Common use of Departmental Operating Record Clause in Contracts

Departmental Operating Record. A. A department director may maintain employee records necessary for program level operations. Operational records must not contain any information about an employee’s medical or psychological condition. B. Departmental records shall include records of an employee’s training, including selection for training, for the entire period of an employee’s employment and must be kept for 6 months after the employee leaves County employment. C. If an employee transfers to another department, the DFRS Chief must give the employee’s training records to the new department. D. The documents in the departmental operating record are limited to: 1. home address and phone number; 2. current job information, which may include the job description and location; 3. employee emergency contact information; 4. training records; 5. timesheet and leave data necessary to verify payroll; 6. leave records from the last 5 years; 7. performance evaluations and supporting documentation from the last 5 years; 8. commendations from the last 5 years; 9. disciplinary actions, other than written reprimands from the last 5 years; 10. documents from health care providers concerning medical appointments, light duty, or return to work, for the last 2 years. 11. Written reprimands for 12 months.