Delegation of Data Administrator. The Administrator is the only person from whom DVS will accept changes. Administrator responsibilities include all areas of access management for all FLEET’s authorized users, including: • Obtain a signed Authorized User Records Access Agreement; • Review with the authorized user, Policy 125-1000 Security and Confidentiality of Data and Records. After review, have the authorized user sign the Security and Confidentiality of Data and Records Access Attestation; o As part of the policy review, the administrator must review Frequently Asked Questions - Accessing Driver and Vehicle Services Data and Records with the authorized user; • Verify the identity of the authorized user via a current state issued identification (ID) or driver license (DL); • Provide the authorized user with training on the proper use and dissemination of DVS data; and • Notify authorized users at the FLEET the approved business reason for access, as specified in this agreement. • Provide the authorized user with the means for access; • Assign appropriate level of access to authorized users; • Remove access within three (3) calendar days when an authorized user no longer needs access due to an assignment change or is no longer employed by the FLEET; • Ensure authorized users receive, review, and understand DVS email updates; • Maintain the initial and annual policy attestation documentation of authorized users for five years; • When needed, provide the authorized users with training on the proper use and dissemination of DVS data; and • Cooperate with DVS on any audits concerning the access to the DVS information system.
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