Common use of Departmental Procedures Clause in Contracts

Departmental Procedures. 1) Necessary forms and directions will be distributed by the Chairperson of the Reappointment/Tenure or Promotions Committees. 2) The Department Chairperson will assign at least three tenured members to receive forms when completed and to respond in writing. If this is impossible, alternate evaluators will be approved by the Reappointment/Tenure and Promotions Committees. Tenured evaluators and alternate evaluators will be rotated each year. Completed forms will be available to all tenured members of the department. 3) Tenured members and any alternate evaluators will meet with the Department Chairperson to review and discuss the information in the completed packet. Any additional information referenced during the reappointment, tenure, and promotion meeting must be produced, validated and shared with the candidate in order to be considered by the Department. In such cases, the candidate shall be immediately appraised and given the opportunity for rebuttal before further discussion and/or a vote is held. The tenured members may require additional information before taking action. This may include, but is not limited to, additional classroom observations, verification of credentials, interviews with professors, obtaining additional relevant information directly from the candidate, etc. 4) All tenured members, all approved evaluators, and the Department Chairperson, even if untenured, will vote. Candidates will not vote. 5) If a candidate is applying for reappointment/tenure and/or change in rank, a separate vote for each recommended action will be required. 6) A statement of recommendation, if unanimous, will be written by a tenured member and signed by the Department Chairperson and all tenured department members and evaluators. 7) In cases of disagreements, the Department Chairperson will assign one member to write a minority report. The majority and minority reports shall include recommendations for action and may include recommendations for improvement. These statements should be written in consultation with concurring members. Tenured members may write individual reports, if desired. Each statement must be signed by concurring tenured faculty and alternate evaluators. The candidate is free to attach comments to any part of the evaluation, including the majority and minority reports. The majority and minority reports must address the same area(s) of disagreement, but are not restricted to them. 8) All individuals who abstain from a vote for Reappointment, Tenure, and Promotion must justify the reason for the abstention in writing. 9) The completed packets, including statements and vote, will be forwarded to the Reappointment/Tenure or Promotions Committees by the Department Chairperson. The recommendation statement must be signed by the candidate to indicate that all evaluation materials have been read.

Departmental Procedures. 1) Necessary forms and directions will be distributed by the Chairperson chairperson of the Reappointment/Tenure faculty member applying for reappointment, tenure, or Promotions Committeeschange in rank. 2) The Department Chairperson chairperson will assign at least three tenured members to receive forms when completed and to respond in writing. If this is impossible, alternate evaluators will be approved by the Reappointment/Tenure and Promotions Committees. Tenured evaluators and alternate evaluators will be rotated each year. Completed forms will be available to all tenured members of the department. 3) Tenured members and any alternate evaluators will meet with the Department Chairperson chairperson to review and discuss the information in the completed packetfolder. Any additional information documents referenced during the reappointment, tenure, and promotion meeting must be produced, validated and shared with the candidate in order to be considered by the Department. In such cases, the candidate shall be immediately appraised and given the opportunity for rebuttal before further discussion and/or a vote is held. The tenured members may require additional information before taking action. This may include, but is not limited to, additional classroom observationsvisits, verification of credentials, interviews with professors, obtaining additional relevant information directly from the candidate, etc. 4) All tenured members, all approved evaluators, and the Department Chairpersonchairperson, even if untenured, will vote. Candidates will not vote. 5) If a candidate is applying for reappointment/tenure and/or change in rank, a separate vote for each recommended action will be required. 6) A statement of recommendation, if unanimous, will be written by a tenured member and signed by the Department Chairperson chairperson and all tenured department members and evaluators. 7) In cases of disagreements, the Department Chairperson chairperson will assign one member to write a minority report. The majority and minority reports shall include recommendations for action and may include recommendations for improvement. These statements should be written in consultation with concurring members. Tenured members may write individual reports, if desired. Each statement must be signed by concurring tenured faculty and alternate evaluators. The candidate is free to attach comments to any part of the evaluation, including the majority and minority reports. The majority and minority reports must address the same area(s) of disagreementissues, but are not restricted to them. 8) All individuals who abstain from a vote for Reappointment, Tenure, and Promotion must justify the reason for the abstention in writing. 9) The completed packetsfolders, including statements and vote, will be forwarded to the Reappointment/Tenure or Promotions Committees by the Department Chairpersonchairperson. The recommendation statement must be signed by the candidate to indicate that all evaluation materials have been read.