Common use of Documentation and Reporting Clause in Contracts

Documentation and Reporting. The Contractor shall provide quarterly service data and demographic data on children up to age five and their caregivers served. This data shall include individual client data if available, where clients are identified with unique identifiers. The Contractor shall ensure that agency confidentiality protocols shall allow for the sharing of this non-identifiable data. The Contractor shall report on each individual’s prevention services, dental status, and whether there has been a referral for treatment. The Commission shall provide quarterly benchmark reporting forms to the Contractor prior to the due date of the reports. There will be four benchmark reports due each contract year (to be submitted with the financial reports) as follows: For period: Report Due: Quarter 1 Jul 1-Sep 30 Oct 31 Quarter 2 Oct 1 – Dec 31 Jan 31 Quarter 3 Jan 1 – Mar 31 Apr 30 Quarter 4 Apr 1 – Jun 30 Jul 31 The Contractor shall collect data to measure its progress toward the desired outcomes. Annual evaluation data and data summaries shall be provided to the Commission by September 1st following each contract year. Individual client evaluation data shall be made available upon request. The Commission shall provide evaluation reporting forms to the Contractor no later than one month prior to the due date of the report. The evaluation plan may be renegotiated with the mutual consent of both parties without requiring an amendment to this contract.

Documentation and Reporting. The Contractor shall provide quarterly service data and demographic data on children up to age five ECE teachers/providers, children, and their caregivers parents served. This data shall include individual client data if available, where clients are identified with unique identifiers. The Contractor shall ensure that agency confidentiality protocols shall allow for the sharing of this non-identifiable data. The Contractor shall report on each individual’s prevention services, dental status, and whether there has been a referral for treatment. The Commission shall provide quarterly benchmark reporting forms to the Contractor prior to the due date of the reports. There will be four benchmark reports due each contract year (to be submitted with the financial reports) as follows: For period: Report Due: Quarter 1 Jul 1-Sep 30 Oct 31 Quarter 2 Oct 1 – Dec 31 Jan 31 Quarter 3 Jan 1 – Mar 31 Apr 30 Quarter 4 Apr 1 – Jun 30 Jul 31 EVALUATION The Contractor shall collect data to measure its progress toward the desired outcomes. Annual evaluation data and data summaries shall be provided to the Commission by September 1st following each contract year. Individual client evaluation data shall be made available upon request. The Commission shall provide evaluation reporting forms to the Contractor no later than one month prior to the due date of the report. The evaluation plan may be renegotiated with the mutual consent of both parties without requiring an amendment to this contract.

Documentation and Reporting. The Contractor shall provide quarterly service data and demographic data on children up to age five ECE teachers/providers, children, and their caregivers parents served. This data shall include individual client data if available, where clients are identified with unique identifiers. The Contractor shall ensure that agency confidentiality protocols shall allow for the sharing of this non-identifiable data. The Contractor shall report on each individual’s prevention services, dental status, and whether there has been a referral for treatment. The Commission shall provide quarterly benchmark reporting forms to the Contractor prior to the due date of the reports. There will be four benchmark reports due each contract year (to be submitted with the financial reports) as follows: For period: Report Due: Quarter 1 Jul 1-Sep 30 Oct 31 15 Quarter 2 Oct 1 – Dec 31 Jan 31 15 Quarter 3 Jan 1 – Mar 31 Apr 30 15 Quarter 4 Apr 1 – Jun 30 Jul 31 15 EVALUATION The Contractor shall collect data to measure its progress toward the desired outcomes. Annual evaluation data and data summaries shall be provided to the Commission by September 1st following each contract year. Individual client evaluation data shall be made available upon request. The Commission shall provide evaluation reporting forms to the Contractor no later than one month prior to the due date of the report. The evaluation plan may be renegotiated with the mutual consent of both parties without requiring an amendment to this contract.