Distribution Procedure. i. For each bargaining unit member there shall be a limit of one (1) course per semester during the Autumn, Spring and Summer semester or the course rate as determined by OSU, whichever is applicable. In no case shall a bargaining unit member be reimbursed more than the IRS allowable amount for tax-free benefits for educational assistance programs. Evidence of the completed course work shall be provided to the Board. If a bargaining unit member does not successfully complete the course they shall reimburse the Tuition Reimbursement Fund. ii. The amount of one (1) course per semester shall not apply where expiring fee-waiver hours would go unused in the summer. A bargaining unit member must apply in writing for the one (1) additional summer fee waiver by a deadline established by the Superintendent based on final payment dates from the affected institutions. A bargaining unit member will be limited to a maximum of two (2) courses in a summer semester even with this exception. iii. If any unused tuition reimbursement funds remain after June 1, then bargaining unit members may request one additional tuition reimbursement on or before June 15 for an additional course. The remaining funds will be split equally among the requesting members up to the full cost of their course or the rate as determined by OSU. iv. A bargaining unit member who has been granted a fee waiver or tuition reimbursement must submit evidence of completion of the course at the end of the semester in which the course is completed rather than when requesting the next fee waiver, unless the fee waiver/tuition reimbursement form is due prior to completion of the previous semester.
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Sources: Collective Bargaining Agreement, Collective Bargaining Agreement