Common use of Document Control Clause in Contracts

Document Control. Document control includes management of submittals and control of all documents and document changes. a. The Design-Builder should develop, implement, and maintain documented procedures for scheduling and managing Design-Builder and Subcontractor submittals and for document control. The procedures should define the responsibility and authority for preparing, reviewing, approving, issuing, recording, revising, and distributing documents for activities affecting the quality of the Work. b. The Design-Builder should establish a document control system that ensures that the latest approved documents, drawings, and specifications are available prior to the start of the Work and that the Work is performed in accordance with the latest approved documents. c. Changes to documents must be processed in writing and records must reflect all changes as generated. Changes to documents and data must be reviewed by the same authorized personnel who reviewed and approved the original documents unless the control procedures specifically allow otherwise. Changes must be distributed promptly to all locations. d. The Design-Builder's document control system must include methods for elimination of obsolete documents from each work location. Any superseded documents retained for the record must be clearly identified as such. e. The Design-Builder must maintain a master list of controlled documents enumerating the current revision of each document. f. The following are examples of the types of documents requiring control: (1) Requests for Information (RFI) and responses (2) Drawings (3) Specifications