Common use of Documents on Employee’s File Clause in Contracts

Documents on Employee’s File. a) A copy of any document or other information placed on an employee's file which might at any time be used as the basis for disciplinary action, shall be supplied concurrently to the employee and to the Union. Disciplinary action shall be limited to the grounds stated in the written documentation presented to the employee and the Union. b) Prior to being placed in the employee's file, all documents shall be signed and dated by the employee and/or the Union representative in attendance at the meeting. Such signature shall not constitute agreement to said document. c) Upon written request, the said document shall be removed after two (2) years provided there has been no further discipline of a similar nature rendered within two (2) years of the initial discipline. It shall be the responsibility of the employee to request the removal of the reprimand. d) The disciplinary letter shall not be removed from the file in situations involving harassment, violence, theft or other gross misconduct. e) If the employee concerned wishes to respond they may do so in writing and such response will become part of the documentation. At the Employee's request a copy of his/her response shall be forwarded to the Union.

Documents on Employee’s File. a) A copy of any document or other information placed on in an employee's ’s file which might at any time be used as the basis for disciplinary action, shall be supplied concurrently to the employee and to the Union. Disciplinary action shall be limited to the grounds stated in the written documentation presented to the employee and the Union. b) Prior to being placed in the employee's ’s file, all documents shall be signed and dated by the employee and/or the Union representative in attendance at the meeting. Such signature shall not constitute agreement to said document. c) Upon On written request, the said document a written warning shall be removed after two one (21) years year, provided there has been no further discipline of a similar nature rendered within two one (21) years year of receiving the initial disciplinewritten warning. It shall be the responsibility of the employee to request the removal of the reprimandwritten warning. d) Any progressive disciplinary document pertaining to unpaid suspension can be removed after two (2) years at the request of the employee. e) The disciplinary letter shall not be removed from the file in situations involving harassment, violence, theft or other gross misconduct. ef) If the employee concerned wishes to respond they may do so in writing and such response will become part of the documentation. At the Employee's request employee’s request, a copy of his/her their response shall be forwarded to the Union.