Common use of Data Transfer Method Clause in Contracts

Data Transfer Method. All parties to this agreement are responsible for ensuring that appropriate security and confidentiality procedures are in place to protect the transfer, storage and use of the shared, person identifiable data. Regular flow (specify frequency)  The Provider submits details of the children eligible to free early education and care on a termly basis i.e. school term.  The Provider also submits their data for the Annual Early Years Census return by the deadline set in January.  Providers must submit their data in accordance with the deadlines set out in the claim deadlines and payment schedule, the schedule for the financial year 2020/21 can be downloaded here: ▇▇▇▇▇://▇▇▇.▇▇▇▇▇▇▇▇.▇▇▇.▇▇/beta/working-with- children/pdf/childcare-providers/free-early-education-care-funding-calendar- 20.pdf  Academies must continue to provide daily/weekly pupil data transfers to the School Data Quality Team via the automated transfer system as per the Data Sharing Agreement with the School Data Quality Team. Give full details of how the transfer will be made and what security measures will be in place. Other (please state method)  Transfer of child data from the Provider to Kirklees Council is via a secure online portal provided by Servelec. Each Provider has a secure login ▇▇▇▇▇://▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇.▇▇▇▇▇▇▇▇.▇▇▇.▇▇/SynergyWebsite_Live/  Transfer of child data from Academies to Kirklees Council is also via Groupcall Xporter and Anycomms+, authorised officers/staff have a secure login ▇▇▇▇▇://▇▇▇.▇▇▇▇▇▇▇▇.▇▇▇.▇▇/Login.aspx  Transfer of Early Years Pupil Premium eligibility confirmation from Kirklees Council to Academies is via AnyComms+, authorised officers/staff have a secure login ▇▇▇▇▇://▇▇▇.▇▇▇▇▇▇▇▇.▇▇▇.▇▇/Login.aspx  Transfer of eligibility evidence from the Provider to Kirklees Council is via a secure document upload ▇▇▇.▇▇▇▇▇▇▇▇.▇▇▇.▇▇/▇▇▇▇▇▇▇▇▇▇  Transfer from Kirklees Council to the Department for Education is via a secure online portal, authorised officers have a secure login ▇▇▇▇▇://▇▇▇▇▇▇▇▇.▇▇▇▇▇▇.▇▇▇▇▇▇▇▇▇.▇▇▇.▇▇ Has a risk assessment been carried out on the chosen methods of transfer? Yes What are the identified risks?  Council network violation  Department for Education network violation  Login details accessed by unauthorised officers/staff  Data sent to incorrect recipient Address Kirkgate Buildings, ▇▇▇▇▇ Street, Huddersfield, HD1 1BY Responsible Managers ▇▇▇▇▇▇ ▇▇▇/▇▇▇▇ ▇’▇▇▇▇▇▇ Contact number ▇▇▇▇▇ ▇▇▇▇▇▇ Review Date January 2021

Data Transfer Method. All parties to this agreement are responsible for ensuring that appropriate security and confidentiality procedures are in place to protect the transfer, storage and use of the shared, person identifiable data. Regular flow (specify frequency)  The Provider submits details of the children eligible to free early education and care on a termly basis i.e. school term.  The Provider also submits their data for the Annual Early Years Census return by the deadline set in January.  Providers must submit their data in accordance with the deadlines set out in the claim deadlines and payment schedule, the schedule for the financial year 2020/21 2019/20 can be downloaded here: ▇▇▇▇▇://▇▇▇.▇▇▇▇▇▇▇▇.▇▇▇.▇▇/beta/working-with- children/pdf/childcare-providers/free-early-education-care-funding-calendar- 20.pdf calendar-19.pdf  Academies must continue to provide daily/weekly pupil data transfers to the School Data Quality Team via the automated transfer system as per the Data Sharing Agreement with the School Data Quality Team. Give full details of how the transfer will be made and what security measures will be in place. Other (please state method)  Transfer of child data from the Provider to Kirklees Council is via a secure online portal provided by Servelec. Each Provider has a secure login ▇▇▇▇▇://▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇.▇▇▇▇▇▇▇▇.▇▇▇.▇▇/SynergyWebsite_Live/ /ProviderPortal  Transfer of child data from Academies to Kirklees Council is also via Groupcall Xporter and Anycomms+, authorised officers/staff have a secure login ▇▇▇▇▇://▇▇▇.▇▇▇▇▇▇▇▇.▇▇▇.▇▇/Login.aspx  Transfer of Early Years Pupil Premium eligibility confirmation from Kirklees Council to Academies is via AnyComms+, authorised officers/staff have a secure login ▇▇▇▇▇://▇▇▇.▇▇▇▇▇▇▇▇.▇▇▇.▇▇/Login.aspx  Transfer of eligibility evidence from the Provider to Kirklees Council is via a secure document upload ▇▇▇.▇▇▇▇▇▇▇▇.▇▇▇.▇▇/▇▇▇▇▇▇▇▇▇▇  Transfer from Kirklees Council to the Department for Education is via a secure online portal, authorised officers have a secure login ▇▇▇▇▇://▇▇▇▇▇▇▇▇.▇▇▇▇▇▇.▇▇▇▇▇▇▇▇▇.▇▇▇.▇▇ Has a risk assessment been carried out on the chosen methods of transfer? Yes What are the identified risks?  Council network violation  Department for Education network violation  Login details accessed by unauthorised officers/staff  Data sent to incorrect recipient Address Kirkgate Buildings, ▇▇▇▇▇ Street, Huddersfield, HD1 1BY Responsible Managers Manager ▇▇▇▇▇▇ ▇▇▇/▇▇▇▇ ▇’▇▇▇▇▇▇ Contact number ▇▇▇▇▇ ▇▇▇▇▇▇ Review Date January 20212020