faculty, e-mail address, remuneration for each course, identification of course(s) and proportion of course(s) taught, remuneration for and identification of additional duties, Years of Teaching Experience, and Right of Renewal/Reappointment status. The lists required by Article 6.2(a) shall be supplemented with the names and information of any additional Members and details of any revisions to appointments, including assignment of additional duties, for Members, as soon as practicable after such appointments or revisions are made;
(b) Years of experience (YOE) as of the preceding July 1 for all Members (except Adjuncts), provided once per year no later than September 15;
(c) An electronic list of all Members whose employment has been terminated, the date of terminations, and the categories of termination, such as expiration of contract, death, resignation and dismissal;
(d) An electronic list of the names and new ranks of Members who have received promotions, and the effective dates of such promotions;
(e) An electronic list of all Members granted leave for the present Academic Year or part thereof and the type of leave granted; and
(f) Commencing September 15, 2012, an electronic list of all Members on Long- Term Disability as of the date the list is produced.
6.3 The University shall provide the Association with the following information:
(a) Approved minutes of the Pension Committee, the audited and other reports concerning the pension and benefit plans, and two (2) copies of the current plan and any amendments to the plan;
(b) The materials provided quarterly to the Board that track the University’s financial position throughout the year;
(c) Two (2) copies of the annual audited financial statements of the University when approved by the Board;
(d) Timely disclosure of the existence and scope of any Faculty-wide, Library- wide, Archive-wide, or University-wide planning activities which
(i) have direct financial impact on the Members; or
(ii) otherwise substantially impact on the terms and conditions of employment of the Members;
(e) Two (2) copies of the latest University budget and budget reports when released to the Board;
(f) Such other information as may be set out elsewhere in this Agreement that is required to be given.
6.3 The University shall provide the Association with the following information:
(a) The materials provided quarterly to the Board that track the University’s financial position throughout the year;
(b) Two (2) copies of the annual audited financial statements of the University when approved by the Board;
(c) Timely disclosure of the existence and scope of any Faculty-wide, Library- Library-wide, Archive-wide, or University-wide planning activities which
(i) have direct financial impact on the Members; or
(ii) otherwise substantially impact on the terms and conditions of employment of the Members;
(d) Two (2) copies of the latest University budget and budget reports when released to the Board;
(e) Such other information as may be set out elsewhere in this Agreement that is required to be given.
6.4 The Association agrees to provide the University with the following information:
(a) A copy of any Association communication bulletin for Members when and in the same format as it is distributed to Members;
(b) An up-to-date copy of the Constitution and By-laws of the Association for Members;
(c) An up-to-date list of the Executive Committee of the Association and all other standing committees of the Executive pertaining to this Bargaining Unit after changes to the composition of those committees;
(d) Notice and Agenda of the Association’s General Meetings (regular and special) when and in the same format as they are distributed to Members, and Minutes of those meetings after approval;
(e) Such other information as may be set out elsewhere in this Agreement that is required to be given.
6.5 Unless otherwise provided by this Agreement, the University’s internal mail shall be deemed adequate for correspondence between the Association and the University. All communications required by Article 19 and Article 20 shall be delivered during business hours in a manner that permits acknowledgment of receipt if requested or if required by this Agreement. Any email delivered outside of business hours shall be deemed to have been delivered at 8:30 a.m. on the next business day. The Parties agree to provide acknowledgment of receipt within forty-eight (48) hours of receipt of such communications.
Appears in 1 contract
Sources: Collective Agreement
Correspondence and Information. 6.1 Except where otherwise specified in this Agreement, correspondence between the Association and the University arising out of this Agreement or incidental to it shall pass between the President and the Principal, or their designates.
6.2 13.2 The University shall provide the Association with the following information no later than January 15, May 15, July 15, and September 15 each year (unless otherwise stipulated below) for the duration of this Agreementin a mutually agreed-upon paper or electronic format:
(a) For by the end of the calendar year, an annual list of all Members (except Term Adjuncts)containing their names, an electronic list containing the namedate of hire, employee ID number, categories of appointment, rank, date years of appointment to each current rank, birth date, gender, Unit(s); Facultydates, University e-mail addressaddresses, FTE genders, salaries, stipends, Department, highest degrees obtained and nominal and actual salary. For Term Adjunctsyear of highest degree.
b) by the end of each semester, an electronic a list containing the name, employee ID number, title, rank, contract start and end dates, gender, Unit(s), Faculty, e-mail address, remuneration for each course, identification of course(s) and proportion of course(s) taught, remuneration for and identification of additional duties, Years of Teaching Experience, and Right of Renewal/Reappointment status. The lists required by Article 6.2(a) shall be supplemented with the names and information of any additional Members and details of any revisions to appointments, including assignment of additional duties, for Members, as soon as practicable after such appointments or revisions are made;
(b) Years of experience (YOE) as of the preceding July 1 for all Members (except Adjuncts), provided once per year no later than September 15;
(c) An electronic list of all Members whose employment has been terminated, the date dates of terminations, such terminations and the categories of terminationterminations, such as as, but not limited to dismissal, expiration of contract, death, resignation and dismissalresignation, or retirement;
c) no later than thirty (30) days following the appointment of a new Member, a list containing the name, category of appointment, rank, salary, birthdate, gender, Department, DOE, and University address of such Member;
d) An electronic by July 1st of each year, an annual list of the names and new ranks of Members who have received promotions, Tenure and/or Promotion and the effective dates of such promotionsTenures/Promotions;
(e) An electronic by the end of the calendar year, an annual list of all Members granted leave for who are on Leave during the present Academic Year or part thereof and the type of leave grantedLeave they are on;
f) by February 1st, an annual list of all credit courses taught by Members and non- Members for the preceding Academic Year, with the following information identified: course number, semester of the class, name of the instructor(s), number of students in the class; and
g) within ten (f10) Commencing September 15days of posting, 2012, an electronic list copies of advertisements for external searches.
h) copies of position descriptions shall be provided to the Association upon written request.
i) copies of all Members on Long- Term Disability as of health benefit contracts shall be provided to the date the list is producedAssociation upon written request.
6.3 The j) benefit usage rates shall be provided to the Association no more than once per year upon written request.
k) no later than February 15 of each year the University shall provide the Association with the following information:
a list of departments/schools that have confirmed distribution of final teaching schedules (aper Article 18.20) The materials provided quarterly to the Board that track the University’s financial position throughout the year;
(b) Two (2) copies of the annual audited financial statements of the University when approved by the Board;
(c) Timely disclosure of the existence and scope of any Faculty-wide, Library- wide, Archive-wide, or University-wide planning activities which
(i) have direct financial impact on the Members; or
(ii) otherwise substantially impact on the terms and conditions of employment of the Members;
(d) Two (2) copies of the latest University budget and budget reports when released to the Board;
(e) Such other information as may be set out elsewhere in this Agreement that is required to be given.
6.4 The Association agrees to provide the University with the following information:
(a) A copy of any Association communication bulletin for Members when and in the same format as it is distributed to Members;
(b) An up-to-date copy of the Constitution and By-laws of the Association for Members;
(c) An up-to-date list of the Executive Committee of the Association and all other standing committees of the Executive pertaining to this Bargaining Unit after changes to the composition of those committees;
(d) Notice and Agenda of the Association’s General Meetings (regular and special) when and in the same format as they are distributed to Members, and Minutes of those meetings after approval;
(e) Such other information as may be set out elsewhere in this Agreement that is required to be given.
6.5 Unless otherwise provided by this Agreement, the University’s internal mail shall be deemed adequate for correspondence between the Association and the University. All communications required by Article 19 and Article 20 shall be delivered during business hours in a manner that permits acknowledgment of receipt if requested or if required by this Agreement. Any email delivered outside of business hours shall be deemed to have been delivered at 8:30 a.m. on the next business day. The Parties agree to provide acknowledgment of receipt within forty-eight (48) hours of receipt of such communications.
Appears in 1 contract
Sources: Memorandum of Settlement
Correspondence and Information. 6.1
13.1 Except where otherwise specified in this Agreement, correspondence between the Association and the University arising out of this Agreement Agreement, or incidental to it thereto, shall pass between the President ▇▇▇▇▇▇▇ and the PrincipalPresident of the Association, or their designates. Such correspondence may either be delivered directly in paper or electronic form, or forwarded through the University’s internal mail service.
6.2 13.2 The University shall provide the Association with the following information no later than January 15, May 15, July 15, and September 15 each year (unless otherwise stipulated below) for the duration of this Agreementin a mutually agreed-upon paper or electronic format:
(a) For by the end of the calendar year, an annual list of all Members (except Term Adjuncts)containing their names, an electronic list containing the name, employee ID number, categories of appointment, rankranks, date years of appointment to each current rank, birth date, gender, Unit(s); Facultydates, University e-mail addressaddresses, FTE and nominal and actual salary. For Term Adjunctsgenders, an electronic list containing the namesalaries, employee ID numberDepartments, title, rank, contract start and end dates, gender, Unit(s), Faculty, e-mail address, remuneration for each course, identification of course(s) and proportion of course(s) taught, remuneration for and identification of additional duties, Years of Teaching Experiencehighest degrees obtained, and Right years of Renewal/Reappointment status. The lists required highest degree;
b) by Article 6.2(a) shall be supplemented with the end of each semester, a list of the names and information of any additional Members and details of any revisions to appointments, including assignment of additional duties, for Members, as soon as practicable after such appointments or revisions are made;
(b) Years of experience (YOE) as of the preceding July 1 for all Members (except Adjuncts), provided once per year no later than September 15;
(c) An electronic list of all Members whose employment has been terminated, the date dates of terminations, such terminations and the categories of terminationterminations, such as as, but not limited to dismissal, expiration of contract, death, resignation and dismissalresignation, or retirement;
c) no later than thirty (30) days following the appointment of a new Member, a list containing the name, category of appointment, rank, salary, birthdate, gender, Department, DOE, and University address of such Member;
d) An electronic by July 1st of each year, an annual list of the names and new ranks of Members who have received promotions, Tenure and/or Promotion and the effective dates of such promotionsTenures/Promotions;
(e) An electronic by the end of the calendar year, an annual list of all Members granted leave for who are on Leave during the present Academic Year or part thereof and the type of leave grantedLeave they are on;
f) by February 1st, an annual list of all credit courses taught by Members and non-Members for the preceding Academic Year, with the following information identified: course number, semester of the class, name of the instructor(s), number of students in the class; and
g) within ten (f10) Commencing September 15days of posting, 2012, an electronic list copies of advertisements for external searches.
h) Copies of position descriptions shall be provided to the Association upon written request.
i) Copies of all Members on Long- Term Disability as of health benefit contracts shall be provided to the date the list is producedAssociation upon written request.
6.3 j) Benefit usage rates shall be provided to the Association no more than once per year upon written request.
13.3 The University shall provide to the Association with the following information within one month of the information becoming available to the body or agent that normally receives the information, unless a different time is specified below. This requirement may be satisfied by publication of the following information on a University website to which the Association has access:
(a) The materials provided quarterly to the Board that track the University’s financial position throughout the year;
(b) Two (2) copies of the annual audited financial statements of the University when they have been approved by the Board, the University’s annual audited financial statement and semesterly reports of the University, including all appendices, supplements and ancillary documents;
(b) a copy of the approved University budget;
c) Timely disclosure when they are distributed to Board members, notice, agenda, and accompanying exhibits for public sessions of the existence meeting of the Board of Governors, and scope after approval by the Board, minutes of any Faculty-widethe previous meeting;
d) at the time of distribution, Library- widenotice of meeting, Archive-wideagenda, and a copy of the public minutes of the Senate;
e) at the time of election or University-wide planning activities which
(i) have direct financial impact appointment, the names and University addresses, if any, of all persons appointed or elected to positions on the Members; or
(ii) otherwise substantially impact on Board of Governors and the terms and conditions Senate, together with the names of employment of the Members;
(d) Two (2) copies of the latest University budget and budget reports when released all persons appointed or elected to the Board;Board of Governors or Senate committees, with any terms of reference for those committees; and
(ef) Such such other information as may be set out elsewhere in this Agreement that is required to be givenAgreement.
6.4 13.4 The Association agrees to provide the University with the following information:
(a) A a list of all persons authorized to represent the Association to the University, updated within one week of any change;
b) a list of the officers and other members of the Executive Committee of the Association, within one month of such membership being established;
c) a copy of any each Association communication bulletin for Members when and in newsletter or bulletin, at the same format as it is distributed time of issuance to Members;
(bd) An up-to-date a copy of the current Constitution and By-laws of the Association for Members;Association, as amended from time to time; and
(c) An up-to-date list of the Executive Committee of the Association and all other standing committees of the Executive pertaining to this Bargaining Unit after changes to the composition of those committees;
(d) Notice and Agenda of the Association’s General Meetings (regular and special) when and in the same format as they are distributed to Members, and Minutes of those meetings after approval;
(e) Such such other information as may be set out elsewhere in this Agreement Agreement. This information may be provided in whole or in part by publication on the Association’s public website.
13.5 It is agreed that there may be additional information needs identified between the Parties. Such additional needs will be discussed through Joint Committee, and the Parties will attempt to mutually agree on what information is required to and the dates on which such information might be givenprovided.
6.5 13.6 Unless otherwise provided for by this Agreement, the University’s internal mail shall be deemed adequate for correspondence between the Association and the University. All communications required by Article 19 and Article 20 shall be delivered during business hours in a manner that permits acknowledgment of receipt if requested or if required by this Agreement. Any email delivered outside of business hours shall be deemed to have been delivered at 8:30 a.m. on the next business day. The Parties agree to provide acknowledgment of receipt within forty-eight (48) hours of receipt of such communications.
Appears in 1 contract
Sources: Collective Agreement