Common use of Data Retention and Disposal Clause in Contracts

Data Retention and Disposal. Using appropriate and reliable storage media, Vendor will regularly backup data and retain such backup copies consistent with ▇▇▇▇▇▇▇▇’▇ data retention policies. At ▇▇▇▇▇▇▇▇’▇ election, Vendor will either securely destroy or transmit to ▇▇▇▇▇▇▇▇’▇ repository any backup copies of City Data. Vendor will supply ▇▇▇▇▇▇▇▇ a certificate of destruction, indicating the records disposed of, the date disposed of, and the method of disposition used. Vendor will immediately preserve the state of the data at the time of the request and place a “hold” on data destruction or disposal under its usual records retention policies of records that include data, in response to an oral or written request from ▇▇▇▇▇▇▇▇ indicating that those records may be relevant to litigation that ▇▇▇▇▇▇▇▇ reasonably anticipates. Oral requests by ▇▇▇▇▇▇▇▇ for a hold on record destruction will be reduced to writing and supplied to Vendor for its records as soon as reasonably practicable under the circumstances. ▇▇▇▇▇▇▇▇ will promptly coordinate with Vendor regarding the preservation and disposition of these records. Vendor shall continue to preserve the records until further notice by ▇▇▇▇▇▇▇▇.

Data Retention and Disposal. 1. Using appropriate and reliable storage media, Vendor will regularly backup data and retain such backup copies consistent with ▇▇▇▇▇▇▇▇’▇ data retention policies. 2. At ▇▇▇▇▇▇▇▇’▇ election, Vendor will either securely destroy or transmit to ▇▇▇▇▇▇▇▇’▇ repository any backup copies of City Data. Vendor will supply ▇▇▇▇▇▇▇▇ a certificate of destruction, indicating the records disposed of, the date disposed of, and the method of disposition used. 3. Vendor will immediately preserve the state of the data at the time of the request and place a “hold” on data destruction or disposal under its usual records retention policies of records that include data, in response to an oral or written request from ▇▇▇▇▇▇▇▇ indicating that those records may be relevant to litigation that ▇▇▇▇▇▇▇▇ reasonably anticipates. Oral requests by ▇▇▇▇▇▇▇▇ for a hold on record destruction will be reduced to writing and supplied to Vendor for its records as soon as reasonably practicable under the circumstances. ▇▇▇▇▇▇▇▇ will promptly coordinate with Vendor regarding the preservation and disposition of these records. Vendor shall continue to preserve the records until further notice by ▇▇▇▇▇▇▇▇.