Common use of Correspondence and Information Clause in Contracts

Correspondence and Information. 9.1 All correspondence between the University and the Union relating to matters covered by this Agreement, except as otherwise specified in this Agreement, will pass between the President of the Union and the Director, Employee/Labour Relations or their designates. 9.2 Where written notice is specified in this Agreement, e-mail will be deemed adequate means, unless otherwise specified in this Agreement. 9.3 The University will provide the Union with the following information in electronic form: (a) annually on or before the 15th of January in each year: (i) a listing containing the names of all employees in the bargaining unit including their job title, Librarian level, employee type (per Article 3.02, Types of Employees), employee identification number, department, campus address, gender, employment start date, home address, home telephone number, workplace email address, gross annual salary, and latest hire date, if applicable; (ii) a listing of all new hires and their employee type (per Article 3.02), terminations, including resignations and retirements, and leaves per Article 17, Leaves of Absence and Article 23, Organizational and Professional Development; and, (iii) a listing of all employees who are currently on, or have been on, salary continuance or long term disability (per Article 16, Absence Due to Illness/Injury), in the previous 12 months; (b) notification of deaths of any current employee; and, (c) such other information as may be set out elsewhere in this Agreement that is required to be provided. 9.4 The University will provide the Union with copies of appointment letters for all new employees. 9.5 The Union agrees to provide the University with the following information in electronic form: (a) a listing of the Union Executive members and Union Stewards in accordance with Article 5.01(b), Union Representation; and, (b) such other information as may be set out elsewhere in this Agreement that is required to be given. 9.6 The Parties are relieved of their respective obligations in Articles 9.03, 9.04 and 9.05 to the extent that the relevant information is readily accessible to the other Party electronically.

Correspondence and Information. 9.1 9.01 All correspondence between the University Employer and the Union Unifor Local 5555 relating to matters covered by this Agreement, except as otherwise specified in this Agreement, will pass between the President of the Union Unifor Local 5555 and the DirectorAssistant Vice-President and Chief Human Resources Officer, Employee/Labour Relations or their designates. 9.2 9.02 Where written notice is specified in this Agreement, e-the University’s internal mail will be deemed adequate means, unless otherwise specified in this Agreement. 9.3 9.03 The University Employer will provide the Union Unifor Local 5555 with the following information in electronic formform on a monthly basis: (a) annually on or before the 15th of January in each year: (i) a listing list containing the names of all employees every Employee in the bargaining unit Bargaining Unit, including their job titletitle and classification, Librarian level, employee type (per Article 3.02, Types of Employees), employee Employee identification number, department, campus address including building and room number, and, if available, full street/mailing address, salutation, gender, employment start date, home address, home telephone number, workplace email address, gross annual salaryhourly rate, and latest hire date, if applicablepayroll status; (iib) a listing of all new hires and their employee Employee type (per Article 3.02), and terminations, including resignations and retirements, and leaves per Article 17, Leaves of Absence and Article 23, Organizational and Professional Development; and,; (iiic) notification by e-mail of deaths of current Employees and of Employees moving outside the Bargaining Unit; (d) upon request, a listing of all employees Employees who are currently on, or on medical leave and have been on, salary continuance for a month or long term disability (per Article 16, Absence Due to Illness/Injury), in the previous 12 months;more; and (b) notification of deaths of any current employee; and, (ce) such other information as may be set out elsewhere in this Agreement that is required to be providedgiven. 9.4 9.04 The University Employer will provide Unifor Local 5555 with a list containing: (a) the Union pensionable service start date of every Employee enrolled in the Pension Plan. (b) a list of members enrolled in the RRSP contributory plan. 9.05 The Employer will provide Unifor Local 5555 with copies of appointment letters for all new employeesEmployees on or before the start date of the appointment. Appointment letters will include reference to either a job posting number or a note that there was an agreement to waive the posting requirement, as applicable. 9.5 9.06 The Union Employer will provide Unifor Local 5555 with copies of letters, to the extent they may exist, for all Employees who take a leave of absence. 9.07 Unifor Local 5555 agrees to provide the University Employer with the following information in electronic form: (a) a listing of the Union Executive members Representatives and Union Stewards of Unifor Local 5555 Unit 5 in accordance with Article 5.01(b5.02(a), Union Representation; and, (b) such other information as may be set out elsewhere in this Agreement that is required to be given. 9.6 The Parties are relieved of their respective obligations in Articles 9.03, 9.04 and 9.05 to the extent that the relevant information is readily accessible to the other Party electronically.

Correspondence and Information. 9.1 9.01 All correspondence between the University Employer and the Union CAW Local 555 relating to matters covered by this Agreement, except as otherwise specified in this Agreement, will pass between the President of the Union CAW Local 555 and the DirectorAssociate Vice-President and Chief Human Resources Officer, Employee/Labour Relations or their designates. 9.2 9.02 Where written notice is specified in this Agreement, e-the University’s internal mail will be deemed adequate means, unless otherwise specified in this Agreement. 9.3 9.03 The University Employer will provide the Union CAW Local 555 with the following information in electronic formform every 4 weeks: (a) annually on or before the 15th of January in each year: (i) a listing list containing the names of all employees Employees in the bargaining unit including Bargaining Unit, their job titletitle and classification, Librarian leveljob evaluation score, employee type (per Article 3.02, Types of Employees), employee Employee identification number, department, campus address, salutation, gender, employment start date, home address, home telephone number, workplace email address, gross annual salary, hourly rate with corresponding Grade and latest hire date, if applicableStep and regular weekly hours; (iib) a listing of all new hires and their employee Employee type (per Article 3.02), terminations, including resignations and retirements, and leaves per Article 17, Leaves of Absence and Article 23, Organizational and Professional Development; and,leaves; (iiic) a listing of all employees who are currently on, or have been on, salary continuance or long term disability (per Article 16, Absence Due to Illness/Injury), in the previous 12 monthsLimited Term Employees with start and end dates; (bd) notification by e-mail of deaths of any current employeeEmployees and of Employees moving outside the Bargaining Unit; (e) a listing of all Employees who are on Salary Continuance and have been for a month or more; and, (cf) such other information as may be set out elsewhere in this Agreement that is required to be providedgiven. 9.4 9.04 The University Employer will provide the Union CAW Local 555 with copies of appointment letters for all new employeesEmployees. Appointment letters will include reference to either a job posting number or an agreement to waive the posting requirement, as applicable. 9.5 The Union 9.05 CAW Local 555 agrees to provide the University Employer with the following information in electronic form: (a) a listing of the Union Executive members Representatives and Union Stewards of CAW Local 555 in accordance with Article 5.01(b), Union Representation; and, (b) such other information as may be set out elsewhere in this Agreement that is required to be given. 9.6 The Parties are relieved of their respective obligations in Articles 9.03, 9.04 and 9.05 to the extent that the relevant information is readily accessible to the other Party electronically.

Correspondence and Information. 9.1 9.01 All correspondence between the University Employer and the Union Unifor Local 5555 relating to matters covered by this Agreement, except as otherwise specified in this Agreement, will pass between the President of the Union Unifor Local 5555 and the Director, Employee/Labour Relations or their designates. 9.2 9.02 Where written notice is specified in this Agreement, e-the University’s internal mail will be deemed adequate means, unless otherwise specified in this Agreement. 9.3 9.03 The University Employer will provide the Union Unifor Local 5555 with the following information monthly in electronic and written form: (a) annually on or before the 15th of January in each year: (i) a listing containing the names of all employees in the bargaining unit including Bargaining Unit, their job title, Librarian level, employee type (per Article 3.02, Types of Employees)title and classification, employee identification number, department, campus address, salutation, gender, employment start date, home address, home telephone number, workplace email address, gross annual salary, hourly rate and latest hire date, if applicableregular monthly hours; (iib) a listing of all new hires and their employee type (per Article 3.02)job title, terminations, including resignations and retirements, and leaves per Article 17, Leaves of Absence and Article 23, Organizational and Professional Development; and,leaves; (iiic) notification by e-mail of deaths of current employees and of employees moving outside the Bargaining Unit; (d) a listing of all employees who are currently on, or participating in the Sick Leave Indemnity Program in accordance with Article 30.05 and have been on, salary continuance for a month or long term disability (per Article 16, Absence Due to Illness/Injury), in the previous 12 months;more; and (b) notification of deaths of any current employee; and, (ce) such other information as may be set out elsewhere in this Agreement that is required to be providedgiven. 9.4 9.04 The University Employer will provide the Union Unifor Local 5555 with copies of appointment letters for all new employees. Appointment letters will include reference to either a job posting number or an agreement to waive the posting requirement, as applicable. 9.5 The Union 9.05 Unifor Local 5555 agrees to provide the University Employer with the following information in electronic form: (a) a listing of the Union Executive members committee members, Union Representatives and Union Stewards of Unifor Local 5555 in accordance with Article 5.01(b), Union Representation5.01; and, (b) such other information as may be set out elsewhere in this Agreement that is required to be given. 9.6 9.06 The Parties are relieved of their respective obligations in Articles 9.03, 9.04 9.04, and 9.05 to the extent that the relevant information is readily accessible to the other Party electronically.

Correspondence and Information. 9.1 ‌ 9.01 All correspondence between the University Employer and the Union CAW Local 555 relating to matters covered by this Agreement, except as otherwise specified in this Agreement, will pass between the President of the Union CAW Local 555 and the Director, Employee/Labour Relations Chief Human Resources Officer or their designates. 9.2 9.02 Where written notice is specified in this Agreement, e-the University’s internal mail will be deemed adequate means, unless otherwise specified in this Agreement. 9.3 9.03 The University Employer will provide the Union CAW Local 555 with the following information in electronic formand written form commencing on the second regular pay date immediately following the date of ratification and every 4 weeks thereafter: (a) annually on or before the 15th of January in each year: (i) a listing containing the names of all employees in the bargaining unit including Bargaining Unit, their job title, Librarian level, employee type (per Article 3.02, Types of Employees)title and classification, employee identification number, department, campus address, salutation, gender, employment start date, home address, home telephone number, workplace email address, gross annual salary, hourly rate and latest hire date, if applicableregular monthly hours; (iib) a listing of all new hires and their employee type (per Article 3.02)job title, terminations, including resignations and retirements, and leaves per Article 17, Leaves of Absence and Article 23, Organizational and Professional Development; and,leaves; (iiic) notification by e-mail of deaths of current employees and of employees moving outside the Bargaining Unit; (d) a listing of all employees who are currently on, or participating in the Sick Leave Indemnity Program in accordance with Article 30.05 and have been on, salary continuance for a month or long term disability (per Article 16, Absence Due to Illness/Injury), in the previous 12 months;more; and (b) notification of deaths of any current employee; and, (ce) such other information as may be set out elsewhere in this Agreement that is required to be providedgiven. 9.4 9.04 The University Employer will provide the Union CAW Local 555 with copies of appointment letters for all new employees. 9.5 The Union 9.05 CAW Local 555 agrees to provide the University Employer with the following information in electronic form: (a) a listing of the Union Executive members committee members, Union Representatives and Union Stewards of CAW Local 555 in accordance with Article 5.01(b), Union Representation5.01; and, (b) such other information as may be set out elsewhere in this Agreement that is required to be given. 9.6 The 9.06 If mutually agreed, the Parties are relieved of their respective obligations in Articles 9.03, 9.04 9.04, and 9.05 to the extent that the relevant information is readily accessible to the other Party electronically.

Correspondence and Information. 9.1 ‌ 9.01 All correspondence between the University and the Union relating to matters covered by this Agreement, except as otherwise specified in this Agreement, will pass between the President of the Union and the Director, Employee/Labour Relations or their designates. 9.2 9.02 Where written notice is specified in this Agreement, e-mail will be deemed adequate means, unless otherwise specified in this Agreement. 9.3 9.03 The University will provide the Union with the following information in electronic form: (a) annually on or before the 15th of January in each year: (i) a listing containing the names of all employees in the bargaining unit including their job title, Librarian level, employee type (per Article 3.02, Types of Employees), employee identification number, department, campus address, gender, employment start date, home address, home telephone number, workplace email address, gross annual salary, and latest hire date, if applicable; (ii) a listing of all new hires and their employee type (per Article 3.02), terminations, including resignations and retirements, and leaves per Article 17, Leaves of Absence and Article 23, Organizational and Professional Development; and, (iii) a listing of all employees who are currently on, or have been on, salary continuance or long term disability (per Article 16, Absence Due to Illness/Injury), in the previous 12 months; (b) notification of deaths of any current employee; and, (c) such other information as may be set out elsewhere in this Agreement that is required to be provided. 9.4 9.04 The University will provide the Union with copies of appointment letters for all new employees. 9.5 9.05 The Union agrees to provide the University with the following information in electronic form: (a) a listing of the Union Executive members and Union Stewards in accordance with Article 5.01(b), Union Representation; and, (b) such other information as may be set out elsewhere in this Agreement that is required to be given. 9.6 9.06 The Parties are relieved of their respective obligations in Articles 9.03, 9.04 and 9.05 to the extent that the relevant information is readily accessible to the other Party electronically.

Correspondence and Information. 9.1 9.01 All correspondence between the University Employer and the Union CAW Local 555 relating to matters covered by this Agreement, except as otherwise specified in this Agreement, will pass between the President of the Union CAW Local 555 and the DirectorAssistant Vice-President, Employee/Labour Relations Human Resources Services or their designates. 9.2 9.02 Where written notice is specified in this Agreement, e-the University’s internal mail will be deemed adequate means, unless otherwise specified in this Agreement. 9.3 9.03 The University Employer will provide the Union CAW Local 555 with the following information in electronic formform commencing on the pay date immediately following the date of ratification and every 4 weeks thereafter: (a) annually on or before the 15th of January in each year: (i) a listing containing the names of all employees Employees in the bargaining unit including Bargaining Unit, their job titletitle and classification, Librarian level, employee type (per Article 3.02, Types of Employees), employee Employee identification number, department, campus address, salutation, gender, employment start date, home address, home telephone number, workplace email address, gross annual salary, hourly rate and latest hire date, if applicableregular monthly hours; (iib) a listing of all new hires and their employee Employee type (per Article 3.02), terminations, including resignations and retirements, and leaves per Article 17, Leaves of Absence and Article 23, Organizational and Professional Development; and,leaves; (iiic) as they occur, notification of deaths of current Employees and of Employees moving outside the Bargaining Unit by e-mail; (d) a listing of all employees Employees who are currently on, or on Salary Continuance and have been on, salary continuance for a month or long term disability (per Article 16, Absence Due to Illness/Injury), in the previous 12 months;more; and (b) notification of deaths of any current employee; and, (ce) such other information as may be set out elsewhere in this Agreement that is required to be providedgiven. 9.4 9.04 The University Employer will provide the Union CAW Local 555 with copies of appointment letters for all new employeesEmployees. 9.5 The Union 9.05 CAW Local 555 agrees to provide the University Employer with the following information in electronic form: (a) a listing of the Union Executive members and Union Stewards Representatives of CAW Local 555 Unit 3 in accordance with Article 5.01(b), Union Representation; and, (b) such other information as may be set out elsewhere in this Agreement that is required to be given. 9.6 The 9.06 If mutually agreed, the Parties are relieved of their respective obligations in Articles 9.03, 9.04 and 9.05 to the extent that the relevant information is readily accessible to the other Party electronically.

Correspondence and Information. 9.1 9.01 All correspondence between the University Employer and the Union CAW Local 555 relating to matters covered by this Agreement, except as otherwise specified in this Agreement, will pass between the President of the Union CAW Local 555 and the DirectorAssistant Vice President, Employee/Labour Relations Human Resources Services or their designates. 9.2 9.02 Where written notice is specified in this Agreement, e-the University’s internal mail will be deemed adequate means, unless otherwise specified in this Agreement. 9.3 9.03 The University Employer will provide the Union CAW Local 555 with the following information in electronic and written form: (a) annually on or before the 15th of January in each year: (i) monthly, a listing containing the names of all employees Employees in the bargaining unit including Bargaining Unit, their job titletitle and classification, Librarian leveljob evaluation score, employee type (per Article 3.02, Types of Employees), employee Employee identification number, department, campus address, salutation, gender, employment start date, home address, home telephone number, workplace email address, gross annual salary, hourly rate with corresponding grade and latest hire date, if applicablestep and regular monthly hours; (iib) monthly, a listing of all new hires and their employee Employee type (per Article 3.02), terminations, including resignations and retirements, and leaves per Article 17, Leaves of Absence and Article 23, Organizational and Professional Development; and,leaves; (iiic) monthly, a listing of all employees who are currently on, or have been on, salary continuance or long term disability (per Article 16, Absence Due to Illness/Injury), in the previous 12 monthsLimited Term Employees with start and end dates; (bd) notification of deaths of any current employeeEmployees and of Employees moving outside the Bargaining Unit by e-mail as they occur; (e) monthly, commencing from the implementation of the new payroll system (HRIMS), a listing of all Employees who are currently on salary continuance for a month or more; and, (cf) such other information as may be set out elsewhere in this Agreement that is required to be providedgiven. 9.4 9.04 The University Employer will provide the Union CAW Local 555 with copies of appointment letters for all new employeesEmployees. 9.5 The Union 9.05 CAW Local 555 agrees to provide the University Employer with the following information in written and electronic form: (a) a listing of the Union Executive members Representatives of CAW Local 555 as they exist and Union Stewards in accordance with Article 5.01(b), Union Representationforthwith as they are updated; and, (b) such other information as may be set out elsewhere in this Agreement that is required to be given. 9.6 The 9.06 If mutually agreed, the Parties are relieved of their respective obligations in Articles 9.03, 9.04 and 9.05 to the extent that the relevant information is readily accessible to the other Party electronically.

Correspondence and Information. 9.1 9.01 All correspondence between the University Employer and the Union CAW Local 555 relating to matters covered by this Agreement, except as otherwise specified in this Agreement, will pass between the President of the Union CAW Local 555 and the DirectorAssistant Vice President, Employee/Labour Relations Human Resources Services or their designates. 9.2 9.02 Where written notice is specified in this Agreement, e-the University’s internal mail will be deemed adequate means, unless otherwise specified in this Agreement. 9.3 9.03 The University Employer will provide the Union CAW Local 555 with the following information in electronic and written form: (a) annually on or before the 15th of January in each year: (i) monthly, a listing containing the names of all employees Employees in the bargaining unit including Bargaining Unit, their job titletitle and classification, Librarian leveljob evaluation score, employee type (per Article 3.02, Types of Employees), employee Employee identification number, department, campus address, salutation, gender, employment start date, home address, home telephone number, workplace email address, gross annual salary, hourly rate with corresponding grade and latest hire date, if applicablestep and regular monthly hours; (iib) monthly, a listing of all new hires and their employee Employee type (per Article 3.02), terminations, including resignations and retirements, and leaves per Article 17, Leaves of Absence and Article 23, Organizational and Professional Development; and, (iii) a listing of all employees who are currently on, or have been on, salary continuance or long term disability (per Article 16, Absence Due to Illness/Injury), in the previous 12 monthsleaves; (bc) notification of deaths of any current employeeEmployees and of Employees moving outside the Bargaining Unit by e-mail as they occur; (d) monthly, commencing from the implementation of the new payroll system (HRIMS), a listing of all Employees who are currently on salary continuance for a month or more; and, (ce) such other information as may be set out elsewhere in this Agreement that is required to be providedgiven. 9.4 9.04 The University Employer will provide the Union CAW Local 555 with copies of appointment letters for all new employeesEmployees. 9.5 The Union 9.05 CAW Local 555 agrees to provide the University Employer with the following information in written and electronic form: (a) a listing of the Union Executive members Representatives of CAW Local 555 as they exist and Union Stewards in accordance with Article 5.01(b), Union Representationforthwith as they are updated; and, (b) such other information as may be set out elsewhere in this Agreement that is required to be given. 9.6 The 9.06 If mutually agreed, the Parties are relieved of their respective obligations in Articles 9.03, 9.04 and 9.05 to the extent that the relevant information is readily accessible to the other Party electronically.