Common use of DISPOSITION OF PROPOSALS Clause in Contracts

DISPOSITION OF PROPOSALS. All materials submitted in response to this RFP will become property of Sourcewell and will become public record in accordance with Minnesota Statutes Section 13.591, after negotiations are complete. Sourcewell considers that negotiations are complete upon execution of a resulting contract. It is the proposer’s responsibility to clearly identify any data submitted that it considers to be protected. Proposer must also include a justification for the classification citing the applicable Minnesota law. Sourcewell may reject proposals that are marked confidential or nonpublic, either substantially or in their entirety. Sourcewell will not consider the prices submitted by the proposer to be confidential, proprietary, or trade secret materials. Financial information, including financial statements, provided by a proposer is not considered trade secret under the statutory definition. 10/20/2021 Addendum No. 1 Solicitation Number: RFP 113021 Solicitation Name: Firefighting Apparatus and Fire Service Vehicles Consider the following Question and Answer to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged. Question 1: Is the PDF in the zipped file on the bid details page supposed to be editable? No, the file is not designed for edits by a proposer. Refer to RFP Section IV. – Contract, for additional detail related to the Sourcewell template contract posted to the bid details page for this solicitation. End of Addendum Acknowledgement of this Addendum to RFP 113021 posted to the Sourcewell Procurement Portal on 10/20/2021 is required at the time of proposal submittal. 10/29/2021 Addendum No. 2 Solicitation Number: RFP 113021 Solicitation Name: Firefighting Apparatus and Fire Service Vehicles Consider the following Question and Answer to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged. Question 1: Are we required to have a vehicle dealer license in the state of Minnesota in order to be an awarded supplier? It is left to the discretion of each proposer to determine the licensures and supporting documentation necessary to best demonstrate their ability to serve Sourcewell and Sourcewell participating entities and to satisfy all requirements included in the RFP, contract template, and the Sourcewell Procurement Portal questionnaire tables. End of Addendum Acknowledgement of this Addendum to RFP 113021 posted to the Sourcewell Procurement Portal on 10/29/2021, is required at the time of proposal submittal. 11/11/2021 Addendum No. 3 Solicitation Number: RFP 113021 Solicitation Name: Firefighting Apparatus and Fire Service Vehicles Consider the following Question and Answer to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged. Question 1: In regard to the administrative fee, what percentage amount is assessed on each opportunity to be paid to Sourcewell? Or is it a one-time fee per acquisition? Refer to RFP Section III. B. – Administrative Fees, for directions on proposing an administrative fee. It is left to the discretion of each proposer to determine and propose an administrative fee that is consistent with its business and its industry. End of Addendum Acknowledgement of this Addendum to RFP 113021 posted to the Sourcewell Procurement Portal on 11/11/2021, is required at the time of proposal submittal. 11/20/2021 Addendum No. 4 Solicitation Number: RFP 113021 Solicitation Name: Firefighting Apparatus and Fire Service Vehicles Consider the following Questions and Answers to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged. Question 1: The RFP states Sourcewell is seeking proposals for new, remount or refurbished. Is Sourcewell looking for us to acknowledge we offer remount or refurb or are we expected to provide pricing? In the competitive process, Sourcewell will not advise a proposer on the content of the proposal. It is left to the discretion of each proposer to determine how to best articulate its offering of equipment, products, and services, propose the pricing approach that aligns with its business methods, and satisfy all requirements of the RFP. Line items #1 - 3 of the Portal questionnaire tables address legal entity and subsidiary or assumed names. Clarify whether the subsidiary names will be the brand visible to the participating entity for an awarded supplier. Determinations related to the identification of an awarded supplier’s contract on the Sourcewell website, and in related communications to participating entities, will be made after the competitive process is complete in consultation with an awarded supplier.

DISPOSITION OF PROPOSALS. All materials submitted in response to this RFP will become property of Sourcewell and will become public record in accordance with Minnesota Statutes Section 13.591, after negotiations are complete. Sourcewell considers that negotiations are complete upon execution of a resulting contract. It is the proposerProposer’s responsibility to clearly identify any data submitted that it considers to be protected. Proposer must also include a justification for the classification citing the applicable Minnesota law. Sourcewell may reject proposals that are marked confidential or nonpublic, either substantially or in their entirety. Sourcewell will not consider the prices submitted by the proposer Proposer to be confidential, proprietary, or trade secret materials. Financial information, including financial statements, provided by a proposer Proposer is not considered trade secret under the statutory definition. 10/20/2021 The Proposer understands that Sourcewell will reject proposals that are marked confidential or nonpublic, either substantially or in their entirety. 5/18/2020 Addendum No. 1 Solicitation Number: RFP 113021 063020 Solicitation Name: Firefighting Apparatus School Buses with Related Accessories, Supplies, Parts, and Fire Service Vehicles Services Consider the following Question and Answer to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged. Question 1: Is this bid only open to the PDF in the zipped file on the bid details page supposed to be editablesale of physical school bus chassis and bodies or is it also for service, parts or body work? No, the file is not designed for edits by a proposer. Refer to RFP Section IVII. – ContractB (Requested Equipment, Products and Services) for additional detail related to the Sourcewell template contract posted to the bid details page for this solicitationa description of Sourcewell’s requested equipment, products, and services. End of Addendum Acknowledgement of this Addendum to RFP 113021 063020 posted to the Sourcewell Procurement Portal on 10/20/2021 5/18/2020, is required at the time of proposal submittal. 10/29/2021 6/12/2020 Addendum No. 2 Solicitation Number: RFP 113021 063020 Solicitation Name: Firefighting Apparatus School Buses with Related Accessories, Supplies, Parts, and Fire Service Vehicles Services Consider the following Question and Answer to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged. Question 1: Are Is it possible to submit a bid for related accessories, supplies and services without a school bus (i.e., tires, batteries, parts, etc.)? Or, are we required to have submit our proposal for accessories, supplies and services with a vehicle dealer license in the state of Minnesota in order bus manufacturer? Refer to be an awarded supplier? It is left RFP Section II. B. 1. d., “Proposers may include related accessories, supplies, parts, and services to the discretion extent that the solutions are an incidental portion of each proposer the response.” A proposal of accessories, supplies, parts, or services, that is not incidental to determine the licensures and supporting documentation necessary to best demonstrate their ability to serve Sourcewell and Sourcewell participating entities and to satisfy all requirements included offering of a school bus solution of the types described in the RFPRFP Section II. B. 1. a. – c., contract template, and the Sourcewell Procurement Portal questionnaire tableswill be deemed non-responsive. End of Addendum Acknowledgement of this Addendum to RFP 113021 063020 posted to the Sourcewell Procurement Portal on 10/29/20216/12/2020, is required at the time of proposal submittal. 11/11/2021 6/17/2020 Addendum No. 3 Solicitation Number: RFP 113021 063020 Solicitation Name: Firefighting Apparatus School Buses with Related Accessories, Supplies, Parts, and Fire Service Vehicles Services Consider the following Question and Answer to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged. Question 1: In regard to What are the administrative fee, what percentage amount is assessed on each opportunity to be paid to Sourcewell? Or is it a one-time fee per acquisition? Refer to RFP Section III. B. – Administrative Fees, for directions on proposing an administrative fee. It is left to the discretion of each proposer to determine and propose an administrative fee that is consistent with its business and its industry. End of Addendum Acknowledgement of this Addendum to RFP 113021 posted to the Sourcewell Procurement Portal on 11/11/2021, is required at the time of proposal submittal. 11/20/2021 Addendum No. 4 Solicitation Number: RFP 113021 Solicitation Name: Firefighting Apparatus and Fire Service Vehicles Consider the following Questions and Answers to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged. Question 1: The RFP states Sourcewell is seeking proposals for new, remount or refurbished. Is Sourcewell looking for us to acknowledge we offer remount or refurb or are we expected to provide pricing? In the competitive process, Sourcewell will not advise a proposer specific details on the content of the proposal. It is left to the discretion of each proposer to determine how to best articulate its offering of equipment, products, and services, propose the pricing approach that aligns with its business methods, and satisfy all requirements of the RFP. Line items #1 - 3 of the Portal questionnaire tables address legal entity and subsidiary or assumed names. Clarify whether the subsidiary names will be the brand visible to the participating entity for an awarded supplier. Determinations related to the identification of an awarded supplier’s contract on the Sourcewell website, and in related communications to participating entities, will be made after the competitive process is complete in consultation with an awarded supplier.bid?

DISPOSITION OF PROPOSALS. All materials submitted in response to this RFP will become property of Sourcewell and will become public record in accordance with Minnesota Statutes Section 13.591, after negotiations are complete. Sourcewell considers that negotiations are complete upon execution of a resulting contract. It is the proposerProposer’s responsibility to clearly identify any data submitted that it considers to be protected. Proposer must also include a justification for the classification citing the applicable Minnesota law. Sourcewell may reject proposals that are marked confidential or nonpublic, either substantially or in their entirety. Sourcewell will not consider the prices submitted by the proposer Proposer to be confidential, proprietary, or trade secret materials. Financial information, including financial statements, provided by a proposer Proposer is not considered trade secret under the statutory definition. 10/20/2021 The Proposer understands that Sourcewell will reject proposals that are marked confidential or nonpublic, either substantially or in their entirety. 2/18/2021 Addendum No. 1 Solicitation Number: RFP 113021 032521 Solicitation Name: Firefighting Apparatus Aftermarket Vehicle Parts and Fire Service Vehicles Consider the following Question and Answer to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged. Question 1: Is the PDF in the zipped file on the bid details page supposed to be editable? No, the file is not designed for edits by a proposer. Refer to RFP Section IV. – Contract, for additional detail related to the Sourcewell template contract posted to the bid details page for this solicitation. End of Addendum Acknowledgement of this Addendum to RFP 113021 posted to the Sourcewell Procurement Portal on 10/20/2021 is required at the time of proposal submittal. 10/29/2021 Addendum No. 2 Solicitation Number: RFP 113021 Solicitation Name: Firefighting Apparatus and Fire Service Vehicles Consider the following Question and Answer to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged. Question 1: Are we required to have a vehicle dealer license in the state of Minnesota in order to be an awarded supplier? It is left to the discretion of each proposer to determine the licensures and supporting documentation necessary to best demonstrate their ability to serve Sourcewell and Sourcewell participating entities and to satisfy all requirements included in the RFP, contract template, and the Sourcewell Procurement Portal questionnaire tables. End of Addendum Acknowledgement of this Addendum to RFP 113021 posted to the Sourcewell Procurement Portal on 10/29/2021, is required at the time of proposal submittal. 11/11/2021 Addendum No. 3 Solicitation Number: RFP 113021 Solicitation Name: Firefighting Apparatus and Fire Service Vehicles Consider the following Question and Answer to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged. Question 1: In regard to the administrative fee, what percentage amount is assessed on each opportunity to be paid to Sourcewell? Or is it a one-time fee per acquisition? Refer to RFP Section III. B. – Administrative Fees, for directions on proposing an administrative fee. It is left to the discretion of each proposer to determine and propose an administrative fee that is consistent with its business and its industry. End of Addendum Acknowledgement of this Addendum to RFP 113021 posted to the Sourcewell Procurement Portal on 11/11/2021, is required at the time of proposal submittal. 11/20/2021 Addendum No. 4 Solicitation Number: RFP 113021 Solicitation Name: Firefighting Apparatus and Fire Service Vehicles Supplies Consider the following Questions and Answers to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged. Question 1: The RFP states Is it possible to receive a document that contains all the "table questions" in Step 1 (Specifications) in one master document format? After selecting “Start Submission” in the Sourcewell Procurement Portal, a proposer may navigate to Step 4 – “Preview Bid” and select “Preview My Bid in PDF” if a downloadable PDF of the questionnaire tables is seeking proposals for new, remount or refurbisheddesired. Question 2: Within your portal there are product categories listed by what looks to be commodity codes. Is Sourcewell looking for us to acknowledge we offer remount or refurb or are we expected to provide pricing? In the competitive process, Sourcewell will not advise there a proposer list available that shows more details on the content of product items within these codes? Sourcewell utilizes the proposal. It is left North American Industry Classification System (NAICS) within the Sourcewell Procurement Portal to allow prospective vendors the discretion of each proposer ability to determine how to best articulate its offering broadly identify the types of equipment, products, or services applicable to them at the time of account creation. Prospective vendors who select one or more commodity codes receive system-generated notifications by email of new Sourcewell opportunities matching their commodity code selection. For this RFP (and servicesall cooperative purchasing contract opportunities), propose the pricing Sourcewell utilizes a competitive, solutions-based solicitation approach that aligns with is not based on detailed specifications or finite quantities. A proposer can propose its business methodsentire line of equipment, products, or services falling within the requested equipment, products, or services as described in RFP Section II. B. End of Addendum Acknowledgement of this Addendum to RFP 032521 posted to the Sourcewell Procurement Portal on 2/18/2021, is required at the time of proposal submittal. 2/19/2021 Addendum No. 2 Solicitation Number: RFP 032521 Solicitation Name: Aftermarket Vehicle Parts and satisfy all requirements Supplies Consider the following Questions and Answers to be part of the RFPabove-titled solicitation documents. Line items #1 - 3 The remainder of the Portal questionnaire tables address legal entity and subsidiary documents remain unchanged. Referring to RFP Section II. B., can we propose a products only solution? A proposer is not required to offer all possible items or assumed namesservices within the scope of the solicitation as described in RFP Section II B. – Requested Equipment, Products, or Services, to be considered for award. Clarify whether the subsidiary names will be the brand visible to the participating entity for an awarded supplier. Determinations related to the identification of an awarded supplier’s contract However, proposals are evaluated based on the Sourcewell website, and criteria as stated in related communications to participating entities, will be made after the competitive process is complete in consultation with an awarded supplierRFP.