Common use of Cost Thresholds Clause in Contracts

Cost Thresholds. Of the “Costs Incurred”, not more than ten percent (10%) of those funds invoiced may be used for administrative costs. Costs invoiced exceeding this threshold are unallowable and will be the responsibility of the FSMC and not the SFA. Reporting: FSMC will need to provide detailed statement of the following costs: Administrative costs, such as indirect labor spent on purchasing produce, planning, and claim reconciliation Large equipment costs (≥ $250), such as refrigerators, coolers, etc. Prior approval by DPI-SNT is required Additional guidance and requirements for the FFVP can be found in attachment A: “USDA Memo RE: Fresh Fruit and Vegetable Program Fees in FSMC Contracts.” Submission of Claims: In order for the SFA to receive reimbursement, all costs must be actual costs and supported by adequate documentation. This documentation must be submitted with the invoice. An invoice submitted to the SFA without adequate documentation will be returned to the FSMC. The FSMC will need to provide missing documentation before invoice will be paid by the SFA. SFA has a limited amount of time to submit claims to DPI-SNT for reimbursement; SFA must submit claims online to DPI-SNT for payment within sixty (60) days after the end of the claiming period.