Common use of Departmental Procedures Clause in Contracts

Departmental Procedures. (a) By a method to be determined by the department (or equivalent), each department (or equivalent) shall establish by September 30 in each year a committee on promotion, in accordance with the provisions of paragraph B 1, Appendix A. (i) Except in the case of cross-appointees, the committee shall consist of the chairperson of the department and at least four (4) other faculty employees and it shall be as representative as possible of the ranks and areas of interest in the department. (ii) In all cases of formal cross-appointment, the committee shall be representative of each of the pertinent departments (or equivalent) and shall be comprised of the chairperson of each of the appropriate committees as determined in accordance with Article 10.2(a) and Article 10.2(a)(i) above, and at least one (1) other representative from each of the departments (or equivalent) at the invitation of the appropriate ▇▇▇▇(s). The appropriate ▇▇▇▇(s) shall designate a chairperson who shall be responsible for forwarding a written recommendation together with supporting evidence to the next level of consideration. (b) The ▇▇▇▇ shall inform the chairperson of all members of the department who should be automatically considered for promotion. It shall be the responsibility of the appropriate committee to assist the chairperson in the preparation of the list of all those in the department who should be automatically considered for promotion and in the obtaining and examination of all relevant information and in ensuring the curricula vitae are current, complete and correct. (c) The chairperson will submit the list of candidates to the appropriate ▇▇▇▇(s) together with a curriculum vitae for each candidate and an evaluation of: (i) the candidate's effectiveness as a teacher, as judged by the departmental procedure and in accord with Senate policy on teaching evaluation as specified in Article 26; (ii) the research and scholarly studies accomplished by the candidate; such work done since promotion or appointment to the rank the candidate holds at the time of consideration should be emphasized; (iii) the candidate's contribution to the development of his/her discipline, department, faculty, University and/or profession generally; (iv) the candidate's academic/professional contribution to the community of which he/she is a part. (d) The appropriate committee shall make its decision as to whether the committee is recommending for or against promotion and the chairperson of the committee shall so advise the candidate in writing. In the case of a recommendation against promotion the written communication will indicate to the candidate at least in which area or areas of performance the committee would expect evidence of further development before recommending in favour of promotion. (e) A candidate may at this time submit additional information to the ▇▇▇▇(s) if he/she believes his/her case not to have been adequately represented. (f) All letters of reference solicited in accordance with Article 10.1(d) and Article 10.1

Departmental Procedures. (a) By a method to be determined by the department (or equivalent), each department (or equivalent) shall establish by September 30 in each year a committee on promotion, in accordance with the provisions of paragraph B 1, Appendix A. (i) Except in the case of cross-appointees, the committee shall consist of the chairperson of the department and at least four (4) other faculty employees and it shall be as representative as possible of the ranks and areas of interest in the department. (ii) Where the appointment is more than 50% in one faculty (the ‘majority faculty’), the joint departmental committee shall have membership proportional to the weighting of the cross-appointment, and shall be chaired by a member of the majority department. The Committee shall make its recommendation to the Faculty Promotion Committee of the majority faculty, which shall make its recommendation to the University Promotions Committee. (iii) In all cases of formal cross-appointmentappointment where the appointment is divided equally between the two faculties, the committee shall be representative of each of the pertinent departments (or equivalent) and shall be comprised of the chairperson of each of the appropriate committees as determined in accordance with Article 10.2(a) and Article 10.2(a)(i) above, and at least one (1) other representative from each of the departments (or equivalent) at the invitation of the appropriate ▇▇▇▇(s). The appropriate ▇▇▇▇(s) shall designate a chairperson who shall be responsible for forwarding a written recommendation together with supporting evidence to the next level of consideration. (b) The ▇▇▇▇ shall inform the chairperson of all members of the department who should be automatically considered for promotion. It shall be the responsibility of the appropriate committee to assist the chairperson in the preparation of the list of all those in the department who should be automatically considered for promotion and in the obtaining and examination of all relevant information and in ensuring the curricula vitae are current, complete and correct. (c) The chairperson will submit the list of candidates to the appropriate ▇▇▇▇(s) together with a curriculum vitae for each candidate and an evaluation of: (i) the candidate's effectiveness as a teacher, as judged by the departmental procedure and in accord with Senate policy on teaching evaluation as specified in Article 26; (ii) the research and scholarly studies accomplished by the candidate; such work done since promotion or appointment to the rank the candidate holds at the time of consideration should be emphasized; (iii) the candidate's contribution to the development of his/her discipline, department, faculty, University and/or profession generally; (iv) the candidate's academic/professional contribution to the community of which he/she is a part. (d) The appropriate committee shall make its decision as to whether the committee is recommending for or against promotion and the chairperson of the committee shall so advise the candidate in writing. In the case of a recommendation against promotion the written communication will indicate to the candidate at least in which area or areas of performance the committee would expect evidence of further development before recommending in favour of promotion. (e) A candidate may at this time submit additional information to the ▇▇▇▇(s) if he/she believes his/her case not to have been adequately represented. (f) All letters of reference solicited in accordance with Article 10.1(d) and Article 10.1; and,

Departmental Procedures. (a) By a method to be determined by the department (or equivalent), each department (or equivalent) shall establish by September 30 in each year a committee on promotion, in accordance with the provisions of paragraph B 1, Appendix A. (i) Except in A Department shall develop procedures for promotions within the case of cross-appointees, the committee shall consist of the chairperson of the department following guidelines and at least four (4) other faculty employees and it such procedures shall be as representative as possible of published and reported to the ranks and areas of interest in the department.Union; (ii) A candidate may be nominated by any colleague within the Department or may apply directly for promotion; (iii) A faculty member may refuse nomination for promotion, or may withdraw his/her name from consideration at any time in the process; (iv) The candidate shall be excused from the consultation at every stage, unless called upon to provide information or clarification of information; (v) The candidate shall assemble a dossier of appropriate information, as noted in 21.02 (c), 21.02 (d)(iv) and/or 21.02 (d)(v). The dossier shall be checked for accuracy and completeness by both the candidate and the Chair or designate, and made available to the Department; (vi) Confidential reports of at least three (3) approved external referees are required when promotion to full professor is under consideration. In all cases identifying referees, members shall avoid conflicts of formal cross-appointmentinterest as defined in Article 18. If the candidate and the department can agree on a list of appropriate external referees, the committee ▇▇▇▇ shall choose three (3) from that list and the entire list shall be representative of each made available to the Committee. If the department and the candidate cannot agree, both shall submit lists from which the ▇▇▇▇ shall select four (4), two (2) from the candidate's list and two (2) from that of the pertinent departments department. The ▇▇▇▇ shall solicit reports from the chosen referees and submit such reports directly to the University Committee on Promotions and Tenure. The Promotions and Tenure Committee may seek information from additional external referees chosen from the lists submitted above; (or equivalentvii) The Department meeting in camera without the candidate, shall consider the application. Where a case appears problematic, the candidate shall be informed in writing of the specific concerns raised and shall be comprised afforded the opportunity to provide additional information in writing and/or in person at a Department meeting. The candidate may be accompanied by a Union representative when appearing at such a meeting; (viii) The Department shall subsequently meet in camera without the candidate to further discuss the application, and to vote on the promotion. The decision and vote shall be recorded. The Chair shall inform the candidate in writing of the chairperson of each of reasons for the appropriate committees as determined in accordance with Article 10.2(a) and Article 10.2(a)(i) aboverecommendation, and at least of any specific concerns expressed by one (1) other representative from each or more members of the departments department during the meeting. Faculty members shall defer the return of individual decanal ballots until after the results of all departmental votes have been recorded; (or equivalentix) at The Chair of the invitation Department shall forward the recommendation of the department, the recorded vote and the minority view, if any, to the candidate and the appropriate ▇▇▇▇(s). The appropriate ▇▇▇▇(s) shall designate a chairperson who shall be responsible for forwarding a written recommendation together with supporting evidence to If the next level of consideration. (b) The ▇▇▇▇ has a question about a particular submission, he/she shall inform discuss the chairperson of all members of matter with the department who should be automatically considered for promotion. It shall be the responsibility of the appropriate committee to assist the chairperson in the preparation of the list of all those in the department who should be automatically considered for promotion and in the obtaining and examination of all relevant information and in ensuring the curricula vitae are current, complete and correct. (c) The chairperson will submit the list of candidates to the appropriate ▇▇▇▇(s) together with a curriculum vitae for each candidate and an evaluation of: (i) the candidate's effectiveness as a teacher, as judged by the departmental procedure and in accord with Senate policy on teaching evaluation as specified in Article 26Chair; (iix) If the research and scholarly studies accomplished by decision is against recommending promotion, the candidate; such work done since promotion candidate may withdraw his/her name from further consideration or appointment may choose to go forward to the rank the candidate holds at the time of consideration should be emphasizedUniversity Committee on Promotions and Tenure; (iiixi) After the candidate's contribution to the development of his/her discipline, department, faculty, University and/or profession generally; (iv) the candidate's academic/professional contribution to the community of which he/she is a part. (d) The appropriate committee shall make its decision as to whether the committee is recommending for or against promotion Department votes have been recorded and the chairperson of the committee shall so advise the candidate in writing. In the case of a recommendation against promotion the written communication will indicate to the candidate at least in which area or areas of performance the committee would expect evidence of further development before recommending in favour of promotion. (e) A candidate may at this time submit additional information forwarded to the ▇▇▇▇(s) if he/she believes his/her case not , the ▇▇▇▇ will solicit from members of the Department confidential individual ballots. The ▇▇▇▇ will summarize the results of the ballots and forward to have been adequately representedthe University Committee on Promotions and Tenure all of the ballots and the prepared summary. (f) All letters of reference solicited in accordance with Article 10.1(d) and Article 10.1

Departmental Procedures. (a) By a method to be determined by the department (or equivalent), each department (or equivalent) shall establish by September 30 in each year a committee on promotion, in accordance with the provisions of paragraph B 1, Appendix A. (i) Except in A Department shall develop procedures for promotions within the case of cross-appointees, the committee shall consist of the chairperson of the department following guidelines and at least four (4) other faculty employees and it such procedures shall be as representative as possible of published and reported to the ranks and areas of interest in the department.Union; (ii) In all cases A candidate may be nominated by any colleague within the Department or may apply directly for promotion; (iii) A faculty member may refuse nomination for promotion, or may withdraw his/her name from consideration at any time in the process; (iv) The candidate shall be excused from the consultation at every stage, unless called upon to provide information or clarification of formal cross-appointmentinformation; (v) The candidate shall assemble a dossier of appropriate information, as noted in 21.02 (c), 21.02 (d)(iv) and/or 21.02 (d)(v). The dossier shall be checked for accuracy and completeness by both the candidate and the Chair or designate, and made available to the Department; (vi) Confidential reports of at least three (3) approved external referees are required when promotion to full professor is under consideration. If the candidate and the department can agree on a list of appropriate external referees, the committee ▇▇▇▇ shall choose three (3) from that list and the entire list shall be representative of each made available to the Committee. If the department and the candidate cannot agree, both shall submit lists from which the ▇▇▇▇ shall select four (4), two (2) from the candidate's list and two (2) from that of the pertinent departments department. The ▇▇▇▇ shall solicit reports from the chosen referees and submit such reports directly to the University Committee on Promotions and Tenure. The Promotions and Tenure Committee may seek information from additional external referees chosen from the lists submitted above; (or equivalentvii) The Department meeting in camera without the candidate, shall consider the application. Where a case appears problematic, the candidate shall be informed in writing of the specific concerns raised and shall be comprised afforded the opportunity to provide additional information in writing and/or in person at a Department meeting. The candidate may be accompanied by a Union representative when appearing at such a meeting; (viii) The Department shall subsequently meet in camera without the candidate to further discuss the application, and to vote on the promotion. The decision and vote shall be recorded. The Chair shall inform the candidate in writing of the chairperson of each of reasons for the appropriate committees as determined in accordance with Article 10.2(a) and Article 10.2(a)(i) aboverecommendation, and at least of any specific concerns expressed by one (1) other representative from each or more members of the departments department during the meeting. Faculty members shall defer the return of individual decanal ballots until after the results of all departmental votes have been recorded; (or equivalentix) at The Chair of the invitation Department shall forward the recommendation of the department, the recorded vote and the minority view, if any, to the candidate and the appropriate ▇▇▇▇(s). The appropriate ▇▇▇▇(s) shall designate a chairperson who shall be responsible for forwarding a written recommendation together with supporting evidence to If the next level of consideration. (b) The ▇▇▇▇ has a question about a particular submission, he/she shall inform discuss the chairperson of all members of matter with the department who should be automatically considered for promotion. It shall be the responsibility of the appropriate committee to assist the chairperson in the preparation of the list of all those in the department who should be automatically considered for promotion and in the obtaining and examination of all relevant information and in ensuring the curricula vitae are current, complete and correct. (c) The chairperson will submit the list of candidates to the appropriate ▇▇▇▇(s) together with a curriculum vitae for each candidate and an evaluation of: (i) the candidate's effectiveness as a teacher, as judged by the departmental procedure and in accord with Senate policy on teaching evaluation as specified in Article 26Chair; (iix) If the research and scholarly studies accomplished by decision is against recommending promotion, the candidate; such work done since promotion candidate may withdraw his/her name from further consideration or appointment may choose to go forward to the rank the candidate holds at the time of consideration should be emphasizedUniversity Committee on Promotions and Tenure; (iiixi) After the candidate's contribution to the development of his/her discipline, department, faculty, University and/or profession generally; (iv) the candidate's academic/professional contribution to the community of which he/she is a part. (d) The appropriate committee shall make its decision as to whether the committee is recommending for or against promotion Department votes have been recorded and the chairperson of the committee shall so advise the candidate in writing. In the case of a recommendation against promotion the written communication will indicate to the candidate at least in which area or areas of performance the committee would expect evidence of further development before recommending in favour of promotion. (e) A candidate may at this time submit additional information forwarded to the ▇▇▇▇(s) if he/she believes his/her case not , the ▇▇▇▇ will solicit from members of the Department confidential individual ballots. The ▇▇▇▇ will summarize the results of the ballots and forward to have been adequately representedthe University Committee on Promotions and Tenure all of the ballots and the prepared summary. (f) All letters of reference solicited in accordance with Article 10.1(d) and Article 10.1

Departmental Procedures. (a) By a method to be determined by the department (or equivalent), each department (or equivalent) shall establish by September 30 in each year a committee on promotion, in accordance with the provisions of paragraph B 1B1, Appendix A. (i) Except in the case of cross-appointees, the committee shall consist of the chairperson of the department and at least four (4) other faculty employees and it shall be as representative as possible of the ranks and areas of interest in the department. (ii) In all cases of formal cross-appointment, the committee shall be representative of each of the pertinent departments (or equivalent) and shall be comprised of the chairperson of each of the appropriate committees as determined in accordance with Article 10.2(a) and Article 10.2(a)(i) above, and at least one (1) other representative from each of the departments (or equivalent) at the invitation of the appropriate ▇▇▇▇(s). The appropriate ▇▇▇▇(s) shall designate a chairperson who shall be responsible for forwarding a written recommendation together with supporting evidence to the next level of consideration. (b) The ▇▇▇▇ shall inform the chairperson of all members of the department who should be automatically considered for promotion. It shall be the responsibility of the appropriate committee to assist the chairperson in the preparation of the list of all those in the department who should be automatically considered for promotion and in the obtaining and examination of all relevant information and in ensuring the curricula vitae are current, complete and correct. (c) The chairperson will submit the list of candidates to the appropriate ▇▇▇▇(s) together with a curriculum vitae for each candidate and an evaluation of: (i) the candidate's effectiveness as a teacher, as judged by the departmental procedure and in accord with Senate policy on teaching evaluation as specified in Article 26; (ii) the research and scholarly studies accomplished by the candidate; such work done since promotion or appointment to the rank the candidate holds at the time of consideration should be emphasized; (iii) the candidate's contribution to the development of his/her discipline, department, faculty, University and/or profession generally; (iv) the candidate's academic/professional contribution to the community of which he/she is a part. (d) The appropriate committee shall make its decision as to whether the committee is recommending for or against promotion and the chairperson of the committee shall so advise the candidate in writing. In the case of a recommendation against promotion the written communication will indicate to the candidate at least in which area or areas of performance the committee would expect evidence of further development before recommending in favour of promotion. (e) A candidate may at this time submit additional information to the ▇▇▇▇(s) if he/she believes his/her case not to have been adequately represented. (f) All letters Candidates may submit to the appropriate ▇▇▇▇(s) the names of reference solicited in accordance with Article 10.1(dtwo (2) and Article 10.1referees if a promotion is to Associate Professor but will submit the names of three (3) referees if the promotion is to Full Professor. The chairperson may also submit two