Description of the Records to Be Matched. A. Systems of Records RRB will disclose the necessary identification and earnings information from the Service and Compensation Record (SCORE) for the weekly data exchange. See the attached list of records referred to as " ," (Notification of Railroad Employee Activity file) ," (Service and Compensation Weekly file), (RRB non-earnings transaction file), “ ” (Service and Compensation Weekly Error file), and The Fed. Reg. designation for the SCORE file is RRB-5 Master File of Creditable Service and Compensation of Railroad Employees, last published at 79 Fed. Reg. 58877 on September 30, 2014. SSA will compare the identifying information from RRB records with information from the MBR, 60-0090, last fully published at 71 Fed. Reg. 1826 on January 11, 2006, and updated on December 10, 2007 (72 Fed. Reg. 69723), July 5, 2013 (78 Fed. Reg. 40542), July 3, 2018 (83 Fed. Reg. 31250-31251), and November 1, 2018 (83 Fed. Reg. 54969); and the Earnings Recording and Self-Employment Income System (MEF), 60-0059, last fully published at 71 Fed. Reg. 1819 on January 11, 2006 and updated on July 5, 2013 (78 Fed. Reg. 40542) and November 1, 2018 (83 Fed. Reg. 54969). SSA will use the railroad earnings data in the AERO. The information in this system of records may be updated during the effective period of this agreement as required by the Privacy Act. The Systems of Records involved in this computer matching program have routine uses permitting the disclosures needed to conduct this match. B. Number of Records Involved Weekly, RRB will provide an electronic file variable from 500 to 300,000 of railroad earnings records with activity to SSA. In addition, RRB will provide a daily file of approximately 100 railroad earnings records to SSA. C. Specified Data Elements Used in the Match RRB's files will contain the same identifiers as the SSA records. On a daily basis, RRB will furnish SSA with the following RRB data: • SSN; • First Name; • Middle Initial; • Surname; • Date of Birth; • Sex; • Railroad Earnings for the Worker; • Railroad Service Months; • Residual Election; • Railroad Claim Number; • Railroad Status Code; • Type of Railroad Beneficiary; and • Survivor Jurisdiction Determination. 1. The daily RRB data will be matched against the SSN, name, date of birth, and sex on the Claims Control operation. If there is a match of the identifying information, SSA will use the RRB earnings in the claims process to determine eligibility and the benefits payable. SSA will use the Railroad Claim Number and the Railroad Status Code to identify cases where SSA may be erroneously paying survivor benefits in a RRB jurisdiction case. Such cases are investigated and SSA 2. The electronic file provided weekly by RRB will contain the SSN, name, date of birth, sex, earnings data for the preceding years, residual election, service months, and type of railroad beneficiary. 3. The weekly RRB data will be matched against the SSN, name, date of birth, and sex on SSA's MBR and the MEF. If there is a match of the identifying information, SSA will use the RRB earnings data in the AERO process to reexamine the PIA of the NH. The railroad earnings will be added to the MEF. The Residual Election Code will also be added to the MEF. If the residual has been paid, SSA cannot use the railroad wage credits to pay survivor benefits. D. Starting and Completion Dates RRB and SSA will conduct the weekly and daily exchanges throughout the life of this agreement.
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Description of the Records to Be Matched. A. Systems of Records RRB will disclose the necessary identification and earnings information from the Service and Compensation Record (SCORE) for the weekly data exchange. See the attached list of records referred to as " "OSRRBWR," (Notification of Railroad Employee Activity file) "SCWEEK," (Service and Compensation Weekly file), “Q File” (RRB non-earnings transaction file)“PSRRB” at Exhibit 5, “ ” (Service and Compensation Weekly Error file), and ENTRY-Q at Exhibit 8. The Fed. Reg. designation for the SCORE file is RRB-5 Master File of Creditable Service and Compensation of Railroad Employees, last published at 79 Fed. Reg. 58877 on September 30, 2014. SSA will compare the identifying information from RRB records with information from the MBR, 60-0090, last fully published at 71 Fed. Reg. 1826 on January 11, 2006, and updated on December 10, 2007 (72 Fed. Reg. 69723), July 5, 2013 (78 Fed. Reg. 40542), July 3, 2018 (83 Fed. Reg. 31250-31251), and November 1, 2018 (83 Fed. Reg. 54969); and the Earnings Recording and Self-Employment Income System (MEF), 60-0059, last fully published at 71 Fed. Reg. 1819 on January 11, 2006 and updated on July 5, 2013 (78 Fed. Reg. 40542) and November 1, 2018 (83 Fed. Reg. 54969). SSA will use the railroad earnings data in the AERO. The information in this system of records may be updated during the effective period of this agreement as required by the Privacy Act. The Systems of Records involved in this computer matching program have routine uses permitting the disclosures needed to conduct this match.
B. Number of Records Involved Weekly, RRB will provide an electronic file variable from 500 to 300,000 of railroad earnings records with activity to SSA. In addition, RRB will provide a daily file of approximately 100 railroad earnings records to SSA.
C. Specified Data Elements Used in the Match RRB's files will contain the same identifiers as the SSA records. On a daily basis, RRB will furnish SSA with the following RRB data: • SSN; • First Name; • Middle Initial; • Surname; • Date of Birth; • Sex; • Railroad Earnings for the Worker; • Railroad Service Months; • Residual Election; • Railroad Claim Number; • Railroad Status Code; • Type of Railroad Beneficiary; and • Survivor Jurisdiction Determination.
1. The daily RRB data will be matched against the SSN, name, date of birth, and sex on the Claims Control operation. If there is a match of the identifying information, SSA will use the RRB earnings in the claims process to determine eligibility and the benefits payable. SSA will use the Railroad Claim Number and the Railroad Status Code to identify cases where SSA may be erroneously paying survivor benefits in a RRB jurisdiction case. Such cases are investigated and SSASSA provides full notice and appeal rights in the case of any beneficiary facing potential adverse benefit action.
2. The electronic file provided weekly by RRB will contain the SSN, name, date of birth, sex, earnings data for the preceding years, residual election, service months, and type of railroad beneficiary.
3. The weekly RRB data will be matched against the SSN, name, date of birth, and sex on SSA's MBR and the MEF. If there is a match of the identifying information, SSA will use the RRB earnings data in the AERO process to reexamine the PIA of the NH. The railroad earnings will be added to the MEF. The Residual Election Code will also be added to the MEF. If the residual has been paid, SSA cannot use the railroad wage credits to pay survivor benefits.
D. Starting and Completion Dates RRB and SSA will conduct the weekly and daily exchanges throughout the life of this agreement.
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