DBE System Payment Reporting. ADOT is required to collect DBE and non-DBE participation data for all Federal-aid contracts to measure DBE goal attainment and as a mechanism to monitor and track prompt payment to Subcontractors. Developer is notified that such record keeping is also required by ADOT for tracking and reporting DBE participation to USDOT. Developer shall report on a monthly basis throughout the D&C Work and any Capital Asset Replacement Work the amounts earned by and paid to all Subcontractors, DBEs and non- DBEs, working on the D&C Work or Capital Asset Replacement Work. Developer shall deliver such report to ADOT by the 15th day of each month for the preceding month in a written Monthly Progress Report submitted to ADOT using the Monthly DBE Subconsultant/Subcontractor Payment Form and Monthly Non-DBE Subconsultant/Subcontractor Payment Form. This report shall include all lower-tier subcontracting regardless of whether the DBE is under a Subcontract with another DBE. For each DBE trucking operation, Developer shall also indicate they type of trucking operation performed, the number of trucks owned/leased, the number of trucks working on-site or off-site, rate per hour/ton/load, etc., duration or amount, and total dollar value and DBE credit for trucking services for the month. Developer shall provide copies of truck leases, for verification as needed, upon request of ADOT. Developer must enter the same information by the 15th day of each month into ADOT’s web- based DBE System for payments made to DBEs and other Subcontractors for the previous month. This includes all lower-tier subcontracting regardless of whether the DBE is under a Subcontract with another DBE. The required information shall be submitted electronically in ADOT’s web-based DBE System at ▇▇▇▇▇://▇▇▇▇.▇▇▇▇▇▇▇▇▇.▇▇▇/. In addition, Developer shall require that all DBEs and Subcontractors to verify payments in the DBE System by responding to automated email generated by ADOT’s web-based DBE System each month. Developer shall actively monitor ADOT’s web-based DBE System ▇▇▇▇▇://▇▇▇▇.▇▇▇▇▇▇▇▇▇.▇▇▇/ on a regular basis to ensure that all DBE and non-DBE Subcontractors verify receipt of payment by the last day of each month for the previous month’s payment. Furthermore, Developer shall proactively work to resolve any payment discrepancies in the DBE System between payment amounts it reports and payment confirmation amounts reported by DBEs and other Subcontractors on a monthly basis. If no payments are made to DBEs and Subcontractors during a given month, Developer shall enter the dollar value “0” for that month and indicate clearly that no work was done or that no invoices were submitted by DBEs and Subcontractors that required payment during that month. Payment reporting for DBEs and Subcontractors working on the Professional Services, Construction Work and Capital Asset Replacement Work components of the Project shall be reported separately on different forms with each Monthly Progress Report and must be entered separately in ADOT’s DBE System for tracking progress toward meeting the applicable DBE Goal.
Appears in 3 contracts
Sources: Design Build Maintain Agreement, Design Build Maintain Agreement, Design Build Maintain Agreement