Common use of Document Submission Clause in Contracts

Document Submission. All project documents must be submitted to the delegated Eskom Representative with transmittal note according to Project / Plant Specific Technical Documents and Records Management Work Instruction (240-76992014). In order to portray a consistent image it is important that all documents used within the project follow the same standards of layout, style and formatting as described in the Work Instruction. The Contractor is required to submit documents as electronic and hard copies and both copies must be delivered to the Eskom Representative with a transmittal note. In addition, the Contractor shall be provided with the following standards which must be adhered to:  Documentation Management Review and Handover Procedure for Gx Coal Projects (240- 66920003).  Project / Plant Specific Technical Documents and Records Management Work Instruction (240- 76992014).  As a minimum the Contractor shall have the following headings in the Manufacturing and Design data book. o Process and Mechanical design o P&ID’s o Isometric drawings with a complete ▇▇▇▇ of materials and support positions o Material certificates o Fabrication and NDE reports o Proof of integrity of system as per requirement of design code i.e. pressure test or NDT as required per class of piping o Support drawing of each support indicating the type of support and the setting i.e. horizontal/vertical gaps or cold and hot loads on spring hangers etc. o Categorisation as per SANS 347

Document Submission. All project documents must be submitted to the delegated Eskom Representative with transmittal note according to Project / Plant Specific Technical Documents and Records Management Work Instruction (240-240- 76992014). In order to portray a consistent image it is important that all documents used within the project follow the same standards of layout, style and formatting as described in the Work Instruction. The Contractor is required to submit documents as electronic and hard copies and both copies must be delivered to the Eskom Representative with a transmittal note. o In addition, the Contractor shall be provided with the following standards which must be adhered to:  Documentation Management Review and Handover Procedure for Gx Coal Projects (240- 66920003).  Project / Plant Specific Technical Documents and Records Management Work Instruction (240- 76992014).  As a minimum the Contractor shall have the following headings in the Manufacturing and Design data book. o Process and Mechanical design o P&ID’s o Isometric drawings with a complete ▇▇▇▇ of materials and support positions o Material certificates o Fabrication and NDE reports o Proof of integrity of system as per requirement of design code i.e. pressure test or NDT as required per class of piping o Support drawing of each support indicating the type of support and the setting i.e. horizontal/vertical gaps or cold and hot loads on spring hangers etc. o Categorisation as per SANS 347